微软office认证课程

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Get started with Microsoft 365

Work Smarter with Microsoft Word

Welcome to work smarter with Microsoft Word. In this course, you’ll discover the basics of Microsoft Word alongside the other apps and services available with the Microsoft 365 Cloud-based productivity tool. This course will help you to get started with basic Microsoft Word tasks and by the end of the course, you’ll be familiar with how to complete a range of complex tasks using the application. In Module 1 you’ll get started with Microsoft 365 by learning how to navigate your account, explore the basics of the most used Office 365 applications and access Microsoft 365 services. In Module 2 you’ll begin using the Microsoft Word application. As part of this module, you’ll navigate a document, use Word’s editing tools and proof a document using proofing tools. In Module 3, you’ll move on to more complex Word tasks like formatting for text and paragraphs, adding and editing tables and cells and you’ll also learn how to manage lists. Module 4 focuses on working with graphics in Microsoft Word as well as adding graphics and using images in a document, you’ll also learn how to create and format text boxes and pull quotes, use shapes in a document and enhance your documents using WordArt and complex illustrations. Module 5 looks at finalizing documents in Microsoft Word. This includes a review of accessibility features, how to set save options, controlling text flow, adding captions and references, adding hyperlinks footnotes and endnotes and slightly more complex tasks such as adding citations, a bibliography and a table of contents. In Module 6, you’ll discover how to collaborate on documents with other team members. You’ll look at how to share a document, work with comments and track changes and perform a document review. Finally in Module 7 you’ll have the opportunity to complete an optional honors assignment for special recognition. Throughout this course you’ll learn the skills and techniques required to produce high-quality professional documents. This assignment provides you with a practical opportunity to apply those skills. You don’t have to complete this assignment to obtain the course certificate, however, if you complete this and all other honors assignments, then your course certificate will include a special honors recognition. Best of luck on your journey through Microsoft Word.

Work smarter with Microsoft Word

Welcome to smart working with Microsoft Word. In this course, you'll explore the basics of Microsoft Word in Microsoft 365 cloud-based productivity tools, as well as other apps and services. This course will help you get started with basic Microsoft Word tasks, and by the end of the course you will be familiar with how to use the application to accomplish a range of complex tasks. In Module 1, you'll get started with Microsoft 365 by learning how to navigate your account, exploring the basics of the most commonly used Office 365 applications, and accessing Microsoft 365 services. In Module 2, you will start using the Microsoft Word application. As part of this module, you will learn how to navigate documents, use Word's editing tools, and proofread documents with proofing tools. In Module 3, you'll move on to more complex Word tasks such as text and paragraph formatting, adding and editing tables and cells, and learn how to manage lists. Module 4 focuses on working with graphics in Microsoft Word, including adding graphics and using pictures in documents. You will also learn how to create and format text boxes and quoted text, and use shapes and complex illustrations to enhance documents. Module 5 covers how to finalize documents in Microsoft Word. Includes a review of accessibility features, setting save options, controlling text flow, adding headings and citations, adding hyperlinks, footnotes and endnotes, and slightly more complex tasks such as adding citations, references, and tables of contents. In module 6, you'll learn how to edit documents collaboratively with other team members. You'll learn how to share documents, handle comments and revision history, and conduct document reviews. Finally, in Module 7, you will have the opportunity to complete an optional honors assignment for special recognition. Throughout the course, you'll develop the skills and techniques you need to produce high-quality professional documents. Completion of this assignment is not a requirement for the course certificate, but if you complete this and all other honors assignments, your course certificate will include special honors recognition. Good luck on your Microsoft Word learning journey.

Microsoft 365 Subscriptions

As you probably already know, Microsoft 365 is a subscription based service. But there are a lot of different subscription types available. Which one you select will depend entirely upon the needs of your business. WestCal’s are eager to make use of Microsoft apps like Word, Excel and PowerPoint. So they’ve signed up for a Microsoft 365. Business basic plan with accounts for each employee. Thomas has been given his account details. He now needs to log into his new 365-account and explore the available apps. Microsoft 365 has become increasingly popular amongst organizations, both large and small. It offers a variety of different plans to best suit organizations of any size. For example, Microsoft 365 family and Microsoft 365 personal plans are best for general consumers while Microsoft 365 apps for business. Microsoft 365, business basic and Microsoft 365 business standards are aimed at small to medium sized businesses. Larger organizations can choose Microsoft 365 apps for enterprise and Office 365 E1 E3 and E5. Keep in mind that Microsoft 365 features are constantly evolving. While the features you’ll see in this course are correct. At the time of filming, they may have been updated or changed since. So what’s included in a Microsoft 365 subscription. As you’ve seen, Microsoft 365 availability depends entirely on your organization subscription. However, all Microsoft 365 business basic and Office 365 E1 subscriptions do include the essential office apps covered earlier cloud based services, management tools and other features. Assuming your organization is using the Microsoft 365 Business Standard plan, you will also have access to always up to date desktop versions of these essential office applications. Most plans also include applications for host email, web conferencing, instant messaging and one Terabyte of one drive cloud storage, along with lots more features. Now that you’re familiar with the basics of Microsoft 365, you might be asking yourself what’s required to use its services. You’ll be happy to hear that although Microsoft 365 is based in the cloud, there are only a few requirements for enjoying its full benefits. These requirements include a device running Windows 8 or Windows 10 operating systems. Internet access to install or activate Microsoft 365 and manage it. Finally and perhaps most importantly, a compatible browser is also needed. Recent or current versions of Microsoft Edge, Firefox, Safari or Google Chrome are all compatible with Microsoft 365.

Microsoft 365 Subscription

As you probably already know, Microsoft 365 is a subscription-based service, but there are many different subscription types to choose from, and your choice will depend entirely on the needs of your business. WestCal wanted to use Microsoft applications such as Word, Excel and PowerPoint, so they signed up for a Microsoft 365 Business Basic plan with each employee account. Thomas has received his account details, now he needs to log into his new 365 account and explore the available applications.

Microsoft 365 is gaining popularity among organizations of all kinds, large and small. It offers a variety of different plans to best suit organizations of all sizes. For example, Microsoft 365 Home and Microsoft 365 Personal are for general consumers, while Microsoft 365 Enterprise, Microsoft 365 Business Basic, and Microsoft 365 Business Standard are aimed at small and medium-sized businesses. Larger organizations can choose from Microsoft 365 Enterprise and Office 365 E1, E3 and E5 editions. It's important to note that the capabilities of Microsoft 365 are constantly evolving. While the functionality demonstrated in this course is correct, it may have been updated or changed at the time of filming. So what's included in a Microsoft 365 subscription?

As you can see, Microsoft 365 availability is entirely dependent on your organization's subscription. However, all Microsoft 365 Business Basic and Office 365 E1 subscriptions include the basic office applications, cloud-based services, management tools, and other features described earlier. Assuming your organization is using a Microsoft 365 Business Standard plan, you'll also have access to always-updated desktop versions of Office apps. Most plans also include apps for hosting email, web conferencing, instant messaging, and 1 TB of OneDrive cloud storage, among many other features.

现在您已经熟悉了Microsoft 365的基础知识，您可能会问自己使用其服务需要什么要求。您会很高兴听到，尽管Microsoft 365是基于云的，但享受其全部好处只需要很少的要求。这些要求包括运行Windows 8或Windows 10操作系统的设备，互联网访问以安装或激活Microsoft 365并进行管理，最后但也许最重要的是，还需要兼容的浏览器。近期或当前版本的Microsoft Edge、Firefox、Safari或Google Chrome都与Microsoft 365兼容

个人补充

Microsoft 365 订阅计划通常包括不同层次的功能和服务，适用于个人用户、家庭用户和企业用户等不同的需求。例如：

Microsoft 365 家庭版：适用于家庭使用，最多可供 6 个用户使用。包括 Office 应用程序的桌面版本、OneDrive 云存储、Microsoft Teams 和 Skype 高级功能等。

Microsoft 365 个人版：适用于单一用户，包括 Office 应用程序的桌面版本、OneDrive 云存储以及额外的优惠。

Microsoft 365 企业应用版：适用于中小型企业，包括 Office 应用程序的 Web 和移动版本、企业级电子邮件和日历功能、OneDrive 云存储以及 Microsoft Teams 团队协作工具。

Microsoft 365 企业基础版：适用于中小型企业，包括 Office 应用程序的 Web 和移动版本、企业级电子邮件和日历功能，以及 OneDrive 云存储，但不包括 Office 应用程序的桌面版本。

Microsoft 365 企业标准版：包括 Microsoft 365 企业基础版的所有功能，同时还提供每个用户最多 5 台 PC/Mac 的 Office 应用程序的桌面版本，以及访问 SharePoint 和 Teams 进行团队协作的额外功能。

Microsoft 365 Apps for enterprise: For larger organizations, includes web, mobile, and desktop versions of Office apps, plus advanced security and compliance features, also includes business-grade email and calendaring with Exchange Online, and OneDrive cloud storage.

Office 365 E1, E3, and E5: These are premium subscription plans for businesses that offer different levels of features and capabilities, including desktop versions of Office applications, advanced security and compliance features, and additional services such as advanced analytics, advanced Threat protection, etc.

Exercise: Finding Help and changing account settings

Note: You can pass this course and all graded assessments without access to the downloadable version of Microsoft 365.

How to complete this exercise
To complete the exercises in this course, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one! If you are using a business account, please get the necessary authorization before trying to change your password.

Let’s get started!

Now that you are comfortable logging into your account and completing basic navigation tasks, you would like to customize some account settings.

1. To begin, turn on and log into your computer. Open your most frequently used browser and open the https://login.microsoftonline.com web page:

2. On the landing page for your account, open the Settings task pane by clicking the Settings icon that appears in the top right-hand corner of the toolbar at the top of the current page:

Settings icon in the browser window

3. With the Settings task pane now displayed, click the Change your password link:

Change your password link in the settings window

4. A new tab will open in your browser. Sign into your account again if asked to do so. Type your existing password into the Old password text box. Type a new password for your account into the Create new password and Confirm new password text boxes. Click the submit button:

Change password window, new password created with submit button

5. You will now be returned to the landing page for your account:

Initials from the user profile on the top right of the window

6. Click the Help icon on the toolbar:

Question icon on the window

7. Type “Change time zone” into the search field, then click the Search icon:

Search tab containing the text “change time zone” with search button

8. Scroll down and select the Change your display language and time zone in Microsoft 365 for Business link:

The results from the search regarding change time zone

9. Scan through the instructions to change language and time zone. Once finished, click X to close the Help pane:

Close button on the top right of the help window

10. Sign out of your Microsoft 365 account and close your browser to complete this exercise.

Exercise: Find help and change account settings

Note: You can pass this course and all assessment exams without the download version of Microsoft 365.

how to complete this exercise

To complete the exercises in this course, you need access to Microsoft Word.

Note: Keep in mind that some of the features covered in this exercise may not be available if you are using the free online version of Office or another version of the Microsoft Word application.

Free online version of Office

If you don't have access to Microsoft Word, you can use the free online version of Office. This version of Office allows you to view and edit files in applications such as Word, Excel and PowerPoint. This free service is available to anyone with a Microsoft account.

access Microsoft account

Sign in to your Microsoft account. Enter the email, phone number, or Skype login you use for other services (Outlook, Office, etc.) on the login page, then select Next. If you do not have a Microsoft account, you can choose No account? Create! If you are using a corporate account, please obtain the necessary authorization before attempting to change your password.

let's start!

Now that you're comfortable logging into your account and completing basic navigation tasks, you want to customize some account settings.

First, turn on and log into your computer. Open the https://login.microsoftonline.com webpage in your favorite browser:

On your account login page, open the Settings task pane by clicking the Settings icon at the top right of the toolbar:

Now that the Settings task pane is displayed, click the "Change Password" link:

A new tab will open in your browser. If you are asked to log in again to your account, please log in again. Enter your existing password in the "Old Password" text box. Enter a new password in the Create new password and Confirm new password text boxes. Click the submit button:

You will now return to your account login page:

Click the help icon on the toolbar:

Type "change time zone" into the search box and click the search icon:

Scroll to the bottom of the page and select the "Change your display language and time zone in Microsoft 365 for Business" link:

Read the instructions for changing your language and time zone. When finished, click the X to close the help pane:

Log out of your Microsoft 365 account and close your browser to complete this exercise.

Introduction to Word

One of the key features of Microsoft 365 is the inclusion of Office apps. In this lesson you’ll explore the interfaces and discover the basic features of the apps that come with a Microsoft 365 Business Standard subscription. The apps you’ll look at include Word, Excel, PowerPoint, and Outlook. As well as these standard apps, you’ll also have the option to explore the following: Access, Publisher, and OneNote. Keep in mind that most of these applications are available in both online and offline versions. There are often significant differences between these versions such as reduced features, but don’t worry you’ll find out about these differences in more detail over the course of this lesson. Grace is an employee with WestCal in their fulfillment center. However, she would like to transition to the editorial side of the business. To achieve this goal, she’s begun a publishing course at the local university. As part of this course, she needs to develop a familiarity with basic Microsoft Office 365 applications. One of the key applications that Grace needs to develop her skill set with is Microsoft Word. You’re probably already familiar with Microsoft Word on a basic level, but here’s a quick recap of some key facts to make sure you’re up to speed. Microsoft Word is Microsoft’s powerful word processing program, and is used to create professional documents. You can also add tables, images, and much more. Word’s interface is intuitive and easy to use. It’s also customizable so you can make sure that the tools you need are easily accessible. Microsoft Word is offered as both online and desktop versions. Although the online version has limited features, it provides most of the frequently used tools needed to compose a simple document. Let’s explore the different parts of the Microsoft Word interface. The first part of Word that we’ll explore is the title bar, this is where the name of the current file is displayed along with other information, like if it’s been saved. You can select the file name to change it. Next is the ribbon interface, this displays top commands organized into groups. You can use these top commands to create and edit different elements of your documents, like tables or paragraphs. The working area is the main portion of the Word document, this is where you can view, create, and edit content. Finally, there’s the status bar. This bar is used to display information about the documents such as the page number, the word count, and other information like the default language. You’ve explored the Microsoft Word interface and key features, you’re now ready to open the app and start exploring it for yourself.

Word简介

One of the key features of Microsoft 365 is the inclusion of Office applications. In this course, you'll explore the interfaces of these apps and learn the basic functionality of the apps included with your Microsoft 365 Business Standard subscription. The applications you'll be looking at include Word, Excel, PowerPoint, and Outlook. In addition to these standard applications, you can choose to explore the following applications: Access, Publisher, and OneNote. Note that most of these apps have both online and offline versions. There are often significant differences between these versions, such as reduced functionality, but don't worry, you'll learn about these differences in detail over the course of this course. Grace is an employee in the fulfillment center of WestCal Corporation. However, she hopes to move to the editorial side of the business. To achieve this goal, she started a publishing course at a local college. As part of this course, she needs to be familiar with basic Microsoft Office 365 applications. One of the key applications Grace needed to be proficient in was Microsoft Word. You probably already have a basic understanding of Microsoft Word, but here's a quick recap of some key facts to make sure you're up to date. Microsoft Word is Microsoft's powerful word processing program for creating professional documents. You can also add tables, images, and more. Word's interface is intuitive and customizable, so you can make sure the tools you need are within easy reach. Microsoft Word is available in online and desktop versions. While the online version is limited, it provides most of the common tools needed to write simple documents. Let's explore the different parts of the Microsoft Word interface. The first thing we'll explore is the title bar, which shows the name of the current file along with other information, such as whether it's saved or not. You can select the file name to change it. Next is the Ribbon interface, which shows the top commands organized into groups. You can use these top commands to create and edit different elements of your document, such as tables or paragraphs. The workspace is the main part of a Word document where you can view, create, and edit content. Finally, there's the status bar. This column is used to display information about the document, such as page numbers, word count, and default language. You have explored Microsoft

Introduction to Excel

Excel is a key application in the Microsoft 365 Office Suite. I’m sure you’ve heard of Excel, but are you familiar with what it’s used for? Microsoft Excel is Microsoft’s spreadsheet program for managing numerical data, like financial information. You can also use it to add charts, shapes, and much more. Microsoft Excel has both online and desktop versions. If you need only simple formulas, the online version will satisfy your requirements. Otherwise, you can choose to work on the desktop app. Grace is learning how to use Excel as WestCal need her to assist them with tracking finances and other data. As part of retraining, Grace will need to become familiar with Excel’s interface and tools. Excel is one of the more complex interfaces within the Microsoft Office Suite, but don’t worry, here’s an overview of Excel’s interface. In Excel, the name of the currently open file is displayed in the title bar. There’s also a ribbon interface which displays tab commands organized into groups. You can use these commands to create and edit content in the document like the Page Layout, Formulas and Data. Next is the formula bar in which you can enter data into a cell. Below this, is the work area. This displays the data in your current file that you’re working on. Finally, there’s the status bar. This bar displays running calculations and other information about the workbook. That’s your overview of Excel’s main features and interface. You’re now ready to begin exploring Excel and it’s numerical management features

Introduction to Excel

Excel is a key application in the Microsoft 365 Office suite. I'm sure you've heard of Excel, but are you familiar with its uses? Microsoft Excel is Microsoft's spreadsheet program for managing numerical data, such as financial information. You can also use it to add diagrams, shapes, and more. Microsoft Excel is available in online and desktop versions. If you just need simple formulas, the online version will do what you need. Otherwise, you can choose to use the desktop application. Grace is learning how to use Excel because WestCal needs her to help them track financial and other data. As part of her retraining, Grace needs to become familiar with Excel's interface and tools. Excel is one of the more complex interfaces in the Microsoft Office Suite, but don't worry, here's an overview of the Excel interface. In Excel, the name of the currently open file is displayed in the title bar. Next is the Ribbon interface, which displays commands organized in tabs. You can use these commands to create and edit content in your document, such as page layouts, formulas, and data. Below that is the formula bar, where you enter data into the cells. Below this is the work area, which displays the data in the file you are currently working on. Finally there is the status bar, which shows running calculations and other information about the workbook. This is an overview of Excel's main features and interface. Now you're ready to start exploring Excel and its value management capabilities.

