OFFICE format for writing reports and papers
1. Cover setting and insertion
① The cover is set according to the way of inserting.
② Adjust the spacing and alignment according to the form of the table.
2. Insert page number
① The cover will not be programmed into the page number
② "Insert" → Page number → Footer
③ The page number is generally set at the bottom.
④ Non-numeric characters can be edited arbitrarily on the page number.
3. Directory settings
① Set a separate page (insert a page break), enter the text "Table of Contents" in the first line, set the font size, and center it.
② Set the heading level in the text (right-click paragraph menu item), you can use the format brush.
③ "Quotation" → Catalog → Insert Catalog → Display Level
④ Set the appropriate font size and line spacing.
⑤ When the text is edited and changed, the table of contents is not automatically updated. Right click "Update Domain".
4. Font size setting (English font Times New Roman)
① Chinese fonts generally use "Song Ti", but English fonts require Times New Roman.
② If you want to set the English font, use "Select All (Ctrl+A)" and choose the font Times New Roman. ——This will only change the English
font but not the Chinese font.
5. Paragraph format
① The paragraph is marked by the carriage return symbol. So each heading is a paragraph. Set 0.5 line spacing between paragraphs.
② Generally, 1 line spacing should be set between heading and paragraph text.
③ Each paragraph adopts 2 characters of "first line indentation".
④ Paragraph format can be copied with "format brush". The content of the format copy includes all the settings in the "Paragraph" dialog box.
⑤ It is not advisable to use "format brushing" between the body text and the headings with levels.
⑥ For headings of different levels, in the right-click paragraph menu, select the "Line break and page break" tab, and check "Same page as the next paragraph".
6. Drawing of tables, table numbers, table titles, tables, and alignment of table texts
① The basic tool for table drawing: evenly distribute the rows and columns. Text alignment tool (right click).
② The setting of the center of the table (select all→center).
③ The table number and title are at the top of the table.
④ The table number, heading and the paragraph spacing of the table.
⑤ Tab in the table (Ctrl+Tab).
⑥ Display selection of table lines (select a table→frame).
7. Illustrations and drawings
① Start a new line, center, insert, and resize.
② Start a new line, center it, and enter the figure number and title.
③ Select the paragraph where the illustration is located, right-click to call up the paragraph menu, select the "line and page break" tab, and check "Same page as the next paragraph".
④ Write the diagram titles in order. If you insert another diagram, pay attention to the change of diagram number.
⑤ Use Tab key to insert multiple pictures in the same row.
⑥ Note the use of combinations for drawing.
8. Format and alignment of notes and references
① "Citation" menu → footnote and endnote dialog box → custom mark → insert
② edit endnote references.
9. Alignment of formula and formula number
① The use of the formula editor (how to use the formula editor for lower version documents: "File" → Information → Conversion).
② Formula font size. After writing the formula, select all the formulas, return to the "Start" menu, and set the font size.
③ Formula number. Prior to the preparation of formula is not disposed centered in the middle on the scale selection tabs, carriage returns in aligned position on the horizontal scale
is provided on the center tab foot and the tab on the scale into a right-aligned, Ltd. Tab,
set a right-aligned tab on the horizontal ruler at the position where the right margin of the page is aligned. Use the Tab key in the formula line to enter the center tab position and write the formula. Then, use the
Tab key again to enter the right-aligned tab position and write the formula number.
④ Formula number. If you write formulas and formula numbers in other rows, you can use the format brush to copy the formula
format that has been set .
⑤ When the moving tab is aligned with the centered carriage return or the right line of the page margin, pay attention to the Alt key for fine adjustment.
⑥ When using the Tab key after writing the formula, pay attention to move the cursor out of the formula edit box.
10. The use of rulers
① Display of the ruler (check “√” on the View menu → “Rule” option)
② Selection of tabs on the ruler (the upper left corner of the ruler)
③ Setting and movement of the tabs (you can set the tab spacing )
④ It can be used to set up bullets, item numbers and text spacing.
⑤ It can be used to set the indentation of the second and subsequent lines of bullets and numbers.
11. Use Excel for curve fitting
① Data entry: Two columns are used, the left column is the independent variable (coordinate horizontal axis), and the right column is the dependent variable (coordinate vertical axis).
② Box select all data.
③ "Insert" menu→scatter chart→scatter chart with mark only.
④ Click any scatter mark and click the right mouse button on the scatter point → add trend line. Bring up the "Set Trend Line Format" dialog box.
⑤ In the trend line format dialog box, select the appropriate trend prediction/regression analysis type. The different options are immediately reflected in the curve connecting the scattered points
.
⑥ For the curve, the "polynomial" option is generally used. Increasing the "sequence value" will generally increase the degree of agreement between the curve and the scattered points. In this dialog box,
click "Show formula" and "Show R-squared value". The closer R is to 1, the smaller the error. After clicking, it will be displayed in the curve area immediately.
⑦ Select "Layout 1" to display the axis title. You can set the axis title name and font size.
⑧ Double-click the abscissa or ordinate, the dialog box of "set axis format" appears. The start coordinate, end coordinate, coordinate
interval, etc. of the coordinate axis can be set .
⑨ Click "Move Chart" in the upper right corner of the toolbar, and the Move Chart dialog box will appear. Select the "New Worksheet" option.
⑩ In the new chart, move the mouse to the chart border and right-click to copy. You can paste it into the Word document.