What kind of enterprises are easy to be spot checks?
According to Shenkexin's analysis, there are eight types of enterprises that are the focus of spot checks. As key review targets, these enterprises must be fully prepared.
The first category: the name of the enterprise contains words that are not in the high-tech field
The second category: Enterprises belonging to traditional non-high-tech industries
The third category: companies with a small number of people
The fourth category: enterprises obtain intellectual property certificates in a short period of time
Category 5: Non-software development companies only have computer software copyrights
Category VI: Enterprises that have been approved to collect corporate income tax in the last three years
The seventh category: enterprises with poor data consistency
Category VIII: Purchase and sale of the same or similar enterprises
What should I do to prepare for being spot checked?
01. Relevant matters that need to be prepared for the on-site inspection of high-tech enterprises
❦ Arrange for the person in charge of the unit (including the deputy general manager above), technical personnel, personnel personnel, financial personnel and the person in charge of project declaration to accompany and cooperate with the inspection work.
❦ The following materials must be prepared on site:
02. Precautions for on-site audit of high-tech certification
❦ In principle, the on-site inspection is only organized once. If materials are not prepared according to the notice requirements or the relevant person in charge is late and absent from the site, resulting in the inability to complete the on-site inspection content, in serious cases, it will be deemed as a failure of the inspection, and all enterprises are requested to pay attention.
❦ Enterprises declaring high-level enterprises need to prepare relevant materials for on-site inspection according to the notice in advance. The inspection time of each specific arrangement will be notified 1-2 days in advance.
❦ The R&D center and R&D equipment will be visited on site, please make relevant preparations in advance.
03. Some common problems and related countermeasures
Do all company personnel have to come?
The company's relevant person in charge, core technical personnel, and core financial personnel responsible for the high-tech certification must come and cooperate with the reviewers to conduct the review. Other personnel go to work normally and do not have to participate in the on-site review. If the personal identity information of the surprise check personnel is not present, the verification may be verified by video connection.
What should I do if there are no originals of some materials and only electronic scanned copies?
If you do not have the original, you can print out the electronic version in color and show it to the reviewers. If the reviewer asks why there is no original, they can explain that the other party did not provide the original because of the high risk of mailing, but only the scanned document. Generally, the reviewer will not go into it too deeply.
What questions will you ask the person in charge of the company (the person in charge of the high-tech certification)?
What are the company's related businesses? What are the company's products? What are the uses for the product and what are the product advantages? How is the company's management system implemented?
What questions will you ask the company's technical staff?
How are research projects developed and implemented? How long is the cycle of carrying out scientific research projects? How are technicians divided?
What questions will you ask the company's financial personnel?
As for the company’s financial aspect, it mainly focuses on the rationality of the collection of R&D expenses and the financial supporting materials related to high-tech income. Since the audit report has been issued, the compliance of third-party accounting firms is generally not involved.
What should I pay attention to when visiting the R&D department?
When visiting the R&D department, you will ask some questions about the use of R&D equipment and production equipment. It involves software and requires an on-site display system. If you cannot display the reason, pay special attention. If the office space, office equipment and high-end materials are not completely consistent, the reviewers will also ask. Due to production capacity issues, others are responsible for OEM processing, and we must be responsible for quality control.
How to prove to the reviewers that the product is a high-tech product?
Display the actual product (indicating that the product does exist, except for the high-tech service field), and display product certification materials, such as relevant patents (the relationship between the patent and the product must be explained), product testing reports, product brochures, user use reports, etc.; let the reviewers know that the product does exist, supported by intellectual property rights, and core selling points.
What should a small company do without sound rules and regulations?
You can type out the rules and regulations in the high-end materials, and then stamp the company's seal. You must have a comprehensive understanding of the rules and how to implement them, and you can also make detailed explanations.
The above are the problems that enterprises may encounter during the on-site inspection during the process of high-tech certification. Shenkexin has summarized them for the reference of enterprises applying for high-tech certification this year. If you have any other questions, please leave a message~