Introduction to PowerPoint

Microsoft PowerPoint is one of the most used apps in the Microsoft 365 Office Suite. Like with many of the other apps available in the Microsoft 365 Office Suite, you’ve probably used PowerPoint before. Take a moment to re-familiarize yourself with the basics. Microsoft PowerPoint is Microsoft’s presentation software program which is used to create professional presentations. You can create anything from a basic slideshow to a self-running narrated presentation using pictures, embedded videos, and sound. Like other apps, PowerPoint is available both online and offline, but with more functionality on desktop. Here’s a look at how PowerPoint is used over at WestCal. Grace is working on improving her PowerPoint skills. WestCal often uses PowerPoint to produce presentations for clients and their own internal departments. Grace would like to be able to create these presentations when she moves to the editorial department. To become more proficient with PowerPoint, Grace will need to familiarize herself with the program’s interface. Take a closer look at the program and find out what elements users like Grace need to know about. The first part of the PowerPoint interface is the title bar. This is where the name of the current file is displayed along with other information on the file. For example, you can see here that it’s been saved. You can click the filename to change it. Then there’s the ribbon interface. This displays top commands organized into groups like Insert, Slide Show, and View. Next, we have the slides pane. Each slide in the presentation is displayed in this pane as a thumbnail, to view a slide, to select it from the pane. Like other applications, there’s also a working area. This is where you can view and edit content from the currently selected side. Finally, there’s the status bar. This bar is used to display information about the presentation like the slide number and default language. You’ve now started your journey to creating professional and exciting PowerPoint presentations having learned to navigate the apps interface and locate its main features

PPT introduction

Microsoft PowerPoint is one of the most widely used applications in the Microsoft 365 Office suite. Like other apps in the Microsoft 365 Office suite, you've probably used PowerPoint before. Now let's familiarize ourselves with the basics again. Microsoft PowerPoint is Microsoft's presentation software for creating professional presentations. You can create everything from basic slideshows to self-running narrator presentations that include pictures, embedded video, and sound. Like other applications, PowerPoint is available in both online and offline versions, but the desktop version is more powerful. Now let's look at how PowerPoint is used at WestCal Corporation. Grace is improving her PowerPoint skills. WestCal frequently uses PowerPoint to create presentations for clients and internal departments. When she moves to the editorial department, Grace wants to be able to create these presentations. In order to use PowerPoint more proficiently, Grace needs to be familiar with the program's interface. Let's take a closer look at the program and find out what elements a user like Grace needs to know. The first part of the PowerPoint interface is the title bar. This is where the name of the current file is displayed, along with other information about the file. For example, here you can see that the file was saved. You can click on the filename to change it. Next is the Ribbon interface. This shows the top commands arranged in an organized fashion, such as Insert, Slide Show, and View. Then there's the Slides pane. The slides in each presentation appear as thumbnails in this pane, and you can select a slide from the pane to view it. Like other applications, there is also a workspace, which is where you can view and edit content in the currently selected slide. Finally there is the status bar, which displays information about the presentation, such as slide number and default language. Now that you've started your journey to create professional and engaging PowerPoint presentations, you've learned how to navigate the application interface and find its key features.

Introduction to Outlook

Microsoft Outlook is a cornerstone application for many businesses. Like with other Office applications, you’ve most likely used it before at some stage. Here’s a quick recap on the basics. Microsoft Outlook is a powerful and easy to use information management application. You can manage your email, calendar, contacts, tasks, and much more all from one central location. You can also connect and communicate more easily with your teammates. Like other apps, Outlook can also be accessed online or offline, but it’s best to use the desktop app if you need more functionality and customizability. Over at WestCal, Grace is hoping to gain more advanced skills with Outlook. She’s already familiar with the app but only the basic features. She wants to develop more advanced skills so that she can take on more of a managerial role in which she organizes and runs meetings with clients using the app. Before she can begin to boost her skills, Grace first needs to show that she’s familiar with Outlook’s interface. She needs to know what the main features are and where to find them. Explore the interface and find out what features Grace should be familiar with. The first part of Outlook we’ll focus on is the navigation commands. These are a series of commands that you can select to access different parts of Outlook such as the app launcher, the search box, links to view notifications, change settings, get help, and the my account task pane, then there’s the editing pane. You can use the editing pane to delete, move, and archive emails alongside other actions. Outlook also contains folders. You can use the folder section to organize and access emails. Next to the folders is the navigation pane. These are shortcut icons that you can use to switch between features like mail, calendar, people, and to do, or task workspaces. Finally, there’s the item list and reading pane. The item pane shows a list of items in the folder that you’ve currently selected like your inbox. When an item is selected, it appears in the reading pane where you can view its contents. That covers our overview of outlooks interface and features. Just like Grace, you’ve now also taken the first step to communicating and collaborating effortlessly with your colleagues.

Outlook介绍

Microsoft Outlook是许多企业的重要应用程序。和其他Office应用程序一样，您很可能在某个阶段使用过它。这是对基础知识的简要回顾。Microsoft Outlook是一款功能强大且易于使用的信息管理应用程序。您可以从一个中心位置管理电子邮件、日历、联系人、任务等等。您还可以更轻松地与团队成员连接和沟通。像其他应用程序一样，Outlook可以在线或离线访问，但如果您需要更多的功能和可定制性，最好使用桌面应用程序。在WestCal，Grace希望通过Outlook获得更高级的技能。她已经熟悉这个应用程序，但只是基本功能。她想要发展更高级的技能，以便能够在管理角色中组织和运行与客户的会议。在她开始提升技能之前，Grace首先需要展示她熟悉Outlook的界面。她需要知道主要的功能在哪里以及如何找到它们。探索界面，找出Grace应该熟悉的功能。我们将首先关注Outlook的导航命令。这些是一系列命令，您可以选择访问Outlook的不同部分，如应用程序启动器、搜索框、查看通知的链接、更改设置、获取帮助和我的帐户任务窗格，然后是编辑窗格。您可以使用编辑窗格删除、移动和归档电子邮件以及其他操作。Outlook还包含文件夹。您可以使用文件夹部分来组织和访问电子邮件。文件夹旁边是导航窗格。这些是快捷图标，您可以用它们在邮件、日历、联系人、待办事项或任务工作区之间切换。最后，有项目列表和阅读窗格。项目窗格显示了您当前选择的文件夹中的项目列表，例如您的收件箱。当选择一个项目时，它将显示在阅读窗格中，您可以在其中查看其内容。这就是我们对Outlook界面和功能的概述。就像Grace一样，您现在已经迈出了与同事轻松沟通和协作的第一步。

Exercise: Organizing files in OneDrive

Note: You can pass this course and all graded assessments without access to the downloadable version of Word.

How to complete this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use Free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one!

Let’s get started!

In this exercise, you will upload a file to your OneDrive account, create a folder, and move the file into that folder.

1. To begin, turn on and log into your computer. Open your most frequently used browser and open the https://login.microsoftonline.com web page:

Microsoft sign in window with next button

2. Click the OneDrive tile on your landing page:

Microsoft 365 landing page with the OneDrive icon highlighted.Microsoft 365 landing page with the OneDrive icon highlighted.

3. The OneDrive for Business page will open in a new tab and show your account’s contents:

OneDrive for Business page open, showing the account’s contents

4. Let’s upload a new file to your OneDrive account. Click Upload → Files:

OneDrive window open, Upload option selected and Files chosen

5. The Open dialog box will appear. Navigate to your Exercise Files, locate any of the exercise files, and select it. Click Open.

Note: In this example we have selected the file Activity 3-1. You can select any file in your OneDrive.

Open dialog box appears, congaing the Exercise Files, Activity 3-1 file selected, Open button clicked

6. Back in OneDrive, you will see the new file listed here:

OneDrive dialog window open, containing the new file

7. Now, click New → Folder:

OneDrive dialog window open, New option selected and Folder option clicked

8. Type, “Exercise Files” for the new name and click Create:

Create a Folder dialog box open, Typed in the field “exercise Files”, Create button clicked

9. Drag and drop the file into the new folder.

Note: In this example we have selected the file Activity 3-1. You can select any file in your OneDrive.

OneDrive dialog box open, Activity 3-1 selected from the files, dragged and dropped the file into the new folder

10. This exercise is now complete.

Exercise: Organize files in OneDrive

Note: You can complete this course and all assessments without the downloadable Word version.

how to do this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Please be aware that some of the features covered in this exercise may not be available if you are using the free online version of Office or another version of the Microsoft Word application.

Free Office Online

If you don't have access to Microsoft Word, you can use the free online version of Office. This version of Office allows you to view and edit files in applications like Word, Excel and PowerPoint. This free service is available to anyone with a Microsoft account.

access Microsoft account

Sign in to your Microsoft account. Enter the email, phone number, or Skype login you use for other services (Outlook, Office, etc.), then select Next. If you don't have a Microsoft account, you can choose "Don't have an account? Create one!"

let's start!

In this exercise, you will upload a file to your OneDrive account, create a folder, and move the file into that folder.

First, turn on and log into your computer. Open your favorite browser and open the https://login.microsoftonline.com webpage:
Microsoft login window showing Next button

Tap the OneDrive tile on your sign-in page:
Microsoft 365 sign-in page, with the OneDrive icon highlighted

The OneDrive for Business page opens in a new tab, displaying the contents of your account: The
OneDrive for Business page opens, displaying the contents of your account

Let's upload a new file to your OneDrive account. Click Upload → Files:
The OneDrive window opens, select the Upload option, and select the File option

The Open dialog box will appear. Navigate to your Exercise Files folder, find any exercise file, and select it. Click to open.
Note: In this example, we selected the file Activity 3-1. You can choose any file in your OneDrive.

The Open dialog box appears, including the Exercise Files folder, the Activity 3-1 file has been selected, click the Open button

Back in OneDrive, you'll see the new file listed here:
OneDrive dialog window opened with new file

Now, click New → Folder:
The OneDrive dialog window opens, select the New option, and click Folder Options

Enter "Exercise Files" as the new name and click Create:
the Create Folder dialog opens, enter "Exercise Files" into the field, click the Create button and
drag and drop the files into the new folder.
Note: In this example, we selected the file "Activity 3-1". You can choose any file you have in OneDrive.

The OneDrive dialog opens, Activity 3-1 is selected from the files, drag and drop the files into the new folder.

Now, this exercise is complete.

Word

Exercise: Identifying the elements of the Word interface

Note: You can pass this course and all graded assessments without access to the downloadable version of Word.

How to complete this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use Free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one!

Let’s get started!

In this exercise, you will open Microsoft Word 365 and examine some of its commands.

1. Type “Word” into the search box on the Windows 10 taskbar:

Search box, with field to type the word for search
(If you are using Windows 8, start typing at the Start screen to search.)

2. Click the entry for Word 365 to start the program:

Search bar typed Word, Word application appeared in the best match section

3. Microsoft Word will start and prompt you to create a document using the Start screen. Click the thumbnail labelled “Single-spaced (blank):”

Microsoft Word window prompted with options of the documents that can be create, “Single-Spaced (blank)” option selected
(If you do not see this thumbnail, choose any other document with [blank] in brackets.)

4. Click “Create” in the resulting dialog box:

5. Microsoft Word will now create the document. Take a moment to hover your mouse over some commands on the Home tab. You may see a small box appear and describe the command – this is called a ScreenTip:

Microsoft create a new document, Home tab open, small box appear on the top of the commands

6. In the document, type your name:

Microsoft Word document opened with the name John Smith typed

7. Click the Heading 1 style on the Home tab to apply that style:

The Word document open, Hedng 1 option selected, the style panel opened, with the options of the styles for the document

8. Click the Design tab:

Word document tab open, Design option was selected

9. Click any Quick Style Set to change the look of your document:

Design tab open with Document Formatting options

10. Click the View tab:

The Word tab open, View tab selected

11. Click each of the views in the Views group, starting with Read Mode and ending with Draft. (Print Layout should already be applied.) How does each option change your document?

Microsoft View tab open with the options of views on the left side, start with Read Mode and end with Draft
Return to Print Layout when you are finished.

12. Click the X in the top right-hand corner of the program window to close Microsoft Word 365:

Word tab open with the close icon option on the top left

13. When you are prompted to save your document, click “Don’t Save” to complete the exercise:

Save window open with Don’t save option selected

Exercise: 识别Word界面的元素

注意：您可以在没有下载版本的Word的情况下完成这门课程和所有的评估。

完成这个练习需要访问Microsoft Word。

注意：请记住，如果您使用的是免费的Office在线版本或其他版本的Microsoft Word应用程序，一些在这个练习中涵盖的功能可能不可用。

免费的Office在线版本

如果您没有访问Microsoft Word的权限，您可以使用免费的Office在线版本。这个版本的Office允许您在Word、Excel和PowerPoint等应用程序中查看和编辑文件。这个免费的服务对任何拥有Microsoft账户的人都是可用的。

访问Microsoft账户

登录您的Microsoft账户。输入您用于其他服务（Outlook、Office等）的电子邮件、电话号码或Skype登录名，然后选择“下一步”。如果您没有Microsoft账户，您可以选择“没有账户？创建一个！”

让我们开始！

在这个练习中，您将打开Microsoft Word 365并查看其一些命令。

在Windows 10任务栏的搜索框中键入“Word”：
搜索框，带有输入搜索词的字段
（如果您使用的是Windows 8，在开始屏幕上开始输入以进行搜索。）

Click on the entry for Word 365 to launch the program:
Type Word in the search bar and the Word application appears in the Best Matches section

Microsoft Word will start and prompt you to create a document using the splash screen. Click on the thumbnail labeled "Single Spaced (Blank)."
The Microsoft Word window prompts for a document option to create, with "Single Spaced (Blank)" selected
(If you don't see this thumbnail, choose any other document with [Blank].)

Click "Create" in the pop-up dialog box:

Microsoft Word will now create the document. Take some time to hover over some of the commands on the Home tab. You may see a small box pop up and describe the command - this is called a ScreenTip:

Microsoft created a new document, the Home tab opened, and a small box appeared above the command

Enter your name in the document:
A Microsoft Word document opens and the name John Smith is entered

Click on the Heading 1 style on the Home tab to apply the style:
The Word document opens with the Heading 1 option selected and the Styles pane opens showing the document's style options

Click the Design tab:
The Word document tab opens, with the Design option selected
Click any Quick Styles set to change the look of your document:
The Design tab opens, displaying document formatting options.

Click on the View tab:
Word tabs open with the View tab selected.

Click on each view in the View tab, starting with Reading Mode and ending with Draft. (The print layout should already be applied.) How does each option change your document?
The View tab of Microsoft Word opens, showing the different view options on the left, starting with Reading Mode and ending with Draft.
Return to the print layout view when done.

Close Microsoft Word 365 by clicking the X button in the upper right corner of the program window:
The Word tab opens with the option to close icon on the top left.

When prompted to save the document, click "Do not save" to complete the exercise:

Exercise: Finding and replacing text

Note: You can pass this course and all graded assessments without access to the downloadable version of Word.

How to complete this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use Free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one!

Let’s get started!

In this activity, you will use the Navigation Pane and the Find and Replace dialog box.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Finding and replacing text

2. Click View → Navigation Pane:

Word document opened, View tab chosen
(If this command is already checked, skip to the next step.)

3. Ensure the first tab (Headings) is selected. Review the list of headings in the document:

Word document with view options opened, Headings option selected

4. Click the Pages tab for a different view of the document:

Word document, view tab open with navigation window at the left, with pages option selected

5. Review the Navigation Pane:

Navigation widow opened with the 3 pages appearing the second page was selected

6. Now, we want to update the document to reflect our country (rather than the Canadian program this RFP was based on). Click Home → Replace to begin:

Word document with Home tab selected and replace option clicked

7. The Find and Replace dialog box will open to the Replace tab. Enter “Canadian” in the “Find what” field:

8. Enter “citizen” in the “Replace with” field:

Find and Replace window opened with “Replace with” field typed Citizen

9. Click “Find Next:”

Find an Replace widow with “Find Next” clicked

10. Review the context of this replacement. Since it makes sense, click “Replace:”

Find and Replace window opened with replace option chosen

11. Complete the next two replacements. When you reach the final sentence on Page 1, delete the text instead of replacing it:

(You can do this with the Find and Replace dialog box open.)

12. Repeat the deletion for the next two instances:

Find and Replace window opened with the “Target Canadian Communities” paragraph selected

13. We can now replace the instances in the rest of the document. Click “Replace All:”

Find and Replace window opened with “Replace All” option selected

14. You should be notified that one final replacement has been made. Click “OK” to close this dialog box:

Replacement notification appearing with “ok” option selected

15. Then, close the Find and Replace dialog box:

Find and Replace window opened with the close option selected
16. Save your document as Activity 2-3 Complete. Close Microsoft Word 365 to complete this exercise.

17. Now, you can check out an example of a completed document in the link below:

Completed Exercise Finding and replacing text

Exercise: Find and replace text

NOTE: You can pass this course and all graded assessments without a downloaded version of Word.

how to do this exercise

To complete this exercise, you will need access to Microsoft Word.

NOTE: Keep in mind that some of the features covered in this exercise may not be available if you are using the free Office Online or other versions of the Microsoft Word application.

Free Office Online

If you don't have access to Microsoft Word, you can use the free online version of Office. This version of Office allows you to view and edit files in applications such as Word, Excel and PowerPoint. This free service is available to anyone with a Microsoft account.

access Microsoft account

Sign in to your Microsoft account. Enter the email, phone number, or Skype login you use for other services (Outlook, Office, etc.), then select Next. If you do not have a Microsoft account, you can choose No account? Create!

let's start!

