ChatGPT is an artificial intelligence chatbot developed by OpenAI that can be used for various Excel tasks to improve your office efficiency, whether you are an accountant, financial analyst, manager, administrator or other business professionals.
We'll discuss the top ways ChatGPT in Excel can help you. You'll be amazed at how fast and easy it is to increase office productivity in Excel by 10x with ChatGPT!
1. Application of ChatGPT in writing Excel formulas
ChatGPT can improve the efficiency of Excel usage by providing explanations and examples to help users understand and use Excel formulas.
For example, we have a dataset and we want to get the total sales. Which Excel formula should we use?
We can ask ChatGPT to answer this question:
"Write an Excel formula that gives the sum of B2 to B8"
ChatGPT provides us with the following Excel formula "=SUM(B2:B8)". We paste this Excel formula into cell B9 and can see that it works perfectly!
2. ChatGPT explains Excel formulas
In Excel, VLOOKUP is probably the most popular formula, and most Excel users don't understand how it works.
We can easily have ChatGPT interpret Excel's VLOOKUP function below.
"Please explain how the VLOOKUP function works in Excel and give an example"
As you can see, ChatGPT explains Excel's VLOOKUP function very accurately by giving the syntax of Excel's VLOOKUP function and an example of how to use the VLOOKUP function in Excel.
3. Example of ChatGPT Excel formula with data
We can now go a step further and ask ChatGPT to give an example of a VLOOKUP formula in Excel in a table using actual business data:
"Give an example of using the Excel VLOOKUP function, using a table of actual business sample data"
If you don't get the results you want after asking your first question, you can edit your question or press the "Regenerate Answer" button. Using ChatGPT to give you examples of Excel formulas will help enhance your understanding of Excel functions.
4.ChatGPT Excel formula debugging
I'm sure you've written many Excel formulas and encountered errors over the past few years! I have too many times. ChatGPT can also help you with debugging in Excel by resolving errors in Excel formulas.
Using the example from the above section, we entered the following questions in the Chinese version of ChatGPT "Knowing AI Questions and Answers":
"What's wrong with this Excel formula =VLOOKUP(H2, A2:F5, 6, )?"
ChatGPT was able to resolve the error and give us the correct Excel formula!
5. ChatGPT complex Excel formula help
If your nerdy colleague writes a giant nested Excel formula and you have absolutely no idea what it means, don't worry, ChatGPT will help you explain that particular Excel formula.
We asked ChatGPT to explain the following Excel formula for us to understand it better:
"Please explain the function of the following Excel formula =INDEX(C3:E9,MATCH(B13,C3:C9,0),MATCH(B14,C3:E3.0))"
6. ChatGPT complex Excel formula help - using data
The above explanation is ok, but we can get a better explanation by asking ChatGPT to use actual business data in a table in Excel:
In the Chinese version of ChatGPT "Knowledge AI Questions and Answers", continue to ask questions following the context of the previous step:
"Can you explain this formula in conjunction with an Excel sheet of actual business data?"
ChatGPT successfully helped us solve complex Excel formula problems with excellent data visualization and table examples!
7.ChatGPT and Power Query-How to merge two worksheets in Excel
Power Query is a powerful function in Excel that can quickly cleanse, transform and combine data.
When you need to combine two tables into one, you can use the Power Query function in Excel. Here's how to use ChatGPT to explain to you how to merge two tables in Excel:
Continue to ask questions in "Knowledge AI Questions and Answers":
"How to use Power Query to merge two independent Excel sheets, give specific steps"
If the answer is not detailed, you can adjust the question in "Know AI Q&A" or click to regenerate the results, ChatGPT did provide us with a very detailed step-by-step guide to merge two worksheets in Excel!
8. ChatGPT and Excel sample data
ChatGPT can be used to quickly grab some Excel sample data, which we will use to create a pivot table in the next section:
"Please give me a sample data table of mobile phone sales from 2020 to 2022 that I can use to create a pivot table to improve my Excel skills."
9. ChatGPT and PivotTable
An Excel pivot table is a useful tool that helps you summarize large amounts of data for easier analysis and visualization. ChatGPT can help you understand how to create and use Excel pivot tables.
Here is an Excel pivot table from ChatGPT showing the difference in keyboard sales over the past 3 years:
"Please create me a sample pivot table report showing the variance in cell phone sales over the past three years."
If you are not satisfied with the returned results, you can click Refresh in the "Knowledge AI Questions and Answers" to regenerate better results:
10. AI Excel formula robot
Using ChatGPT, you can get accurate answers to Excel formula questions. The GPT service of "Knowing AI Questions and Answers" is stable, reliable and fast. You don't need to pay expensive fees, and you can use powerful artificial intelligence to convert your text instructions to Converted to an Excel formula, it only takes a few seconds.
11.ChatGPT and VBA macro functions
ChatGPT can be used to create VBA macros, run through simple commands, to automate repetitive tasks in Excel, such as running calculations or updating data.
ChatGPT can be requested to write an Excel macro to remove duplicates in the first column of the data.
12.ChatGPT and Excel shortcut keys
ChatGPT can help Excel users navigate and manipulate Excel more efficiently by providing shortcuts and tips for common tasks.
Forgot a particular Excel keyboard shortcut? Just ask ChatGPT for all information about it, and it even gives extra explanations of what it does! Here's the answer I got when I asked about quickfill, very accurate!
13. Summary
In conclusion, ChatGPT is an efficient tool that can help automate many Excel tasks, improve data analysis, and speed up the process of working with Excel formulas and data. By leveraging its advanced natural language processing capabilities and integrations with other tools, ChatGPT can help you discover new insights and increase your office productivity.