I believe that everyone often holds large and small meetings at work, so how to record the main content of the meeting accurately and concisely? Is there a fixed template? In fact, if you want to take good meeting minutes, the two most important elements are conciseness and accuracy.
So what are meeting minutes? Is it the same as meeting minutes?
In layman's terms, meeting minutes are a record and summary of the content of the meeting. It is the official record of the meeting and is used to record important information such as the purpose, topics, discussion content, decisions and action items of the meeting.
The purpose of meeting minutes is to ensure the accuracy and consistency of the meeting and to provide business personnel with a reference review tool. Furthermore, the content of the meeting can be conveyed completely and accurately to those who were unable to attend the meeting. So be sure to keep meeting minutes accurate and concise. But meeting minutes are more narrative, and you only need to write down exactly what was said at the meeting. Lacks simplicity.
So how to write a good meeting minutes?
1. Title and basic information: Write the title, date, location and time of the meeting, as well as the names of attendees at the top of the paper.
2. Purpose and topics of the meeting: Briefly outline the purpose of the meeting and the topics discussed to ensure the accuracy and completeness of the minutes.
3. Attendees: List the persons attending the meeting, including moderator, participants and observers.
4. Agenda and discussion content: Record the discussion content and conclusions of each topic one by one according to the order of the meeting agenda. Each topic can be clearly labeled using bullet points or numbers.
5. Decisions and action items: Record the decisions and action items made in the meeting, including the person responsible, completion date and progress tracking method. Make sure each action item is clear and unambiguous, and try to avoid vague or vague statements.
6. Other matters: Record other matters discussed during the meeting, such as unresolved issues, topics that require further study, or future plans that need to be discussed.
7. Schedule the next meeting: If there is a next meeting, record the date, time and location of the next meeting, and remind participants in the minutes.
8. Conclusion: At the end of the minutes, you can write a thank you to the participants for their participation and contribution, and remind everyone to review the minutes to ensure consistency and accuracy.
9. Review and Distribute: After completing the minutes, review them carefully to ensure accuracy and completeness. The minutes are then distributed to attendees so they can review and refer to them.
Meeting minutes format requirements:
①Three sections:
Normally, meeting minutes include three parts: prefix, meeting content, and execution plan.
The prefix of the meeting also includes the meeting theme, time, participants, etc. The prefix is an indispensable part of information retention.
②Font format:
Can use boldface, small square, 1.5 times line spacing.
Different companies have different standards. Try not to use multiple types of fonts in the same meeting minutes, otherwise the page will appear confusing.
③Paragraph format:
You can use 1.5 times the line spacing to ensure that the entire page is consistent. If the line spacing is too narrow, it will increase the difficulty of reading.
④Points to note in the circle:
Key points and key points can be blackened or highlighted in yellow, so that other members of the company can directly grasp the key points and save reading time.
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