In this activity, you will use the navigation pane and the find and replace dialog.

Click the links below to open the Microsoft Word practice documents that you can use to complete the exercises.
Exercise: Find and Replace Text
Jump
Click View → Navigation Pane:
Open Word document, select the View tab
(if this command is already selected, skip to the next step.)

Make sure the first tab (Headings) is selected, review the list of headings in the document:
Word document open, View tab has the Headings option selected

点击页面选项卡，查看文档的不同视图：
打开的Word文档，查看选项卡已打开，左侧有导航窗口，选择了页面选项

查看导航窗格：
打开的导航窗格，显示了3页，第二页被选择

现在，我们想更新文档以反映我们的国家（而不是加拿大的项目，这个RFP是基于的）。点击首页→替换开始：
打开的Word文档，选择了首页选项卡，点击了替换选项

查找和替换对话框将打开到替换选项卡。在“查找内容”字段中输入“加拿大”：

在“替换为”字段中输入“公民”：

打开的查找和替换窗口，输入了替换为的内容“公民”

点击“查找下一个”：
查找和替换窗口，点击了“查找下一个”
查看此替换的上下文是否有意义，如果有意义，请点击“替换：”
打开了“查找和替换”窗口，选择了“替换”选项。

完成接下来的两个替换。当您到达第一页的最后一句时，删除文本而不是替换它：
（您可以在打开“查找和替换”对话框时执行此操作。）

对于下面的两个实例，请重复删除操作：
打开“查找和替换”窗口，选择“目标加拿大社区”段落。

现在，我们可以替换文档中的所有实例。点击“全部替换：”
打开了“查找和替换”窗口，选择了“全部替换”选项。

您应该会收到一个最终替换的通知。点击“确定”以关闭此对话框：
出现替换通知，选择“确定”选项。

然后，关闭“查找和替换”对话框：
打开“查找和替换”窗口，选择关闭选项。

将文档保存为“活动2-3完成”。关闭Microsoft Word 365以完成此练习。

现在，您可以在下面的链接中查看一个完成的文档示例：

Completed Find and Replace Text exercise document

personal supplement

In fact, ctrl+f and ctrl+r can be completed without so much trouble, and there is not so much time to operate in the exam

Exercise: Applying character formatting

Note: You can pass this course and all graded assessments without access to the downloadable version of Word.

How to complete this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use Free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one!

Let’s get started!

In this exercise, you will start formatting a sample document.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Applying Character Formatting

2. First, let’s set up the formatting for the document titles. Select the text “The Call” on the first page:

The word document opened with the text, second title from the text selected

3. Click the Font menu on the Home tab. Scroll down in the list and click “Franklin Gothic Medium:”

Font menu tab opened, “Franklin Gothic Medium” chosen

4. Press Ctrl + Shift + > twice to increase the font size:

Text with the title “The Call” selected

5. With the text still selected, right-click it and click the Font Color drop-down arrow on the mini toolbar:

Font tab opened with the Font colour selected

6. Click “Dark Blue:”

The font colour window opened, with the colours options, Dark Blue chosen

7. With your new title still selected, click Home → Format Painter:

8. Select the text “What groups are eligible?”

Word document opened with the title “What groups are eligible?” selected
(You may need to scroll down in the document to see this text.)

9. Both titles will now have the same formatting:

The Word document opened with the title “What groups are eligible?” applied the change
10. Save your document as Activity 3-1 Complete and close Microsoft Word 365.

11. Now, you can check out an example of a completed document in the link below:

练习：应用字符格式化

注：您可以在没有下载版本的Word的情况下通过这门课程和所有评分评估。

如何完成这个练习

要完成这个练习，您需要访问Microsoft Word。

注意：请注意，如果您使用的是免费的Office for the web或其他版本的Microsoft Word应用程序，本练习中涵盖的一些功能可能无法使用。

免费的Office for the web

如果您无法访问Microsoft Word，您可以使用免费的Office for the web。这个版本的Office允许您在Word、Excel和PowerPoint等应用程序中查看和编辑文件。这项免费服务对任何拥有Microsoft账户的人都是可用的。

访问Microsoft账户

登录您的Microsoft账户。输入您在其他服务（Outlook、Office等）中使用的电子邮件、电话号码或Skype登录名，然后选择下一步。如果您没有Microsoft账户，可以选择没有账户？创建一个！

让我们开始吧！

在这个练习中，您将开始对一个样本文档进行格式化。

点击下面的链接打开Microsoft Word练习文档，您可以使用它来完成这个练习。
Exercise: Applying Character Formatting
首先，让我们设置文档标题的格式。在第一页选择文本“The Call”：
打开的Word文档，选择了文本中的第二个标题

在主页选项卡中点击字体菜单。在列表中向下滚动，点击“Franklin Gothic Medium:”
字体菜单选项卡打开，选择了“Franklin Gothic Medium”

按下Ctrl + Shift + >两次，增大字体大小：
选中了标题为“The Call”的文本

With the text still selected, right-click it, and click the Font Color drop-down arrow on the mini-toolbar: the
Font tab opens with Font Color selected

Click on "Dark Blue":
the Font Color window opens with "Dark Blue" selected

With the new title still selected, click Home → Format Painter:

Select the text "Which groups are eligible?"

In the Word document that opens, the text titled "What groups are eligible?" is selected
(you may need to scroll down in the document to see this text.)

Both headings will now have the same formatting:
Heading "What groups are eligible?" in the Word document Changes applied
10. Save the document as "Activity 3-1 Complete" and close Microsoft Word 365.

Exercise: Displaying text as list items

Note: You can pass this course and all graded assessments without access to the downloadable version of Word.

How to complete this exercise

To complete this exercise, you will need access to Microsoft Word.

Note: Keep in mind that if you are using free Office for the web or another version of the Microsoft Word application some features covered in this exercise may not be available.

Free Office for the web

If you do not have access to Microsoft Word, you can use Free Office for the web. This version of Office allows you to view and edit files in apps like Word, Excel, and PowerPoint. This free service is available to anyone with a Microsoft account.

Access Microsoft Account

Log in to your Microsoft account. Type the email, phone number, or Skype sign-in that you use for other services (Outlook, Office, etc.), then select Next. If you don’t have a Microsoft account, you can select No account? Create one!

Let’s get started!

In this exercise, you will add lists to your sample document.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Displaying text as list items

2. First, let’s apply some bullets. Select the three indented lines of text at the top of the document. Click the Bullets drop-down command on the Home tab:

Home tab open with the bullets drop-down option clicked

3. Click any bullet you like to apply it:

Home tab opened with the bullets option window, a option of the bullets was chosen

4. The bullets will be applied. Review the changes:

The Word document open with the text and the bullet points changes applied

5. Select the bullets in the next part of the document:

Word document opened the text with the bullets selected

6. Right-click the selection. Click the Numbering command on the mini toolbar:

The word document with the bullets text selected the mini toolbar appearing with the numbering option chosen

7. Review the changes:

The Word document opened with the changes applied in the text
8. Save your document as Activity 3-3 Complete. Close Microsoft Word 365.

练习：将文本显示为列表项

注意：您可以在没有下载版的Word的情况下通过本课程和所有评估考试。

如何完成这个练习

要完成这个练习，您需要访问Microsoft Word。

注意：请记住，如果您使用的是免费的Office在线版或其他版本的Microsoft Word应用程序，本练习中涉及的某些功能可能不可用。

免费的Office在线版

如果您没有访问Microsoft Word的权限，您可以使用免费的Office在线版。这个版本的Office允许您在Word、Excel和PowerPoint等应用程序中查看和编辑文件。这个免费的服务对任何拥有Microsoft账户的人都是可用的。

访问Microsoft账户

登录您的Microsoft账户。输入您用于其他服务（Outlook、Office等）的电子邮件、电话号码或Skype登录名，然后选择下一步。如果您没有Microsoft账户，您可以选择没有账户？创建一个！

让我们开始吧！

在这个练习中，您将向样本文档添加列表。

点击下面的链接，打开Microsoft Word练习文档，您可以使用它来完成这个练习。
练习：将文本显示为列表项
首先，让我们应用一些项目符号。选择文档顶部的三行缩进的文本。点击主页选项卡上的“项目符号”下拉命令：
打开的主页选项卡，点击了“项目符号”下拉选项

点击任何您喜欢的项目符号以应用它：
打开的主页选项卡上显示了“项目符号”选项窗口，选择了一个项目符号

项目符号将被应用。复审更改：
打开的Word文档中，文本和项目符号的更改已应用

选择文档中下一部分的项目符号：
打开的Word文档中，选中了下一部分的文本和项目符号

右键点击选中的文本。点击小工具栏上的“编号”命令：
打开的Word文档，选中的文本显示了小工具栏，选择了“编号”选项

复审更改：
打开的Word文档中，文本的编号更改已应用

将文档保存为“Activity 3-3 Complete”。关闭Microsoft Word 365。

Font group commands keyboard shortcuts

字体组命令的键盘快捷键

常用的
加粗：Ctrl + B
斜体：Ctrl + I
下划线：Ctrl + U
删除线：Ctrl + D
字体大小增加：Ctrl + ]
字体大小减小：Ctrl + [
字体颜色：Ctrl + Shift + C
字体背景色：Ctrl + Shift + B
字体大小增加一点：Ctrl + Shift + >
字体大小减小一点：Ctrl + Shift + <

Exercise: Controlling paragraph layout

Let’s get started!

In this exercise, you will modify the alignment, margins, and spacing in our sample document.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Controlling Paragraph Layout

2. First, let’s center the title. Make sure your cursor is in the first line of the document. Click Home → Center:

Word document opened with the cursor clicked in the text Home tab selected with the Center alignment icon was chosen

3. The change will be applied. Notice that the Center alignment icon is now selected:

The Word document opened with the changes applied in the text, and the Center alignment icon is now selected

4. Now, let’s add some space between the title and the document text. Ensure your cursor is still in the title. On the Home tab, click Line and Paragraph Spacing → Add Spacing After Paragraph:

Home tab opened with the cursor is in the title, Line and Paragraph Spacing clicked, Add Spacing After Paragraph was chosen

5. Review the results:

The Word document opened with the cursor placed in the middle of the heading

6. Now, let’s improve the space around the document. Click Layout → Margins → Moderate:

Layout tab opened with the Margins selected and the Moderate option was chosen

7. Now, click the option button in the Paragraph group to open the Paragraph dialog box:

Layout tab opened with the Paragraph Settings option chosen
(You can perform this command from either the Home or Layout tab.)

8. Review the settings on the first tab. You should see some of the options that you have applied during this activity. Click “Cancel” when you are finished:

Paragraph window opened with the Alignment text option the cancel button was clicked
9. Save your document as Activity 3-4 Complete. Close Microsoft Word 365.

10. Now, you can check out an example of a completed document in the link below:

Completed exercise: Controlling Paragraph Layout

Exercise: Controlling Paragraph Layout

let's start!

In this exercise, you will modify the alignment, margins, and spacing in the sample document.

Click the link below to open a Microsoft Word document that can be used to complete this exercise.

Exercise: Controlling Paragraph Layout
First, let's center the heading. Make sure the cursor is on the first line of the document. Click "Home"→"Center":
In the opened Word document, the cursor clicks in the text, the "Home" tab is selected, and the center alignment icon is selected

The changes will be applied. Notice that the "Center" alignment icon is now selected:
In the open Word document, with the changes applied to the text, the "Center" alignment icon is selected

Now, let's add some spacing between the heading and the body of the document. Make sure the cursor is still in the title. In the "Home" tab, click "Line and Paragraph Spacing" → "Add Space After Paragraph":
In the "Home" tab, with the cursor in the title, click "Line and Paragraph Spacing", select "Add Space After Paragraph "

View the result:
In the opened Word document, the cursor is in the middle of the title

Now, let's improve the space around the document. Click "Layout" → "Margins" → "Medium":
In the "Layout" tab, "Margins" is selected, select the "Medium" option

Then, click the Options button in the Paragraph group to open the Paragraph dialog:
In the "Layout" tab, select the Paragraph Settings option
(You can execute this command from the "Home" or "Layout" tab.)

Review the settings on the first tab. You should see some options applied in this activity. Click "Cancel" when done:
Paragraph dialog opens, with text alignment options, click the Cancel button

Save your document as "Activity 3-4 Complete". Close Microsoft Word 365.

Exercise: Applying borders and shading

Let’s get started!

In this exercise, you will put the finishing touches on our sample document.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Managing formatting

2. Select “The Call” heading. Press Shift + F1 to open the Reveal Formatting task pane:

Reveal Formatting task pane opened, “The call” title was selected
(Feel free to resize the task pane if necessary.)

3. Click the Shading link to open the appropriate dialog box:

Reveal Formatting dialog box opened, Shading link was clicked

4. The Borders and Shading dialog box will open. Click the Style menu and choose 25%:

Borders and Shading opened, Shading tab was clicked and Style 25% option was chosen

5. Click “OK:”

Borders and Shading table opened with “OK” button clicked

6. You will see the changes reflected in the Reveal Formatting task pane and the document:

Reveal Formatting pane opened, the changes was applied in the title

7. You can now close the pane:

Reveal Formatting pane opened with the close icon in the top right

8. Click anywhere in the document to de-select the text. Click Home → Replace:

Home table opened, Replace option was chosen

9. In the Find and Replace dialog box, click the More button:

Find and Replace dialog box opened, More button was clicked

10. Ensure that your cursor is in the “Find what” field. Click Format → Font:

Find and Replace dialog box opened, drop-down arrow in Format button was clicked, Font was chosen

11. In the Font dialog box, choose +Body from the Font list and 10 from the Size list. Click “OK:”

The Find Font dialog box opened, +Body option was chosen with the Size 10

12. Back in the Find and Replace dialog box, move your cursor to the “Replace with” field. (Also, notice that your font choices appear below the “Find what” field.) Click Format → Font:

Find and Replace dialog box opened, Format drop-down arrow option was clicked, Font was chosen

13. In the Font dialog box, choose Calibri Light from the Font list and 12 from the Size list. Click “OK:”

The Replace Font window opened, the Font Calibri Light chosen with the Size 12

14. Click “Replace All:”

Find and Replace window opened with the “Replace All” button selected

15. Microsoft Word should inform you that it has made 16 replacements. Click “OK” in this dialog box:

Microsoft Word alert box opened, with the number of replacements made, with the “OK” button

16. Close the Find and Replace dialog box:

Find and Replace dialog box opened with the curser placed in “Find what:” section

17. Review the changes to the document:

The document opened with the changes was applied in the text

18. Save your document as Activity 3-7 Complete. Close Microsoft Word 365.

Exercise: Applying borders and shading

let's start!

In this exercise, you will go through the last step of our sample document.

Click the link below to open the provided Microsoft Word practice document:

Exercise: Managing Formats
Select the "The Call" heading. Press Shift + F1 to open the Reveal Formatting task pane:
the Reveal Formatting task pane opens with the "The Call" heading selected
(Freely resize the task pane if desired.)

Click the Shading link to open the corresponding dialog:
Reveal Formatting dialog opens, click the Shading link

The Borders and Shading dialog box will open. Click the Style menu and choose 25%:
the Borders and Shading dialog opens, click the Shading tab and choose Style 25%

Click "OK":
the Border and Shading dialog box opens, click the OK button

You'll see the changes in the Reveal Formatting task pane and in the document:
Reveal Formatting pane opens with changes in the title applied

Panes can now be closed:
reveal formatting pane open, top right corner close icon

Click anywhere in the document to deselect text. Click "Home" → "Replacement":
the Home tab opens, select the replacement option

In the "Find and Replace" dialog, click the "More" button:
the Find and Replace dialog opens, click the More button

Make sure your cursor is in the "Find what" field. Click "Format" → "Font":
the Find and Replace dialog box opens, click the drop-down arrow of the Format button, and select the font option

In the Font dialog box, choose +Body from the Font list and 10 from the Size list. Click "OK":
the Find Font dialog box opens, and the "+Body" font is selected, and the size is 10

Back in the "Find and Replace" dialog box, move the cursor to the "Replace with" field. (Also notice that your font selection appears below the "Find what" field.) Click "Format" → "Font": the
Find and Replace dialog opens, click the drop-down arrow on the Format button, and select Font Options

In the Font dialog, choose Calibri Light from the Font list and 12 from the Size list. Click "OK":
the Substitute Font dialog box opens, with the font "Calibri Light" selected and size 12

Click "Replace All":
Find and Replace dialog opens with "Replace All" button selected

Microsoft Word should notify you that 16 substitutions have been made. Click the "OK" button in the dialog box:
Microsoft Word pops up a warning box, showing the number of replacements, click the "OK" button

Close the Find and Replace dialog:
The Find and Replace dialog opens with the cursor in the Find what field

Check document for changes:
document is open, changes in text are applied

Save the document as "Activity 3-7 Complete". Close Microsoft Word 365.

Exercise: Inserting a table

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Inserting a Table

2. First, let’s add a Quick Table to the document. Click to place your cursor below the “Key Dates” heading:

Word document opened with the cursor placed below the “Key Dates” subheading

3. Then, click Insert → Table:

Insert table opened, “Insert” option chosen

4. From the menu, choose Quick Tables and then click any of the calendar options:

Table menu opened, with the style choices

5. The table will be inserted. Now, let’s add a table for the first heading. Scroll to the bottom of the document and click to place your cursor under “Total Responses:”

The Word document opened with the table inserted, cursor placed on under “Total Responses” on the bottom of the document

6. Click Insert → Table. Drag your mouse over the grid to create a 2x5 table. Click to create it:

“Insert” option selected, Table opened with the grid containing the amount of row and columns options for create a table

7. The table will be inserted:

Table inserted in the Word Document under heading

8. Fill it out to match the example below by clicking and typing in each cell:

The table was filled with the information
9. Save your document as Activity 4-1 Complete. Close Microsoft Word 365.

Exercise: inserting a table

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
click me to download

First, click below the "Key Dates" heading in the document to place the cursor:
Open in a Word document and place the cursor under the "Key Dates" heading

Then, click "Insert" → "Table":
Click the "Insert" tab to open the table options

Select "Quick Sheets" from the menu, then click on any of the calendar options:
Opens the Sheets menu, revealing the styling options

The table will be inserted. Now, let's add a table under the first heading. Scroll to the bottom of the document and click to place the cursor under "Total Responses": A table is
inserted in the Word document and the cursor is placed under "Total Responses"

Click "Insert" → "Table". Drag the mouse over the grid to create a 2x5 table and click to create:
select the "Insert" tab, open the table and select the number of rows and columns to create the table

Table will be inserted:
The table is inserted into the Word document below the heading

Fill out the form by clicking and typing in each cell according to the following example:
The form is filled with information

Save your document as "Activity 4-1 Complete". Close Microsoft Word 365.

Exercise: Sorting table data

Let’s get started!

In this exercise, you will sort data in a revenue report.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Sorting table data

2. Select the first column of the table:

The word document, with a table, the cursor is placed in the first column

3. Click Table Tools – Layout → Sort:

Table tools, Layout was clicked and the Sort option was chosen

4. Ensure that “Period” is displayed in the “Sort by” menu. Click the Type menu and choose “Date:”

Sort dialog table open, in the Sort by option, Period was selected. Type menu was clicked and “Date” option was chosen

5. Ensure that the “Header row” radio button is selected:

Sort dialog table open, Header row was selected

6. Click “OK” to perform the sort:

Sort dialog table open, with “OK” button

7. The data is now sorted in chronological order:

The table was selected with the data sorted chronologically

8. Save your document as Activity 1-1 Complete. Close Microsoft Word 365 to complete this exercise.

Exercise: Sorting Tabular Data

let's start!

In this exercise, you will sort data in an income statement.

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
Exercise: Sorting Tabular Data

Select the first column of the table:
In a Word document, there is a table, the cursor is in the first column

Click "Table Tools" - "Layout" - "Sort":
click "Table Tools" - "Layout", select the "Sort" option

but my oiifce2022 is here

Make sure Period is displayed in the Sort By menu. Click the "Type" menu and select "Date":
the sort dialog box opens, select "Sort by" as "Period", click the "Type" menu and select the "Date" option

Make sure the "Header Row" radio button is checked:
the sort dialog opens with "Header Row" selected

Click "OK" to perform the sort:
the sort dialog opens with an "OK" button

Data is now sorted in chronological order:
the table is selected and the data is sorted in chronological order

Save the document as "Activity 1-1 Complete". Close Microsoft Word 365 to complete this exercise.

Exercise: Adding images to a document

Let’s get started!

In this exercise, you will start building a portfolio for a design firm.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Note: Click on the links below to open the set of files that you can use to complete this exercise.

Exercise: Adding images to a document

Exercise: Adding images to a document image

2. First, let’s add an icon to the title page. Ensure your cursor is flashing at the top of the title page. Click Insert → Icons:

The cursor position in the document and the Icons button are highlighted.The cursor position in the document and the Icons button are highlighted.

3. The Insert Icons dialog box will open.

The Icons dialog box.The Icons dialog box.

4. Click the arrow on the right to locate and then select the Arts category.

Step 1 indicates the search right icon and step 2 indicates the Arts category.Step 1 indicates the search right icon and step 2 indicates the Arts category.

5. Scroll down through the icons and click the paintbrush icon to select it. Then, click “Insert:”

Step 1 indicates the vertical scroll bar, step 2 indicates an icon in the menu, and step 3 indicates the Insert button.Step 1 indicates the vertical scroll bar, step 2 indicates an icon in the menu, and step 3 indicates the Insert button.

6. The icon will be inserted and the Graphics Tools – Format tab will open. On this tab, click Wrap Text → In Front of Text:

The In Front of Text option is highlighted in the Wrap Text dropdown menu.The In Front of Text option is highlighted in the Wrap Text dropdown menu.

7. Click and drag the icon over to the top right corner of the page:

The icon has been moved to the right side of the document.The icon has been moved to the right side of the document.

8. Finally, let’s recolor it. Click Graphics Fill → Blue, Accent 2:

A color has been added to the icon from the Graphics Fill dropdown menu.A color has been added to the icon from the Graphics Fill dropdown menu.

9. Now, let’s add some graphic samples. Scroll to the next page and click to place your cursor on the line after the heading. Then, click Insert → Pictures → This Device:

This Device is highlighted in the Pictures dropdown menu.This Device is highlighted in the Pictures dropdown menu.

10. Browse to the Lesson 6 folder of your Exercise Files. Select the Exercise: Adding images to a document image file and click “Insert:”

Browse from the Lesson 6 folder opened, Activity 6-2 image file selected and “Insert” was clicked

11. The image will be inserted and the Picture Tools – Format tab will be displayed:

A picture has been added to the document.A picture has been added to the document.

12. Now, let’s add a screenshot. Scroll to the last page of the document and click to place your cursor after the heading:

The last page from the word document the cursor was placed after the heading

13. Open your internet browser and navigate to www.microsoft.com:

The Microsoft webpage is open in a browser window.The Microsoft webpage is open in a browser window.

14. Switch back to Microsoft Word. Click Insert → Screenshot and click the Internet Explorer image:

The Available window is highlighted in the Insert Screenshot dropdown menu.The Available window is highlighted in the Insert Screenshot dropdown menu.

15. The image will be inserted:

A screenshot of the Microsoft webpage has been added to the document.A screenshot of the Microsoft webpage has been added to the document.

16. Save your document as Activity 6-2 Complete and close Microsoft Word 365.

Exercise: Adding an image to a document

let's start!

In this exercise, you'll begin building a portfolio for a design firm.

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
NOTE: Clicking on the link below opens a set of files that you can use to complete this exercise.

Exercise: Adding an image to a document

Exercise: Adding an Image Image to a Document

First, add an icon to the title page. Make sure your cursor is blinking at the top of the title page. Click Insert → Icon:
The cursor position in the document and the icon button are highlighted. The cursor position and icon buttons in the document are highlighted.

The Insert Icon dialog opens.
icon dialog. icon dialog.

Click the arrow on the right to find and select the Art category.
Step 1 indicates the icon to the right of the search, and Step 2 indicates the art category. Step 1 indicates the icon to the right of the search, and Step 2 indicates the art category.

Scroll down to view the icons and tap the paintbrush icon to select it. Then, click "Insert":
Step 1 indicates the vertical scroll bar, Step 2 indicates the icon in the menu, and Step 3 indicates the Insert button. Step 1 indicates a vertical scroll bar, step 2 indicates an icon in a menu, and step 3 indicates an insert button.

The icon will be inserted and the Graphics Tools - Format tab will open. On this tab, click Wrap Text → Before Text:
The "Before Text" option is highlighted in the Wrap Text drop-down menu. The "Before Text" option is highlighted in the Wrap Text drop-down menu.

点击并拖动图标到页面的右上角：
图标已被移动到文档的右侧。图标已被移动到文档的右侧。

最后，让我们对其重新上色。点击图形填充 → 蓝色，强调 2:
从图形填充下拉菜单中为图标添加了颜色。从图形填充下拉菜单中为图标添加了颜色。

现在，让我们添加一些图形示例。滚动到文档的下一页，并点击以将光标放在标题后的一行上。然后，点击插入 → 图片 → 此设备:
此设备在图片下拉菜单中被突出显示。此设备在图片下拉菜单中被突出显示。

浏览到你的练习文件中的第六课文件夹。选择"Exercise: Adding images to a document image"文件，然后点击"插入"。
从第六课文件夹中选择了"Exercise: Adding images to a document image"文件，并点击了"插入"。

图片将被插入，"图片工具-格式"选项卡将显示。
一张图片已经被添加到文档中。一张图片已经被添加到文档中。

现在，让我们添加一个屏幕截图。滚动到文档的最后一页，并点击标题后面放置光标。
光标被放置在文档的最后一页标题后面。

打开你的互联网浏览器，导航到www.microsoft.com。
Microsoft网页在浏览器窗口中打开。

切换回Microsoft Word。点击"插入" → “屏幕截图”，然后点击Internet Explorer图像。
“插入屏幕截图"下拉菜单中突出显示了"可用窗口”。

Images will be inserted:
Screenshots of Microsoft webpages have been added to the document.

Save the document as "Activity 6-2 Complete" and close Microsoft Word 365.

Exercise: Adjusting image appearance

Let’s get started!

In this exercise, you will try some different image manipulation techniques on your portfolio.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Adjusting image appearance

2. Click the image on the first page of the document to select it:

The Word document open with image selected
(Adjust your zoom level if necessary.)

3. Click the Picture Tools – Format tab. Choose any style you like from the Picture Styles gallery by clicking its thumbnail:

Pictures tools selected, format table was clicked, picture styles options opened, first style was chosen

4. Scroll to the second page of the document. Click the second logo:

The second page of the Word document was open, second logo was clicked

5. Let’s change the color of this logo so it matches the document. Click Picture Tools – Format → Color → Turquoise, Accent color 1 Light:

Picture tools was clicked, Format, Color, Turquoise was selected, Accent color 1 light was chosen

6. Now, hold the Ctrl key and click all three logos to select them:

The Word document open with all three logos selected

7. Click Picture Tools – Format → Picture Effects → Shadow → Shadow Options:

Picture Tools selected, Format, Picture Effects and Shadow was selected, a pane of the Shadow option was opened

8. The Format Picture task pane will open to the Effects category, with the Shadow category expanded. Click the Presets button and choose “Perspective Lower Left:”

A format Picture task pane was opened from the Effects category, “Perspective Lower Left” option was chosen

9. Increase the Distance to 6 pt:

Format Picture pane open, the Distance field typed 6 pt

10. Review the changes to the logos:

The Word document open, the changes was applied in the three logos

11. Close the Format Picture task pane:

Format Picture window open with the close option on the top right side

12. Save your document as Activity 3-2 Complete and close Microsoft Word 365.

Exercise: Adjusting the Appearance of a Picture

Let's start!

In this exercise, you'll try out a few different image manipulation techniques across your portfolio.

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
Exercise: Adjusting the Appearance of a Picture

Click on the picture on the first page of the document to select it:
The Microsoft Word document opens with the picture selected
(adjust the zoom level if necessary.)

Click on Picture Tools - Format tab. Choose any style you like from the gallery of picture styles by clicking on its thumbnail: the
picture tool is selected, the format tab is clicked, the picture styles options open, the first style is selected.

Scroll to the second page of the document. Click on the second logo:
The second page of the Microsoft Word document is opened and the second logo is clicked.

让我们将这个徽标的颜色更改为与文档匹配。点击图片工具-格式→颜色→青绿色，强调色 1 浅色：
点击了图片工具，格式，颜色，选择了青绿色，强调色 1 浅色。

现在，按住Ctrl键，点击所有三个徽标以选中它们：
Microsoft Word文档中所有三个徽标都被选中。

点击图片工具-格式→图片效果→阴影→阴影选项：
选择了图片工具，格式，图片效果和阴影，打开了阴影选项的面板。

格式图片任务窗格将打开到效果类别，其中阴影类别展开。点击预设按钮，选择“透视左下:”
从效果类别打开了格式图片任务窗格，选择了“透视左下”选项。

将距离增加到6磅：
格式图片窗格打开，距离字段输入6磅。

检查徽标的更改：
Microsoft Word文档打开，三个徽标的更改已应用。

关闭格式图片任务窗格：
格式图片窗口打开，右上角有关闭选项。

将您的文档保存为“Activity 3-2 Complete”，然后关闭Microsoft Word 365。

Exercise: Creating text boxes

Let’s get started!

In this exercise, you will add two text boxes to an annual report.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Creating text boxes

2. Scroll to the second page of the document. Click to place your cursor anywhere in that page. Then, click Insert → Text Box → Integral Sidebar:

Word document open, Insert option, Text Box and Integral Sidebar were clicked
(The current theme is Integral, so this will help us keep our design consistent.)

3. The sidebar will be added and the Drawing Tools – Format tab will open:

Word document open, the Side Bar opened

4. Let’s leave the placeholder text in the sidebar for now, and add a second text box. Scroll to the fourth page and click below the text to place your cursor there:

Word document open, cursor placed at the end or the text

5. Click Insert → Text Box → Draw Text Box:

Insert table was selected, Text box was clicked and Draw Text Box was chosen.

6. Click and drag to draw a text box the width of the text, approximately the height shown below:

Word document open with a text box was inserted under the text for “Heading 3”

7. Click inside the text box and type the information shown below:

Word document open with the text information added inside the box
(If necessary, use the round handles on the text box to resize it.)

8. Select the first line in the text box. Click the Drawing Tools – Format tab and apply any WordArt style you like to it:

Word document open, Drawing Tools was selected, Format tab was clicked and WordArt style was chosen
9. For now, save your document as Activity 4-1 Complete and close Microsoft Word 365.

Exercise: Create a text box

let's start!

In this exercise, you will add two text boxes to an annual report.

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
Practice document for creating text boxes

Scroll to the second page of the document. Click the left mouse button anywhere on the page, then click the Insert tab, and then click the "Integral Sidebar" option under the "Text Box" button:
Insert an Integral Sidebar text box in Microsoft Word

(The current theme is Integral, which keeps the design consistent.)

A sidebar will be added and the Drawing Tools - Formatting tab will open:
Open Sidebar Text Box in Microsoft Word

Let's keep the placeholder text in the sidebar for now, and then we'll add a second text box. Scroll to the fourth page of the document and click the left mouse button below the text to place the cursor:
Place Cursor Below Text in Microsoft Word

Click the Insert tab, and then click the "Draw Text Box" option under the "Text Box" button:
Draw a Text Box in Microsoft Word

Click and drag the mouse to draw a text box so that it is as wide as the text and about as tall as shown here:
Drawing Text Boxes in Microsoft Word

Click inside the text box and enter the information shown below:
Enter information in the text box in Microsoft Word

(Use the circular handles around the text box to resize it if necessary.)

Select the first line of text in the text box. Click on the "Drawing Tools - Format" tab and apply any WordArt style you like:
Applying WordArt Styles in Microsoft Word

Now, save the document as "Activity 4-1 Complete" and close Microsoft Word 365.

Exercise: Applying a page border and color

Let’s get started!

In this exercise, you will add page formatting to a document.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Applying a page border and color

2. First, let’s add a border to the title page. Ensure that your cursor is on that page and then click Design → Page Borders:

Design tab with Page Borders option selected

3. Choose a 3-D border style:

Borders and Shading dialog box open with 3-D border style chosen

4. Scroll down in the Style list and choose a double solid line:

Borders and Shading dialog box open, double solid line chosen from the Style section

5. The Color and Width settings look great, so we will leave those settings at their default options. Click the “Apply to” drop-down menu and choose “This section – first page only:”

Borders and Shading dialog box open, “This section - First page only” selected from Apply to section

6. Click “OK” to create your border:

Borders and Shading dialog box open, with “OK” button clicked

7. The border will now be applied to the first page of the document:

Design tab with Title option selected

8. Now let’s change the page color. Click Design → Page Color → Blue-Gray, Text 2, Lighter 80%:

Design tab with page color option selected

9. Scroll through the document to view the effects of this formatting change:

The Word document open, with the changes applied to the text

10. Save your document as Activity 7-1 Complete and close Microsoft Word 365.

Exercise: Applying page borders and colors

let's start!

In this exercise, you will add page formatting to your document.

Click the link below to open the Microsoft Word practice document that you can use to complete this exercise.
Exercise: Applying page borders and colors

First, let's add a border to the title page. Make sure your cursor is on the page, then click on the "Design" tab, then click on "Page Borders": the "
Design" tab opens with the "Page Borders" option selected

Choose a 3D border style:
Open the "Border and Shading" dialog box, choose a 3D border style

Scroll down in the list of styles and choose a double solid line style:
The Borders and Shading dialog that opens, with the double solid line style selected from the Style area

the color and width settings look fine, so we'll keep those the default option for . Click the "Apply to" drop-down menu and select "This section – first page only": the
"Borders and Shading" dialog box that opens, select "This section - First page only" from the "Apply to" area

Click "OK" to create your border:
The "Borders and Shading" dialog opens, with the "OK" button clicked

The border will now be applied to the first page of the document:
Design tab opened, Heading option selected

Now let's change the page color. Click the "Design" tab, then click "Page Color", select "Blue Gray, Text 2, 80% lighter": the
"Design" tab opens, and the page color option is selected

Scroll through the document to see the effect of this formatting change:
Word document open with text changes applied

Save your document as "Activity 7-1 Complete" and close Microsoft Word 365.

Exercise: Inserting footnotes and endnotes

Let’s get started!

In this exercise, you will view, add, and modify footnotes. Note that when we refer to a page number, we are referring to the physical location of the page, not the formatted number that appears on the page.

1. Click on the link below to open the Microsoft Word exercise document you can use to complete this exercise.

Exercise: Inserting Footnotes and Endnotes

2. Go to the third page of the document. Notice that there is a number by the Solar System heading:

Heading “Solar System” with Foot Note symbol inserted

3. Move your mouse over this number to see the note attached to it:

The Word document open, cursor is placed on the top of a number, a note appears attached

4. Now let us add a few sources to the document. Go to page seven of the document. Click to place your cursor at the end of the first paragraph on this page. Click References → Insert Footnote:

References tab open with option “Insert Footnote” selected

5. The number will be added and you will be taken to the footnote section. Type “Definition from Oxford Dictionary, 2020” without the quotation marks:

Word document with Footnote highlighted
Notice how this endnote is numbered “2” since it is the second one in the document.

6. Let us modify the format of the footnotes in this document. Click the Footnotes and Endnotes option button in the Footnotes group of the References tab:

Cursor is placed at Footnotes and Endnotes option in the button at the footnotes tab

7. The Footnote and Endnote dialog box will open. Click the “Number format” menu and choose uppercase Roman numerals:

Footnote and Endnote dialog box open, “Number format” menu chosen, Roman numerals chosen

8. Click the “Apply changes to” menu and click “Whole document:”

Footnote and Endnote dialog window open, “Whole document” option selected in “Apply changes to” field

9. Click Apply:

Footnote and Endnote dialog window open, Apply button clicked

10. The Footnote and Endnote dialog box will close. You will see the formatting of the second footnote change:

Footnote open with the new format applied

11. Let us make sure that the changes were applied to the first footnote, too. On the References tab, click the Next Footnote drop-down arrow and click Previous Footnote:

References tab with Previous Footnote option selected

12. You will see that the first footnote has been updated too:

First footnote open with the new format applied
(You may need to move the cursor to see the numbering.)

13. Save your document as Activity 2-5 Complete. Close Microsoft 365 Word to complete this activity.

练习：插入脚注和尾注

让我们开始吧！

在本练习中，您将查看、添加和修改脚注。请注意，当我们提到页码时，我们指的是页面的物理位置，而不是页面上出现的格式化数字。

1.单击下面的链接打开Microsoft Word练习文档，您可以使用该文档来完成此练习。

练习：插入脚注和尾注

2.转到文档的第三页。请注意，太阳系标题旁边有一个数字：

标题“太阳系”，插入脚注符号

3.将鼠标移到此数字上，即可查看其所附的注释：

Word文档打开，光标放在一个数字的顶部，并显示一个注释

4.现在让我们为文档添加一些来源。转到文档的第七页。单击可将光标放置在此页面上第一段的末尾。单击“参考”→ 插入脚注：

打开“参考”选项卡，选择“插入脚注”选项

5.数字将被添加，您将被带到脚注部分。键入“牛津词典定义，2020”，不带引号：

突出显示脚注的Word文档

注意这个尾注是如何编号为“2”的，因为它是文档中的第二个尾注。

6.让我们修改一下本文件脚注的格式。单击“引用”选项卡的“脚注”组中的“脚注和尾注”选项按钮：

光标位于脚注选项卡按钮中的脚注和尾注选项处

7.“脚注和尾注”对话框将打开。单击“数字格式”菜单，然后选择大写罗马数字：

打开脚注和尾注对话框，选择“数字格式”菜单，选择罗马数字

8.单击“将更改应用到”菜单，然后单击“整个文档：”

打开脚注和尾注对话框窗口，在“将更改应用到”字段中选择“整个文档”选项

9. Click Apply:

The Footnotes and Endnotes dialog window opens, click the Apply button

10. The Footnotes and Endnotes dialog will close. You'll see the formatting change for the second footnote:

Footnotes open with new formatting applied

11. Let's make sure that these modifications also apply to the first footnote. On the References tab, click the Next Footnote drop-down arrow, and then click Previous Footnote:

"References" tab with "Previous footnote" option checked

12. You will see that the first footnote has also been updated:

Open the first footnote and apply the new formatting

(You may need to move the cursor to see the number.)

13. Save your document as "Activities 2-5 Complete". Close Microsoft 365 Word to complete this activity.

EXCEL

Working with data

Let’s get started!

In this activity, you will use AutoFill and Flash Fill to complete the financial data workbook.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Working with data

2. First, let’s use AutoFill to complete the formulas for the two profit columns. First, select cell G2 and place your cursor over the green AutoFill handle in the bottom right corner of the cell:

Excel workbook open Cell G2 selected, cursor placed over the green AutoFill handle in the bottom right corner of the cell

3. Click and drag it down to cell G20. This will copy the formula from G2 to all the blank cells, adjusting the cell references in the formula for each row:

Excel workbook open, the Autofill was dragged it down to cell G20

4. Observe the results:

Excel workbook open, the formula from G20 was copy to all the blank cell

5. To extend the formula in column I, rather than clicking and dragging the AutoFill handle, simply double-click it. Note that Excel identifies the data pattern and copies the formulas to the end of the data in row 20:

Excel workbook open, Autofill selected in column “I”, the formulas was copy until the end of the data in row 20

6. Now, use Flash Fill to separate the City and State data from column A into columns B and C. Click in cell B2 and type the City name from cell A2, “Warner”, then click in cell C2 and type the State abbreviation “NH”:

Excel workbook open, Cell B2 clicked and typed “Warner”, C2 clicked and typed “NH”

7. Now select cell B3, then click Data → Flash Fill:

Excel workbook open, Cell B3 selected, Data clicked and then Flash Fill option

8. Cells B2 through B20 now contain only the city name from column A. Now click cell C3 and click Data → Flash Fill to repeat the process for the State abbreviations:

Excel workbook open, Cells B2 to B20 contains the cities name from column A, C3 cell clicked, Data selected and Flash Fill

9. Observe the results:

Excel workbook open, the changes were applied in the document

10. You can now discard the data in column A by right-clicking on the column header and selecting Delete from the menu:

Excel workbook open, data in column A selected, right-click in column header, small tool box opens, delete option clicked

11. The data in column A is removed and the remaining data shifts one column to the left. Note that the cell references in your formulas have changed to the new column letters automatically:

Excel workbook open, the data from column is removed, the cell refences from the formulas have changed to the new column

12. Finally, we need to copy the Scorecard data to its own sheet. Select cells J1 through to L4 by clicking and dragging:

Excel workbook document open, Cells J1 through to L4

13. Click Home → Copy:

Excel workbook open, Home tab selected, copy option selected

14. Click the Financial Scorecard worksheet tab:

Excel workbook open, Financial Scorecard worksheet tab selected

15. Ensure your cursor is in cell A1. Click the Home tab in the ribbon, click on the drop-down arrow of the Paste command, then click the Paste Values icon from the menu:

Excel workbook open, cursor placed in Cell A1, Home tab clicked, drop-down arrow clicked from Paste, Paste Values clicked

16. The data will be pasted:

Excel workbook open, data pasted
If you select one of the cells in Column C and click in the formula bar, you will notice that the formulas have been replaced by static values. This is because we selected the Values option to prevent the formulas from breaking during the copy process.

17. Save your workbook as Activity 2-3 Complete. Close Microsoft 365 Excel to complete this activity.

数据工作

让我们开始吧！

在这个活动中，您将使用自动填充和闪电填充来完成财务数据工作簿。

点击下面的链接打开 Microsoft Excel 练习文档，您可以使用该文档来完成此练习。
练习：处理数据

首先，让我们使用自动填充来完成两个利润列的公式。首先选中单元格 G2，将光标放在单元格右下角的绿色自动填充手柄上：
Excel 工作簿打开，选中单元格 G2，将光标放在单元格右下角的绿色自动填充手柄上。

点击并拖动手柄，将其拖动到单元格 G20。这将把公式从 G2 复制到所有空白单元格，并为每一行调整单元格引用：
Excel 工作簿打开，自动填充手柄被拖动到单元格 G20。

观察结果：
Excel 工作簿打开，公式从 G20 复制到所有空白单元格。

要扩展列 I 中的公式，而不是点击并拖动自动填充手柄，只需双击它。注意，Excel 会识别数据模式并将公式复制到数据的末尾，即第 20 行：
Excel 工作簿打开，在列 “I” 中选择自动填充，公式被复制到数据的末尾。

现在，使用闪电填充将列 A 中的城市和州数据分开到 B 列和 C 列。点击单元格 B2 并在其中输入来自单元格 A2 的城市名称 “Warner”，然后点击单元格 C2 并输入州的缩写 “NH”：
Excel 工作簿打开，点击单元格 B2 并输入 “Warner”，点击单元格 C2 并输入 “NH”。

现在选中单元格 B3，然后点击 数据→闪电填充：
Excel 工作簿打开，选中单元格 B3，点击数据，然后选择闪电填充选项。

现在，单元格 B2 到 B20 中只包含列 A 中的城市名称。现在点击单元格 C3，然后点击 数据→闪电填充，以重复这个过程，将州的缩写应用到相应的单元格中：
Excel 工作簿打开，单元格 B2 到 B20 包含了列 A 中的城市名称，点击单元格 C3，选择数据，然后点击闪电填充。

Observation:
The Excel workbook opens and the changes in the document are applied.

You can now discard the data in column A by right-clicking on the column header and selecting Delete from the menu: With the
Excel workbook open, select the data in column A, right-click on the column header, a small toolbar pops up, select delete option

The data in column A will be deleted, and the remaining data will be shifted one column to the left. Note that the cell references in the formula are automatically changed to the new column letters: The
Excel workbook opens, the data in column A is deleted, and the cell references in the formula are changed to the new column

Finally, we need to copy the scorecard data into its own worksheet. Select cells J1 to L4 by clicking and dragging:
The Excel workbook document opens, select cells J1 to L4 by clicking and dragging

Click Home → Copy:
Excel workbook opens, select Home tab, select Copy option

Click on the Financial Scorecard worksheet tab:
The Excel workbook opens, select the Financial Scorecard worksheet tab

Make sure the cursor is in cell A1. Click the Home tab, click the drop-down arrow for the Clipboard command, and click the Paste Values ​​icon from the menu: The
Excel workbook opens, place the cursor in cell A1, click the Home tab, click the drop-down arrow for the Clipboard command, Click the Paste Values ​​icon from the menu

The data will be pasted:
The Excel workbook opens with the data pasted
If you select a cell in column C and click in the formula bar, you will notice that the formula has been replaced by a static value. This is because we selected the "value" option to prevent breaking the formula during copying.

Save your workbook as "Activity 2-3 Complete". Close Microsoft 365 Excel to complete this activity.

Formatting text

Let’s get started!

In this activity, you will format header rows and a title in your worksheet.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Formatting text

2. First, let’s format the header row of the Financial Data sheet. Select Row 1:

Excel workbook open, Row 1 was selected

3. Click the Increase Font Size button twice:

Excel workbook open, Increase Font Size option clicked twice

4. The value in the Size menu should now be 14:

Excel workbook open, the size of the font changed to 14

5. Apply the Bold effect:

Excel workbook open, Bold option selected

6. Click the drop-down arrow next to the Font Color command:

Excel workbook open, Font color drop-down arrow clicked

7. Click the Blue swatch in the Standard Colors palette:

Excel workbook open, Standard Colors palette open, Blue Swatch color chosen

8. Because of the font changes, the data no longer fits in the cells. Press Ctrl + A to select the entire worksheet. Click Home → Format → AutoFit Column Width:

Excel workbook open, entire workbook was selected, Home tab selected, Format and AutoFit Column Width were clicked

9. Now, let’s copy the header row formatting to the second sheet. Click any cell in Row 1 to select it and click Home → Format Painter:

Excel workbook open, random cell in Row 1 selected, Home tab selected, Format Painter clicked

10. Click the Financial Scorecard worksheet tab:

Excel workbook open, Financial Scorecard worksheet tab selected

11. Click cell A1:

Excel workbook open, Cell A1 selected
The formatting will be applied; notice that the Merge & Center formatting option has been removed as part of this process. We will fix this in a later activity.

12. Save your workbook as Activity 3-1 Complete. Close Microsoft 365 Excel to complete this activity.

formatted text

let's start!

In this activity, you will format the header row and headings in the worksheet.

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Formatting Text

First, let's format the header row of the Financial Data worksheet. Select first row:
The Excel workbook is opened with the first row selected.

Click the "Increase Font Size" button twice:
The Excel workbook is open, and the "Increase Font Size" option is clicked twice.

The value in the Size menu should now be 14:
The Excel workbook is opened and the font size has been changed to 14.

To apply the "Bold" effect:
The Excel workbook is open with the "Bold" option selected.

Click the drop-down arrow next to the "Font Color" command: With
the Excel workbook open, click the "Font Color" drop-down arrow.

In the Standard Colors palette, click on the blue swatch:
The Excel workbook is open, the Standard Colors palette is open, and the blue swatch color is selected.

Due to the font change, the data no longer fits in the cell. Press Ctrl+A to select the entire worksheet. Click "Home" → "Format" → "Automatically adjust column width": The
Excel workbook is opened, the entire worksheet is selected, the "Home" tab is selected, "Format" and "Automatically adjust column width" are clicked.

Now, let's copy the formatting of the header row to the second worksheet. Click any cell in the first row to select it, and then click "Home" → "Format Painter": The
Excel workbook is opened, select any cell in the first row, the "Home" tab is selected, click the " Format Painter".

Click on the "Financial Performance Scorecard" worksheet tab:
The Excel workbook is opened and the "Financial Performance Scorecard" worksheet tab is clicked.

Click on cell A1:
The Excel workbook is opened with cell A1 selected. The formatting will be applied; note that the Merge and Center formatting option has been removed during this process. We'll fix that in a future event.

Save the workbook as "Activity 3-1 Complete". Close Microsoft 365 Excel to complete this activity.

Exercise: Formatting cells

Let’s get started!

In this activity, you will improve the appearance and readability of your sales report using borders, fills, and number formatting.

1. Click on the link below to open the Microsoft Excelexercise document you can use to complete this exercise.

Exercise: Formatting cells

2. First, let’s apply the proper formatting to our data. The Financial Scorecard worksheet should be open. (If not, click its tab to switch to it.) Select the three cells containing numbers in Column B:

Excel workbook open, the Three cells containing numbers in Column B selected

3. Click the dollar icon in the Number group of the Home tab and click $ English (United States):

Excel workbook open, dollar icon was clicked, a small pane with options open, $ English (United States) selected

4. The formatting will be applied. However, we do not need the cents information, so click Decrease Decimal twice:

Excel workbook open, Decrease Decimal option clicked twice

5. This will remove the decimals from the numbers, but notice that the full value is still available in the formula bar:

Excel workbook open, the decimals was removed from the document, the value appears in the formula bar

6. Now, switch to the Financial Data worksheet:

Excel workbook open, Worksheet switched to the Financial Data

7. Select cells D2 through H20:

Excel workbook open, Cells D3 until H20 selected

8. Click the dollar icon in the Number group of the Home tab and click $ English (United States):

Excel workbook open, Home tab open, dollar icon clicked, small pane open, $ English (United States) option selected

9. Click the Decrease Decimal button twice to remove the cents values:

Excel workbook open, Decrease Decimal button clicked twice, the cents values removed

10. Review the results:

Excel workbook open, the changes applied to the document

11. Finally, let’s make the header row stand out a bit more. Select cells A1 to H1:

Excel workbook open, Cells A1 to H1 selected

12. Click the Borders drop-down arrow and click Thick Bottom Border:

Excel workbook open, Borders drop- down arrow clicked, Thick Bottom Border selected

13. The border will be added. Now, click the Fill drop-down arrow and choose the color shown here:

Excel workbook open, the border was added, Fill drop-down arrow clicked, color pane open, a color was chosen

14. Click any cell to de-select the header row. Review your formatting changes:

Excel workbook open, changes applied in the document

15. Save your workbook as Activity 3-2 Complete. Close Microsoft 365 Excel to complete this activity.

Exercise: Formatting Cells

let's start!

In this exercise, you will use borders, fills, and number formatting to improve the appearance and readability of a sales report.

Click the link below to open a Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Formatting Cells

First, let's apply appropriate formatting to the data. The Financial Scorecard worksheet should open. (If not, click its tab to switch to it.) Select the three cells in column B that contain numbers: With the
Excel workbook open, select the three cells in column B that contain numbers

Click the dollar icon in the Numbers group on the Home tab, then click $ English (United States): The
Excel workbook opens, click the dollar icon, a small pane opens with options, select $ English (United States )

The formatting will be applied. However, we don't need the cents information, so click Decrease Decimal twice:
The Excel workbook opens, click Decrease Decimal twice

This will remove the decimal point from the number, but note that the full value is still visible in the formula bar: The
Excel workbook opens, the decimal place is removed from the document, and the value is displayed in the formula bar

Now, switch to the Financial Data worksheet:
With the Excel workbook open, switch to the Financial Data worksheet

Select cells D2 to H20:
Excel workbook opens, select cells D2 to H20

Click the dollar icon in the Numbers group in the Home tab, then click $ English (United States): The
Excel workbook opens, the Home tab opens, click the dollar icon in the Numbers group, a small pane opens, select $ English (United States)

Click the Decrease Decimal button twice to remove the cent value:
Excel workbook opens, click the Decrease Decimal button twice to remove the cent value

View Results:
Excel workbook opens with changes applied to document

Finally, let's make the header row stand out a bit more. Select cells A1 to H1:
Excel workbook opens, select cells A1 to H1

Click the Border drop-down arrow, then click Thick Bottom Border:
The Excel workbook opens, click the Border drop-down arrow, and click Thick Bottom Border

A border will be added. Now, click the Fill drop-down arrow and choose the color shown here:
Excel workbook open, border added, click the Fill drop-down arrow, choose a color

Click any cell to deselect the header row. Check for your formatting changes:
The Excel workbook opens with the formatting changes in the document taking effect.

Save your workbook as "Activity 3-2 Complete". Close Microsoft 365 Excel to complete this activity.

Exercise: Searching for and replacing data

Let’s get started!

You have been asked to make some changes to the Sales Report. Rather than manually changing every cell you decide to use the Find and Replace tool.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Searching for and replacing data

2. First, you need to replace all of the forward slashes separating the countries and regions with a hyphen. If you have any area of the spreadsheet highlighted, click outside the highlight to cancel it. Click Home → Find & Select → Replace:

Excel workbook open, Home tab selected, Find & select clicked, a small pane open, Replace option selected

3. Type the forward-slash character (“/”) in the “Find what” field, type space, hyphen, space (“ – “), in the “Replace with” field, then click Replace All:

Find and Replace box open, Find What field typed slash character, Replace With field typed Space hyphen, Replace All selected

4. An information dialog box will appear indicating that the operation is complete, and 20 replacements were made. Click OK:

Information dialog box open, indicating that the operation is complete, “OK” button selected

5. Now click on the Email Addresses tab:

Excel workbook open, Email Addresses tab selected

6. Notice that the forward slashes on this sheet have not been replaced. Click on the Sales Data tab to return to that sheet:

Email Addresses tab open, the replacement was applied in this document. Sales Data tab selected

7. Now Click the Options button in the Find and Replace dialog box, select Workbook from the Within drop-down menu, then click Replace All:

Find and Replace dialog window open, Options button clicked, Workbook chosen from Within drop down menu, Replace all clicked

8. Note that the Information dialog box now reports that another 20 replacements have been made, this time on the Email Addresses sheet:

Email Address tab open, information dialog box open indicating how many replacements was made

9. The next task is to remove any values of zero from the quarterly sales numbers. Switch back to the Sales Data worksheet and replace the contents of the Find what field with a zero (“0”). Next, select the contents of the Replace with field and press Delete. Finally, click Replace All:

Sales Data tab open, Find and Replace window open, Find what field typed “0”, Replace with field deleted, Replace All clicked

10. Once you have clicked OK to acknowledge the 40 replacements, note that the cells with a value of zero been replaced, and any zeros in the quarterly sales values have also been removed:

Sales data workbook open, the changes were applied

11. Click the Undo drop-down arrow on the Quick Access toolbar and select the most recent replace action to restore the correct data:

Excel workbook open, at the Quick Access toolbar the Undo drop-down arrow clicked, the most recent replace action selected

12. Now click to select the Match entire cell contents checkbox and, once again, click Replace All:

Find and Replace dialog box open, Match entire cell contents checkbox selected, Replace All option selected

13. Now only the six cells that have a zero as the entire cell contents have been replaced:

Excel workbook open, the changes were applied in the document

14. Click Close to close the Find and Replace dialog box, then save your workbook as Activity 3-4 Complete. Close Microsoft 365 Excel to complete this activity.

Exercise: Search and Replace Data

let's start!

You have been asked to make some changes to a sales report. Instead of manually changing each cell, you decide to use the Find and Replace tool.

Click the link below to open the practice document in Microsoft Excel, which you can use to complete the exercises.
Exercise: Search and Replace Data

首先，你需要将所有国家和地区之间的斜杠替换为连字符。如果你已经在电子表格中选择了任何区域，请点击区域外面取消选择。点击首页→查找和选择→替换：
Excel工作簿已打开，选择了首页选项卡，点击了查找和选择，打开了一个小窗格，选择了替换选项

在“查找内容”字段中键入斜杠字符 (“/”)，在“替换为”字段中键入空格、连字符、空格（" - “），然后点击"全部替换”：
查找和替换对话框已打开，查找内容字段输入斜杠字符，替换为字段输入空格连字符，选择全部替换

一个信息对话框将出现，指示操作已完成，并且进行了20次替换。点击"确定"：
信息对话框打开，指示操作已完成，选择"确定"按钮

现在点击"电子邮件地址"选项卡：
Excel工作簿已打开，"电子邮件地址"选项卡被选中

注意到这个工作表上的斜杠没有被替换。点击"销售数据"选项卡返回到那个工作表：
"电子邮件地址"选项卡已打开，替换未应用在这个文档中，"销售数据"选项卡被选中

现在点击查找和替换对话框中的"选项"按钮，从"在"下拉菜单中选择"整个工作簿"，然后点击"全部替换"：
查找和替换对话框已打开，点击了选项按钮，选择了整个工作簿，点击了全部替换

注意到信息对话框现在报告又进行了20次替换，这次是在"电子邮件地址"工作表上：
"电子邮件地址"选项卡已打开，信息对话框打开，指示进行了多少次替换

下一个任务是从季度销售数字中删除所有的零值。切换回到"销售数据"工作表，将"查找内容"字段的内容替换为零 (“0”)。接下来，选中"替换为"字段的内容，按下删除键。最后，点击"全部替换"：

一旦点击“确定”按钮确认40个替换操作，注意到具有零值的单元格已被替换，并且季度销售数据中的任何零值也已被删除：
打开销售数据工作簿，更改已应用

点击快速访问工具栏上的撤消下拉箭头，并选择最近的替换操作以恢复正确的数据：
打开Excel工作簿，点击快速访问工具栏上的撤消下拉箭头，选择最近的替换操作

现在点击以选择“匹配整个单元格内容”复选框，然后再次点击“全部替换”：
打开查找和替换对话框，选择“匹配整个单元格内容”复选框，点击“全部替换”选项

现在只有包含零值的六个单元格被替换：
Excel工作簿中，只有六个包含零值的单元格被替换

点击“关闭”以关闭查找和替换对话框，然后将工作簿保存为“Activity 3-4 Complete”。关闭Microsoft 365 Excel以完成本次活动。

Refining the page layout and applying print options

Let’s get started!

You need to print a worksheet that shows sales information, but you would like to print it on four pages. Additionally, a page break must appear between the years and the regions. All pages also need title information for each row and column.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Refining the Page Layout and Applying Print Options

2. Insert a manual page break by first selecting cell H1 and then clicking Page Layout → Breaks → Insert Page Break:

Excel workbook open, Cell H1 selected, Page Layout tab selected, Breaks clicked, Insert Page Break option selected.

3. Insert another manual page break by selecting cell H27 and then clicking Page Layout → Breaks → Insert Page Break:

Excel workbook open, Cell H27 selected, Page Layout tab selected, Breaks clicked, Insert Page Break option chosen

4. Next, use your cursor to select the D6:K50 range:

Excel workbook open, the Cells D6 to K50 selected

5. Click Page Layout → Print Area → Set Print Area:

Excel workbook open, the Cells are selected, Page Layout tab selected, Print Area selected, Set Print area option chosen

6. Next, with the previously selected cell range still selected, click Page Layout → Print Titles:

Page Layout selected, Print Titles option selected

7. The Page Setup dialog box will now be open to the Sheet tab. Click the cell selector button on the far right of the Rows to repeat at top text box:

Page Setup dialog window open, Cell selector button clicked on the far right of the Rows to repeat at top text box

8. Your worksheet will now be shown. Click and drag to select rows 1 through 5:

Excel workbook open, the rows 1 through 5 was selected

9. In the cell selector dialog box, click the cell selector button to return to the Page Setup dialog box, or press Enter:

Page Setup dialog box open, Cell selector button clicked

10. Back at the Page Setup dialog box, click inside the Columns to repeat at left text box and type “$A:$C”:

Page Setup dialog box open, Columns to repeat at left box text selected, typed “$A:$C”

11. Click OK to apply the new settings:

Page Setup dialog open, “OK” button clicked

12. Click File → Print:

File option selected, Print option selected

13. Examine the preview portion of this screen. You will see that the current worksheet has been divided into four pages. Each page has both column and row titles:

Print dialog window open, workbook appears in the preview area with the changes applied

14. Save your workbook as Activity 4-2 Complete. Close Microsoft 365 Excel to complete this activity.

Refine page layout and apply printing options

let's start!

You need to print a worksheet showing sales information, but you want it to be printed on four pages. Also, a page break needs to be displayed between the year and region. All pages also need header information for each row and column.

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Refine the page layout and apply printing options

Insert a manual page break by first selecting cell H1, then clicking Page Layout → Breaks → Insert Page Break: Open the Excel workbook, select cell H1, select Page Layout
( Page Layout tab, click Breaks, and select the Insert Page Break option.

Insert another manual page break by selecting cell H27, then click Page Layout → Breaks → Insert Page Break: The Excel workbook opens, select cell H27, and select Page
Layout (Page Layout) tab, click Breaks (Breaks), select Insert Page Break (Insert Page Break) option.

Next, use the mouse cursor to select the range D6:K50:
The Excel workbook opens with cells D6 to K50 selected.

Click Page Layout → Print Area → Set Print Area: The
Excel workbook opens, selects the cell range, selects the Page Layout tab, selects the Print Area Area), select the Set Print Area option.

Next, keep the previously selected cell range selected, and click Page Layout → Print Titles:
Page Layout is selected, and the Print Titles option is selected.

The Page Setup dialog box will now open to the Sheet tab. Click the cell selector button to the right of the row repeated at top:
The Page Setup dialog opens, click the cell selector button for the row repeated at top.

Your worksheet will now be displayed. Click and drag to select rows from row 1 to row 5: The
Excel workbook opens with rows 1 to 5 selected.

在单元格选择器对话框中，点击单元格选择器按钮以返回页面设置对话框，或者按Enter键：
页面设置对话框打开，点击单元格选择器按钮。

在“页面设置”对话框中，点击“左侧重复的列”文本框，并输入“$A:$C”：
页面设置对话框打开，选择“左侧重复的列”文本框，输入“$A:$C”

点击“确定”以应用新的设置：
页面设置对话框打开，点击“确定”按钮

点击“文件” → “打印”：
选择“文件”选项，点击“打印”选项

检查屏幕上的打印预览部分。您会看到当前的工作表被分成了四页，每页都包含列和行的标题：
打印对话框打开，工作簿在预览区显示了应用的更改

将您的工作簿保存为“Activity 4-2 Complete”。关闭Microsoft 365 Excel以完成本活动。

Exercise: Using formulas and functions

Let’s get started!

In this activity, you will start working on a rough draft of a sales report.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Using formulas and functions

2. First, we need to set up formulas to calculate the operating profit. Click cell F2:

Excel workbook open, Cell F2 selected

3. Type an equal sign (=), then, click cell D2:

Excel workbook open, equal sign typed in the Cell F2 field, D2 selected and added in the Cell F2

4. Type a minus sign (-) and click cell E2:

Excel workbook open, minus sign typed in the Cell F2, Cell E2 selected and added in the Cell F2

5. Press Enter to complete the formula:

Excel workbook open, the result appears in the Cell F2

6. We will complete the rest of the column in the next activity. For now, click cell H2 and repeat Steps 2 through 5 to create a formula that subtracts depreciation from the operating profit, to calculate the net profit:

Excel workbook open, Cell H2 selected, Cell F2 and G2 added in the Cell H2

7. Now, let’s work on our scorecard. Click cell L2, where we want to calculate the average revenue:

Excel workbook open, Cell L2 selected

8. Click the AutoSum arrow on the Home tab and click Average:

\workbook open, Home tab selected, AutoSum command selected, a small pane open, Average option selected

9. By default, Excel will select the values in the first part of the row, but this is not what we want. Click and drag to select cells D2 to D20 instead:

Excel workbook open, Cells D2 to D20 selected

10. Press Enter to complete the formula and calculate the results:

Excel workbook selected, the formula was calculated and appears in L2

11. Cell L3 should now be selected. This is where we want to display the highest revenue. Let’s use a different method to create this formula. To begin, click Formulas → Insert Function:

Excel workbook open, L3 selected, Formulas tab open, Insert Formula option selected

12. Ensure that the Most Recently Used category is selected. Then, click the MAX function from the list. Click OK to insert it. If you do not see the MAX function in the Most Recently Used category, change to the Maths category and select it from there.

Insert Function dialog window open, Most Recently Used category selected, Max function chosen and “OK” button clicked

13. Now, click and drag to select cells D2 to D20:

Excel workbook open, Cells D2 to D20 selected

14. Click OK to complete the formula and calculate the results:

Function Arguments dialog window open, “OK” button selected

15. Now, use either the AutoSum command or the Insert Function command to calculate the lowest value in the Expenses column with the MIN function:

Excel workbook open, Cell L4 selected with the MIN function

16. Let’s double-check the first two values we calculated. Select cells D2 to D20:

Excel workbook open, Cell D2 to D20 selected

17. Look at the average calculated in the status bar, and compare it to the average calculated using the function:

Excel workbook open, average was calculated in the status bar

18. However, the MAX function is not shown here. Right-click anywhere on the Status bar, then click to select Maximum in the Customize Status Bar dialog box:

Excel workbook open, right clicked in the status bar, Customize Status Bar dialog open, Maximum option selected

19. Click anywhere in the Excel window outside of the Customize Status Bar dialog box. The dialog box will close, and you will now see the Max value in the status bar, which should match the result of the Max function:

Excel workbook open, dialog box closed, the Max value appears n the status bar. And match with the result in the Max function

20. Save your workbook as Activity 2-2 Complete. Close Microsoft 365 Excel to complete this activity.

练习：使用公式和函数

让我们开始吧！

在这个活动中，你将开始草拟一份销售报告的初步草稿。

点击下面的链接打开 Microsoft Excel 练习文档，你可以使用这个文档来完成本次练习。
练习：使用公式和函数

首先，我们需要设置公式来计算营业利润。点击单元格 F2：
Excel 工作簿打开，选择了单元格 F2

输入等号（=），然后点击单元格 D2：
Excel 工作簿打开，单元格 F2 中输入了等号，选择了单元格 D2 并添加到单元格 F2 中

输入减号（-），然后点击单元格 E2：
Excel 工作簿打开，单元格 F2 中输入了减号，选择了单元格 E2 并添加到单元格 F2 中

按下 Enter 键完成公式：
Excel 工作簿打开，结果显示在单元格 F2 中

我们将在下一步完成该列的其余部分。现在，点击单元格 H2，并重复步骤 2 到 5，创建一个公式，从营业利润中减去折旧费用，计算净利润：
Excel 工作簿打开，选择了单元格 H2，将单元格 F2 和 G2 添加到单元格 H2 中

现在，让我们来处理我们的绩效评分卡。点击单元格 L2，这是我们要计算平均营收的地方：
Excel 工作簿打开，选择了单元格 L2

在主页选项卡上点击自动求和箭头，然后点击平均值：
Excel 工作簿打开，主页选项卡选择，自动求和命令选择，一个小窗口打开，选择了平均值选项

By default, Excel selects values ​​from the first part of the row, but that's not what we want. Click and drag to select cells D2 to D20:
The Excel workbook opens with cells D2 to D20 selected

Press Enter to complete the formula and calculate the result:
Excel workbook selected, formula calculated and displayed in cell L2

Now, cell L3 should be selected. This is where we want to show the highest revenue. Let's create this formula using another method. First, click on Formulas → Insert Function:
The Excel workbook opens, cell L3 is selected, the Formulas tab opens, and the Insert Function option is selected

Make sure the "Recently Used" category is selected. Then click on the "MAX" function from the list. Click "OK" to insert it. If you don't see the "MAX" function in the "Recently Used" category, you can switch to the "Math" category and choose it from there.
Open the "Insert Function" dialog box, select the "Recently Used" category, select the "MAX" function, and click the "OK" button.

Now, click and drag to select cells D2 to D20:
The Excel workbook opens with cells D2 to D20 selected.

Click "OK" to complete the formula and calculate the result:
The "Function Arguments" dialog box opens with the "OK" button selected.

Now, use the "AutoSum" command or the "Insert Function" command to use the "MIN" function to calculate the minimum value in the "Expenditure" column: The
Excel workbook is opened, cell L4 containing the "MIN" function is selected.

让我们再次检查前两个计算出的值。选择单元格D2到D20：
Excel工作簿打开，选择了单元格D2到D20。

查看状态栏中计算出的平均值，并将其与使用函数计算出的平均值进行比较：
Excel工作簿打开，状态栏中计算出了平均值。

然而，在这里没有显示"MAX"函数。在状态栏的任何位置右键单击，然后在"自定义状态栏"对话框中点击以选择"最大值"：
Excel工作簿打开，在状态栏的任何位置右键单击，打开"自定义状态栏"对话框，选择了"最大值"选项。

在"Excel"窗口的任何位置单击以关闭"自定义状态栏"对话框。对话框将关闭，现在在状态栏中将显示"Max"值，应与"Max"函数的结果相匹配：
Excel工作簿打开，对话框已关闭，在状态栏中显示了"Max"值，并与"Max"函数的结果相匹配。

将工作簿保存为"Activity 2-2 Complete"。关闭Microsoft 365 Excel以完成此活动。

Exercise: Sort and filter data

Let’s get started!

You have been asked to present the sales report data by state and to exclude all corporate information. You will use Excel 365 sorting and filtering tools to accomplish these tasks.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Sort and filter data

2. Our first task is to sort the data by state. Select cells B2 to B20:

Excel workbook open, Cells B2 to B20 selected

3. Now, click Home → Sort & Filter → Sort Ascending:

Excel workbook open, Home tab selected, Sort & Filter option selected, Sort Ascending chosen

4. Select Expand the selection in the Sort Warning dialog box and click Sort:

Sort Warning dialog window open, Expand the selection selected, “Sort” button selected

5. Review the results:

Excel workbook open, results applied in the document

6. Now we want to filter out the corporate data. Select any cell within the data and click Data → Filter:

Excel workbook open, random Cell selected containing data, Data tab selected, Filter option selected

7. Click the drop-down arrow in cell C1 (Office Type):

Excel workbook open, drop-down arrow selected in Cell C1

8. Click in the checkbox next to Corporate to deselect, then click OK:

Excel workbook open, a small pane open, Checkbox next to Corporate option was deselected, “OK” button selected

9. Review the results, and note the AutoFilter icon in cell C1, the blue row numbers, and the double lines indicating the hidden cells:

Excel workbook open, the changes were applied

10. Save your workbook as Activity 2-5 Complete. Close Microsoft 365 Excel to complete this activity.

练习：排序和筛选数据

让我们开始吧！

您被要求按州对销售报告数据进行排序，并排除所有公司信息。您将使用Excel 365的排序和筛选工具来完成这些任务。

点击下面的链接打开Microsoft Excel练习文档，您可以使用它来完成这个练习。
练习：排序和筛选数据

我们的第一个任务是按州对数据进行排序。选择单元格B2到B20：
Excel工作簿打开，选择了单元格B2到B20

现在，点击首页 → 排序与筛选 → 升序排序：
Excel工作簿打开，选择首页选项卡，选择了排序与筛选选项，选择了升序排序

在排序警告对话框中选择扩展选择，然后点击排序：
排序警告对话框打开，选择了扩展选择，点击了"排序"按钮

检查结果：
Excel工作簿打开，文档中应用了排序结果

现在我们想要筛选掉公司数据。在数据中选择任何一个单元格，然后点击数据 → 筛选：
Excel工作簿打开，选择了包含数据的任意单元格，选择了数据选项卡，选择了筛选选项

点击单元格C1中的下拉箭头（Office类型）：
Excel工作簿打开，选择了单元格C1中的下拉箭头

在公司选项旁的复选框中点击以取消选择，然后点击确定：
Excel工作簿打开，一个小窗口打开，取消选择了公司选项旁的复选框，点击了"确定"按钮

检查结果，并注意单元格C1中的自动筛选图标、蓝色的行号和表示隐藏单元格的双线：
Excel工作簿打开，应用了更改

将您的工作簿保存为"Activity 2-5 Complete"。关闭Microsoft 365 Excel以完成这个练习。

Exercise: Analyzing data using text functions

Let’s get started!

Using some of the text functions that you have learned about in this session, you would like to automate portions of an invoice form to decrease the time needed for data entry.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Analyzing Data Using Text Functions

2. First you would like to find the first initial from the first name that is entered into column A. Click to select cell C2 and type “=LEFT(A2)” into the Formula Bar:

Excel workbook open, Cell C2 selected and typed “=LEFT(A2)” into the Formula Bar

3. Press the Enter key on your keyboard and you will see that the previously selected cell now displays the initial from the first name (“J” in this case):

Excel workbook open, Enter key pressed ad the previously selected cell now displays the initial from the first name

4. Next, you need to do the same thing and find the first initial from the last name that is entered into column B. Click to select cell D2 and type “=LEFT(B2)” into the Formula Bar:

Excel workbook open, Cell D2 selected and typed “=LEFT(B2)” into the Formula Bar

5. Press the Enter key on your keyboard and you will see that the previously selected cell now displays the initial from the last name (“S” in this case):

Excel workbook open, Enter tab pressed, The previously Cell selected now displays the initial from the last name

6. Now you need to use the TEXTJOIN function to fill in the Full Initials column. Click to select the E2 cell and then type “=TEXTJOIN(,TRUE,C2,D2)” into the Formula Bar:

Excel workbook open, Cell E2 selected and typed “=TEXTJOIN(,TRUE,C2,D2)” into the Formula Bar

7. Press the Enter key and you will see that the values from cells C2 and D2 have been combined to show the full initials:

Excel workbook open, Enter tab pressed, the values from the Cells C2 and D2 have been combined to show the full initials

8. Finally, you would like to automatically fill in the shipment method based on the number of characters that appear in the invoice number. If the invoice has more than five characters, then it is designated a rush order and if it is five characters or less, it is a standard order. Select H2:

Excel workbook open, Cell H2 selected

9. Type “=IF(LEN(G2)>5, “RUSH”, “STANDARD”)” into the Formula Bar.

Excel workbook open, Typed "IF(LEN(G2)>5, “RUSH”, “STANDARD” into the Formula Bar

10. Press the Enter key on your keyboard and you will see that this particular order is a rush order because its invoice number is more than five characters:

Excel workbook open, Enter key clicked, the “RUSH” word appears in the cell because the number contain more then 5 characters

11. Use the Auto Fill feature to copy the formulas that you entered during this activity into the adjacent cells in row 3:

Excel workbook open, Auto Fill feature used to copy the formulas into the adjacent Cells in row 3

12. Save the current workbook as Activity 2-1 Complete and then close Microsoft 365 Excel to complete this exercise.

Exercise: Analyze Data Using Text Functions

let's start!

Using some of the text functions you've learned in this course, you want to automate parts of your invoice form, reducing the time required for data entry.

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Analyze Data Using Text Functions

First, you want to find the first letter of the first name entered into column A. Click to select cell C2 and type "=LEFT(A2)" in the formula bar: The
Excel workbook is open, select cell C2 and type "=LEFT(A2)" in the formula bar

Press the Enter key on your keyboard, and you'll see that the previously selected cell now displays the first initial (in this case "J"): Excel workbook open, press Enter,
previously The selected cell now shows the first initial

Next, you need to do the same thing, find the first letter of the last name entered into column B. Click to select cell D2 and type "=LEFT(B2)" in the formula bar: The
Excel workbook is opened, select cell D2 and type "=LEFT(B2)" in the formula bar

Press the Enter key on your keyboard, and you'll see that the previously selected cell now displays the initial of the last name ("S" in this example):
Excel workbook open, press Enter, previously selected cell grid now shows the initials of last names

Now you need to use the TEXTJOIN function to fill in the Full Initials column. Click to select cell E2, and then type "=TEXTJOIN(,TRUE,C2,D2)" in the formula bar: The
Excel workbook is opened, select cell E2 and type "=TEXTJOIN(,TRUE,C2, D2)"

Press Enter, and you'll see that the values ​​from cells C2 and D2 have been combined, showing the full initials:
Excel workbook opened, press Enter, and the values ​​from cells C2 and D2 have been combined together, showing the full initials

Finally, the shipping method is automatically filled in based on the number of characters present in the invoice number. If the invoice number exceeds five characters, it is designated as a rush order, and if it does not exceed five characters, it is a standard order. Select H2:
Excel workbook is open with cell H2 selected

Type "=IF(LEN(G2)>5, "RUSH", "STANDARD")" in the formula bar.

Press the Enter key on your keyboard, and you'll see that this particular order is a rush order because its invoice number exceeds five characters: The
Excel workbook opens, press Enter, and the word "RUSH" appears in the cell, Because the invoice number exceeds five characters

Use AutoFill to copy the formula you entered in this activity to adjacent cells in row 3:
Excel workbook open, use AutoFill to copy formulas to adjacent cells in row 3 middle

Save the current workbook as "Activity 2-1 Complete" and close Microsoft 365 Excel to complete this exercise.

Exercise: Analyzing data using logical functions

Let’s get started!

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Analyzing Data Using Logical Functions

2. First you need to fill in the ID column. This data is the first name and last name separated by an underscore (). While you can do this manually, the TEXTJOIN function is built for exactly this type of work. Select cell C5, then, in the Formula Bar, type “=TEXTJOIN(“”,TRUE,A5,B5)”

Excel workbook open, Cell C5 selected, “typed TEXTJOIN(”_“,TRUE,A5<B5)” in the Formula Bar

3. Press Enter, to enter the formula, then select cell C5 again, hover your cursor over the cell handle until your cursor icon turns into a small black cross:

Excel workbook open, Enter key clicked, Cell C5 selected, cursor was hovered over the cell, a small icon black cross appeared

4. Double click on the cell handle to automatically copy your formula down the column, to cell C14:

Excel workbook open, Double click on the cell hande, automatically the formula was copied down to the column to cell C14

5. Next, you need to determine which salespeople are going to receive a bonus. Bonuses are dispensed when the representative exceeds their weekly sales goal, and if their call reports are complete. For this purpose, you can use the AND function. Use your cursor to select cells G5 on the worksheet:

Excel workbook open, Cell G5 selected

6. Inside the Formula Bar, type “=AND(D5=“Yes”,E5>F5)” and then press Enter:

Excel workbook open, Fomula “=AND(D5=“Yes”,E5>F5)” typed in Formula Bar, Enter Key clicked

7. Because both logical tests are true, the formula returns the value of TRUE in cell G5. Now drag the AutoFill handle at the bottom right of the cell down to cell G14:

Excel workbook open, in the G5 Cell appeared the word “True”, The AutoFill handle dragged until down to Cell G14

8. All sales representatives who have met both conditions now show a value of TRUE in this column. To add the bonus amount to column H, first select cells H5 through H14:

Excel workbook open, Cell H5 through H14 selected

9. Inside the Formula Bar, type “=IF(G5:G14=TRUE,K2, 0)”. Because this is an array function, press Ctrl + Shift + Enter:

Excel workbook open, Formula “=IF(G5:G14=TRUE,K2,0)”, Ctrl plus Shift plus Enter commands clicked

10. The bonus information has now been calculated for all employees in this worksheet:

Excel workbook open, the bonus information was calculated in the document

11. Save the current workbook as Activity 2-2 Complete and then close Microsoft 365 Excel to complete this exercise.

Exercise: Analyze Data Using Logical Functions

let's start!

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Analyze Data Using Logical Functions

First you need to fill in the ID column. The data are first and last names separated by an underscore (). While you can do it manually, the TEXTJOIN function is just for this type of work. Select cell C5 and enter "=TEXTJOIN("",TRUE,A5,B5)" in the formula bar.
The Excel workbook is opened, cell C5 is selected, and "=TEXTJOIN("_",TRUE,A5,B5)" is entered in the formula bar

Press the Enter key, enter the formula, and select cell C5 again, hover the cursor over the cell handle until the cursor icon turns into a small black cross: The Excel workbook opens, press the Enter key, cell
C5 is selected, and the When the cursor hovers over the cell, a small black cross icon appears

Double-click the cell handle to automatically copy the formula to the entire column until cell C14:
Open the Excel workbook, double-click the cell handle to automatically copy the formula to the entire column until cell C14

Next, you need to determine which salespeople will receive the bonus. Bonuses are awarded when reps exceed their weekly sales goals and their call reports are complete. For this, you can use the AND function. Select cell G5 on the worksheet with the cursor:
The Excel workbook opens with cell G5 selected

Enter "=AND(D5="Yes",E5>F5)" in the formula bar, and then press the Enter key: The
Excel workbook opens, and enters "=AND(D5="Yes",E5>F5) in the formula bar )", press the Enter key

Because both logical tests are true, the formula returns a value of TRUE in cell G5. Now drag the autofill handle to cell G14:
The Excel workbook opens and the word "True" appears in cell G5, drag the autofill handle to cell G14

All sales reps that meet both conditions now show a value of TRUE in this column. To add the bonus amount in column H, first select cells H5 to H14: The
Excel workbook opens with cells H5 to H14 selected

Enter "=IF(G5:G14=TRUE,K2,0)" in the formula bar. Because this is an array function, press Ctrl + Shift + Enter: The
Excel workbook opens, enter "=IF(G5:G14=TRUE,K2,0)" in the formula bar, and press Ctrl + Shift + Enter.

Now, the bonus information of all employees in the worksheet has been calculated:
The Excel workbook is opened, and the bonus information is calculated in the document.

Save the current workbook as "Activity 2-2 Complete" and close Microsoft 365 Excel to complete this exercise.

Exercise: Creating and modifying a table

Let’s get started!

You have decided that because the Weekly Sales & Bonus Payout worksheet will become larger on a weekly basis, it is a good idea to convert the range into a table to facilitate data analysis. You would also like to apply a new table style to it.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Creating and Modifying a Table

2. First, use your cursor to select the A4:G14 cell range:

Excel workbook open, Cells A4 until G14 selected

3. Next, click Insert → Table:

Excel workbook open, insert tab selected, Table option selected

4. In the Create Table dialog box, you will see that the range you previously selected is listed inside the “Where is the data for your table?” text box:

Create table dialog window open, with the information that was previous selected inside the text box

5. Ensure that the “My table has headers” checkbox is checked and click OK:

Create Table dialog window open, My table has headers checkbox was selected, “OK” button selected

6. You will see that the previously selected range has now been converted into a table:

Excel workbook open, the changes were applied in the document

7. Now, you need to apply a new table style. With any of the cells inside the table selected, open the Table Design contextual tab. Within the Table Styles group, click the More arrow:

Excel workbook open, Table Design selected, More Arrow was selected n the Table Styles group

8. A variety of different quick styles to choose from is now displayed. For this example, click Table Style Medium 8:

Excel workbook open, different styles pane open, Table Style medium 8 selected

9. The new style is now applied to the current table:

Excel workbook open, the style was applied in the document

10. Save the current workbook as Activity 3-1 Complete and then close Microsoft 365 Excel to complete this exercise.

练习：创建和修改表格

让我们开始吧！

您决定因为每周销售和奖金支付工作表的数据范围将会逐周增大，所以将其转换为表格以便于数据分析。您还想为表格应用一个新的表格样式。

点击下面的链接打开Microsoft Excel练习文档，您可以使用它来完成这个练习。
练习：创建和修改表格

First, use the cursor to select the cell range A4:G14:
Open the Excel workbook and select the cell range from A4 to G14

Next, click Insert → Table:
Open the Excel workbook, select the Insert tab, and click the Table option

In the Create Table dialog box, you will see that the previously selected range is listed in the "Where is your table data?" text box: Open the
Create Table dialog box, and the previously selected information is displayed in the text box

Make sure the "My table has a header" check box is selected, and then click OK:
Open the Create Table dialog box, select the "My table has a header" check box, and click the "OK" button

You will see that the previously selected range has now been converted into a table:
Open the Excel workbook, the range in the document has become a table

Now you need to apply a new table style. Select any cell in the table to open the Table Design contextual tab. In the Table Styles group, click the More Arrow:
Open the Excel workbook, select Table Design, and click the More Arrow in the Table Styles group

A variety of different Quick Styles are now displayed to choose from. For this example, click on Medium 8 in Table Styles:
Open the Excel workbook with panes of different styles open, select Medium 8 in Table Styles

The new style is now applied to the current table:
Open the Excel workbook, and the new style is applied to the table in the document

Save the current workbook as "Activity 3-1 Complete" and close Microsoft 365 Excel to complete this exercise.

Exercise: Creating charts

Let’s get started!

You need to produce a chart that easily demonstrates to your supervisor which salesperson made the most sales in week 1.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Creating charts

2. First, you need to select the dataset with which you would like to work. Use your cursor to select cells C4:C14 and E4:E14. Remember to hold the Ctrl key down when selecting non-adjacent cell ranges:

Excel workbook open, Cells C4 until C14 and E4 until E14 was selected

3. Next, click Insert → Insert Column or Bar Chart → Clustered Column:

Excel workbook open, Insert tab selected, Insert column or Bar Chart selected, a small pane open, clustered Column chosen

4. The new chart now appears on the current worksheet, overlapping some of the data:

Excel workbook open, a new chart appears on the document

5. Click and drag this chart to a location on the worksheet where it is not overlapping anything:

Excel workbook open, the chart was clicked and dragged to a location where was not overlapping anything

6. Examine the new chart. You will quickly see that Thompson made the most sales in week 1, with Harrison as the next runner up. McCain clearly has some work to do:

Chart open, containing all the information from the Excel workbook

7. Save the current workbook as Activity 4-1 Complete and then close Microsoft 365 Excel to complete this exercise.

Exercise: Generate a Diagram

Let's start!

You need to generate a graph that clearly shows your supervisor which salesperson made the most sales in the first week.

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Create a Diagram

First, you need to choose the dataset you want to use. Use the cursor to select cells C4:C14 and E4:E14. Remember to hold down the Ctrl key when selecting a range of non-adjacent cells:
Excel workbook is open with cells C4 to C14 and E4 to E14 selected

Next, click Insert → Insert Column or Bar Chart → Clustered Column Chart:
With the Excel workbook open, select the Insert tab, select Insert Column or Bar Chart, a small window opens, with Clusters selected Histogram

A new chart now appears on the current worksheet, overlapping some data:
The Excel workbook is opened and a new chart appears on the document

Click and drag the chart to a position on the worksheet where there is no overlapping content: With the
Excel workbook open, click and drag the chart to a position where there is no overlapping content

Check out the new chart. You'll quickly see that Thompson has the most sales in the first week, with Harrison being the next best. McCain clearly has some work to do:
Open chart, with all the information in the Excel workbook

Save the current workbook as "Activity 4-1 Complete" and close Microsoft 365 Excel to complete this exercise.

Exercise: Modifying and formatting charts

Let’s get started!

You have created a chart that illustrates the weekly sales made by your sales staff. You would like to improve the look of the chart. Additionally, it looks as though George Jackson’s data has been accidentally left out of the chart.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Modifying and formatting charts

2. Click to select the chart on the current worksheet. You will see the Chart Design and Format contextual tabs appear on the ribbon:

Excel workbook open, the Chart was selected and the Chart Design and Format tabs appears on the ribbon

3. First, you should add a title to this chart. Click Chart Design → Add Chart Element → Chart Title → Above Chart:

Excel workbook open, Add Char Element selected, small pane open, Chart Title selected, and Above Chart option was chosen

4. The chart title is now displayed above the data series on the chart:

Chart title was displayed above the data series on the chart

5. Next, you should add gridlines to make this chart a little easier to read. Click to select the chart and then click the Chart Elements button that appears near the top right-hand corner:

Chart was selected and the was clicked the Chart Elements button that appears near the top right-hand corner

6. From the menu that appears, check the Gridlines check box:

The chart open and a small pane open, Gridlines option was selected

7. Major gridlines are now displayed on the chart:

The Chart open, major gridlines was displayed on the chart

8. Finally, you might as well remove the legend as it is fairly self-evident what this data represents. Click Chart Design → Legend → None:

Excel workbook open, Chart Design option selected, a small pane open, Legend was selected and the None was chosen

9. Now you need to adjust the color of this chart. Click the Chart Design contextual tab. Within the Chart Styles gallery, click any of the chart styles presented:

Excel workbook open, Chart Design tab selected, a Chart Styles gallery open, a random Chart Style was selected

10. The new style is now applied to the selected chart:

The changes was applied in the chart

11. Finally, with the chart selected, click and drag the handle of the highlighted data selection, at the bottom right of cell E13, and drag it down one row:

Excel workbook open, the chart was selected, the bottom right of the cell E13 was selected and dragged down in one row

12. A column representing the weekly sales of George Jackson will be added to the chart:

Chart open and a new Column representation the weekly sales of George Jackson was added

13. Save your current workbook as Activity 4-2 Complete and close Microsoft 365 Excel to complete this exercise.

Exercise: Modify and Format a Chart

let's start!

You create a graph that shows sales by salespersons on a weekly basis. You want to improve the appearance of your chart. Additionally, George Jackson's data appears to have been accidentally left out of the chart.

Click the link below to open the Microsoft Excel practice document that you can use to complete this exercise.
Exercise: Modify and Format a Chart

Click to select the chart on the current worksheet. You will see the Chart Design and Formatting contextual tabs appear in the Ribbon:
The Excel workbook opens, the chart is selected, and the Chart Design and Formatting tabs appear in the Ribbon.

First, you should add a title to the chart. Click Chart Design -> Add Chart Elements -> Chart Title -> Above the Chart:
The Excel workbook opens, selects Add Chart Elements, opens a small pane, selects the Chart Title, and selects On Top of the Chart.

Chart titles are now displayed above data series on the chart:
Chart titles are displayed above the data series on the chart.

Next, you should add gridlines to make this chart easier to read. Click to select the chart, then click the Chart Elements button that appears near the top right:
the chart is selected, and the Chart Elements button that appears near the top right is clicked.

In the menu that appears, tick the Gridlines checkbox:
the chart opens and a small pane opens with the Gridlines option selected.

Major gridlines are now displayed on the chart:
The chart opens with major gridlines displayed on the chart.

Finally, you can remove the legend, since it's fairly obvious what this data represents. Click on Chart Design -> Legend -> None:
The Excel workbook opens, the Chart Design option is selected, a small pane opens, the legend is selected, and None is selected.

Now you need to adjust the colors of the chart. Click on the Diagram Design Context tab. In the Chart Style gallery, click on any of the rendered chart styles:
The Excel workbook opens, the Chart Design tab is selected, a Chart Style gallery opens, and a random chart style is selected.

The new style is now applied to the selected diagram:
the changes have been applied to the diagram.

Save the current workbook as "Activity 4-2 Complete" and close Microsoft 365 Excel to complete this exercise.

Exercise: Apply conditional formatting

Let’s get started!

To help find outliers and trends within a weekly sales and bonus payout worksheet, you need to apply some conditional formatting.

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Apply Conditional Formatting

1. To begin, open Exercise: Apply Conditional Formatting from your Exercise Files folder:

Excel workbook open, Activity 1-3

2. You first want to use color scales to highlight the sales associates that made above average in sales and those that were below average. Use your cursor to select cells D5:D14:

Excel workbook open, Cells D5 until D14 selected

3. Next, click Home → Conditional Formatting → Color Scales. From the Color Scales gallery, click the first option:

Excel workbook open, Conditional Formatting selected, small pane open Color scales was selected, First option clicked

4. You will immediately see that those sales associates who have made more than average in sales will be highlighted in green, while those who made below are highlighted in red. Those that were close to the average are a yellow or orange shade:

Excel workbook open, colors applied in the document

5. Next, you need to create a custom conditional formatting rule that will use an icon set to identify sales associates who met or exceeded their weekly goal, as well as those who met or exceeded the minimum sales goal requirement. Ensure that the D5:D14 range is selected:

Excel workbook open, Cells D5 until D14 selected

6. Next, click Home → Conditional Formatting → New Rule:

Excel workbook open, home tab selected, Conditional Formatting selected, small pane open, New Rule selected

7. The New Formatting Rule dialog box will now be displayed. Click to select the “Format all cells based on their values” rule type:

New Formatting Rule window open, “Format all cells based on their values” selected

8. Within the Edit the Rule Description section, click the Format Style drop-down menu and then click the Icon Sets option:

New Formatting Rule window open, Format Style menu drop-down clicked, Icon Sets option selected

9. The controls in the Edit the Rule Description section will change to incorporate controls that are relevant to icon sets. On the row that has the green icon, click the Type drop-down menu and then click the Number option:

New Formatting Rule window open, type drop-down menu clicked, Number option selected

10. On the same row, inside the Value text box, type “15000” (the weekly goal):

New Formatting Rule window open, “1500” was typed inside the Value text box
(Note that you could also reference a cell that contains the value that you need.)

11. On the row that has the yellow dot icon, click the Type drop-down menu and then click the Number option:

New Formatting Rule window open, Type drop-down menu clicked and the Number option was selected

12. On the same row, type “10000” (the minimum weekly target) into the Value text box:

New Formatting Rule window open, “10000” value typed into the text box in the same row

13. With the new custom conditional formatting rule configured, click OK:

New Formatting Rule window open, “OK” button selected

14. The new rule will now be applied to the selected range of data. (You may need to resize the column so that there is room for the icon set.) In this case you will see sales associates who made or exceeded their goal, those who are slipping below the base goal, and those who have not met either goal type:

Excel workbook open, changes applied in the document
15. Save your work as Activity 1-3 Complete and then close Microsoft Excel 2016.

练习：应用条件格式化

让我们开始吧！

为了在每周销售和奖金支付工作表中找到异常值和趋势，您需要应用一些条件格式化。

点击下面的链接以打开可以用来完成这个练习的 Microsoft Excel 文档。
练习：应用条件格式化

首先，从您的练习文件夹中打开“练习：应用条件格式化”的 Excel 工作簿：
Excel 工作簿已打开，活动 1-3

您首先要使用颜色比例尺来突出显示销售业务员中超过平均销售额和低于平均销售额的人员。使用鼠标光标选择单元格 D5:D14：
Excel 工作簿已打开，单元格 D5 到 D14 已选择

Next, click Home → Conditional Formatting → Color Scale. From the Color Scale gallery, click the first option:
Excel workbook opened, conditional formatting selected, color scale selected in the small window, first option clicked

You'll immediately see that those salespeople who are above average in sales will be highlighted in green, and those below average will be highlighted in red. People close to the average will be yellow or orange:
the Excel workbook is open and the color is applied in the document

Next, you'll create a custom conditional formatting rule that uses an icon set to identify salespeople who met or exceeded their weekly goals, and those who met or exceeded the minimum sales goal requirement. Make sure the range of cells D5:D14 is selected:
Excel workbook is open with cells D5 to D14 selected

Next, click Home → Conditional Formatting → New Rule:
The Excel workbook is opened, select the Home tab, click Conditional Formatting, and select New Rule in the small window

The New Formatting Rule dialog box will now be displayed. Click to select the rule type of "Format based on cell value":
the New Formatting Rule window opens, with "Format based on cell value" selected

In the "Edit Rule Description" section, click the Format Style drop-down menu, and then click the Icon Set option: the
New Formatting Rule window opens, click the Format Style drop-down menu, select the Icon Set option

in the same line, click the Value text box, and enter "15000" (that is, the weekly target sales):
Open the Excel workbook, and in the new formatting rule window, enter "15000" in the value text box
(note that you can also refer to the cell containing the desired value.)

In the row with the yellow dot icon, click the Type drop-down menu and select the "Number" option: The
Excel workbook opens, and in the New Formatting Rules window, click the Type drop-down menu and select the "Number" option

In the same row, enter "10000" (that is, the minimum weekly sales target) into the value text box:
Open the Excel workbook, in the new formatting rule window, enter "10000" in the value text box

After configuring the new custom conditional formatting rule, click "OK": The
Excel workbook opens, and in the new formatting rule window, click the "OK" button

The new rule will now be applied to the selected data range. (You may need to adjust the column width to make room for the icon set.) In this case, you'll see salespeople who met or exceeded their target sales, salespeople who fell below their base target, and sales who didn't meet any targets Person:
Excel workbook opens with changes applied in the document

Save your work as "Activity 1-3 Complete" and close Microsoft Excel 2016.

Exercise: Using data sources

Let’s get started!

You have been asked to create a price list, in Canadian dollars, for some of your company’s products. You will need to update it regularly using the current exchange rate. You first need to import your price list, then create a web query to load and maintain the current exchange rate.

Note: The will need the following activities to complete this exercise:

Exercise: Using Data Sources

Exercise: Using Data Sources_text

1. Click on the link below to open the Microsoft Excel exercise document you can use to complete this exercise.

Exercise: Using Data Sources

2. Click Data → From Text/CSV:

Workbook Excel open, Data tab selected, From Textt/CSV selected

3. The Import Data dialog box will open. Navigate to your activity files and select Exercise: Using Data Sources_text, then click the Import button:

Import Data window open, Activity 6-2.txt file selected, Import button selected

4. The Get & Transform Data dialog box will open, displaying the data in the source file. If the selection in the Delimiter drop-down list reads --Custom–, and there is an extra header, click to select the Tab option in the Delimiter drop-down list:

Get & Transform Data dialog box open, Delimiter drop-down selected, Tab option selected from the list

5. With your data properly aligned in the list box, click the Load button:

Get & Transform Data dialog box open, Load button selected

6. A new worksheet is created and the data from your text file is loaded as a table. The Queries & Connections task pane opens on the right of the screen:

New worksheet created, data from the text file was loaded as a table, The Queries & Connections pane opened on the right.

7. Click on the Sheet1 tab to make it the active worksheet. Click to select cell A1, then press Ctrl + C to copy the URL of the exchange rate site:

Excel workbook open, Data tab selected, From Web option selected

8. Now click Data → From Web:

Excel workbook open, Data tab selected, From Web option selected

9. The From Web dialog box will open. Click to select the URL field, then press Ctrl + V, to paste the URL. Click OK:

From Web window open, The URL field selected, and copied, “OK” button selected

10. The Navigator dialog box will open. Click to select Table 0 in the list box on the left, confirm the data is present in the Table View window on the right, then click the Load button:

Navigator dialog box open, Table 0 selected from the list, and appears in the Table View on the right, Load button selected

11. A new worksheet is created and the data from the website is loaded as a table. The query appears under the Exercise: Using Data Sources

Worksheet was created and the data from the website was loaded a a table

12. Hover your cursor over the web query in the Queries & Connections task pane, then click Edit in the table dialog box that appears:

The cursor hovered the web query in the Queries & Connections pane, a table dialog box appears Edit option selected

13. The Power Query Editor will launch. Click the filter button to the right of the header of the Country-Currency column, then click to select the Text Filters field and begin typing “Canada”. When Canada-Dollar is the only selected item, click OK:

The Power Query Editor launched, Filter button selected, Text Filters field selected, Canada typed, Canada-Dollar selected

14. Click the Close and Load command in the Close group of the Home tab:

Excel workbook open, Home table selected, Close and Load selected

15. You will see that the Web Query table now only displays the Canada-Dollar row of data from the data set:

Excel workbook open, Web Query table displayed Canada-Dollar row from the data set

16. Click the Sheet2 tab to make it the active sheet, then click to select cell C2. Type the formula “=[@[US Dollars]]*VLOOKUP(“Canada-Dollar”,Sheet3!A:B,2,FALSE)”, then press the Enter key:

Excel workbook open, Sheet 2 tab selected, C2 selected and typed the formula, “Enter” button selected

17. The table containing the price list will auto complete the formula for every row in the column:

Excel workbook open, table containing the price list that completed the formula for every row in the column

18. To refresh the data from the website, right-click on the query in the Queries and Connections task pane, then select Refresh:

Queries and Connections pane open, right click, pane opens and Refresh option selected

19. You can now save your changes as Activity 6-2 Complete and close Microsoft Excel 365 to complete the activity.

Practice using data sources

let's start!

You've been asked to create a price list in Canadian dollars that shows prices for some of your company's products, and needs to be updated regularly based on current exchange rates. First, you need to import your price list, then create a web query to load and maintain current exchange rates.

NOTE: The following steps are required to complete this exercise:

Exercise: Working with Data Sources

Exercise: Using DataSource_Text

Click the link below to open the Microsoft Excel practice document for completing this exercise.
Exercise: Working with Data Sources

Click Data → From Text/CSV (From Text/CSV):
The Excel workbook opens, select the Data tab, select the From Text/CSV option

The Import Data dialog opens. Navigate to your activity folder, select the "Exercise: Using Data Source_Text" file, and click the "Import" button: Open the
Import Data window, select the Activity 6-2.txt file, and click the Import button

The Get and Transform Data dialog box opens, displaying the data from the source file. If the selection in the Delimiter drop-down list is "–custom-" and there are additional headers, click the "Tab" option in the drop-down list: Open the Get and Transform Data dialog box, select the delimiter drop-down list, select the "Tab" option in the
list "Tab" option

Once you have ensured that your data is properly aligned in the listbox, click the "Load" button:
to open the Get and Transform Data dialog, click the Load button

A new worksheet is created and the data from the text file is loaded as a table. The Queries and Connections task pane opens on the right:
Create a new worksheet, load data from a text file as a table, and the Queries and Connections pane opens on the right.

Click the "Sheet1" tab to make it the active sheet. Click to select cell A1, then press Ctrl + C to copy the URL of the exchange rate website: With the
Excel workbook open, select the Data tab, select the From Web option

Now click on Data → From the Web: With
the Excel workbook open, select the Data tab, select the From the Web option

The From Web dialog opens. Click to select the URL field, then press Ctrl+V to paste the URL into the field. Click "OK":
Open the "From Web" window, select the URL field, paste the copied URL, and click OK

The "Navigator" dialog box opens. Click the Table 0 option in the list box on the left to confirm that the data is displayed in the table view window on the right, and then click the "Load" button: open the
Navigator dialog box, select the Table 0 option in the list, and the data is displayed in the table on the right displayed in the view window, click the load button

Create a new worksheet and load the data loaded from the website as a table.

Hover over a web query in the Queries and Connections task pane and click the Edit option in the table dialog that appears.

Power Query Editor will launch. Click the filter button to the right of the "Country-Currency" column header, then click to select the "Text Filter" field and start typing "Canada". Click OK when only "Canada-Dollar" is selected.

On the Home tab, in the Close group, click the Close and Load command.

You will now see that only the "Canada-Dollar" row in the dataset is displayed in the Web Query Grid.

Click the "Sheet2" tab to make it the active sheet, then click to select cell C2. Enter the formula "=[@[US Dollars]]*VLOOKUP("Canada-Dollar",Sheet3!A:B,2,FALSE)" and press Enter.

A table containing a list of prices will automatically complete the formula for each row in the column.

To refresh the data on the site, right-click the query in the Queries and Connections task pane, and select Refresh.

You can now save your changes to "Activity 6-2 Complete" and close Microsoft Excel 365 to complete the activity.

PPT

Exercise: Building a presentation

Let’s get started!

In this exercise, you will begin building the framework for your annual report presentation.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Building a presentation

Exercise: Building a presentation_Outlines

Exercise: Building a presentation_slides

2. First, you need to add slides from a Microsoft Word outline. Click Home → New Slide drop-down arrow → Slides from Outline:

PowerPoint window open, Home tab selected, New Slide drop-down arrow selected, Slides from Outline selected

3. Browse to your Exercise Files folder. Locate and select the Activity 2-2 Outline file. Click Insert:

Insert Outline window open, Activity 2-2 Outline file selected, Insert button selected

4. The slides will be inserted. However, we have inserted an extra slide that we do not need; the marketing report will be presented separately. Right-click this slide (Slide 6) in the Slides pane and click Delete Slide:

PowerPoint window open, Slides were inserted, right-clicked in Slide-6 the small dialog box open, Delete slide selected

5. Now, select the Detailed Sales Summary slide (Slide 5). Press Ctrl + D three times to create three copies of it:

PowerPoint window open, Detailed Sale Summary slide (Slide 5) selected for create the slide three times

6. Replace Q1 in the first sales summary slide with “Quarter 1”

PowerPoint window open, in the slide text box selected in the slide, Q1 was replaced to “Quarter 1”

7. Repeat this step for the next three slides to create slides for Quarters 2, 3, and 4:

PowerPoint window open, Quarters 2, 3 and 4 created

8. Finally, we need to add boilerplate information to the end of the presentation. Click to select the last slide (Slide 9). Then, click Home → Reuse Slides:

PowerPoint window open, slide 9 selected, Home tab selected, Reuse Slides option selected

9. In the Reuse Slides pane, Click Browse to locate your Exercise Files folder:

Reuse Slides pane open, Browse option selected

10. Select the Activity 2-2 Slides file. Click Choose Slides:

Choose Slide window open, Activity 2-2 slides file selected, Choose Slides button selected

11. Click Insert Slide on the first slide in the Reuse Slides pane:

Reuse slides pane open, Insert slide option selected
(If you want to keep the original formatting, check the Use Source formatting box.)

12. The slides will be inserted using the presentation’s theme:

PowerPoint window open, the slides were inserted using the presentation’s theme
Repeat this step for the second slide.

13. Close the Reuse Slides pane:

Reuse slides pane open, X option selected to close the pane

14. To ensure that the formatting is correct, ensure that any slide in the Slides pane is selected. Then, click Home → Select → Select All:

A random slide was selected, Home tab selected, select clicked, and Select All option chosen

15. With all slides now selected, click the Reset command on the Home tab:

PowerPoint window open, all slides were selected, Home tab selected, Reset option selected

16. Review the formatting changes:

PowerPoint window open, the changes were applied in the document

17. Save your presentation as Activity 2-2 Complete. Close Microsoft 365 PowerPoint to complete this activity.

练习：构建演示文稿

让我们开始吧！

在这个练习中，您将开始构建年度报告演示文稿的框架。

点击下面的链接，打开Microsoft PowerPoint练习文档，您可以使用它来完成这个练习。
练习：构建演示文稿

练习：构建演示文稿_大纲

练习：构建演示文稿_幻灯片

首先，您需要从Microsoft Word的大纲中添加幻灯片。点击首页 → 新建幻灯片下拉箭头 → 从大纲添加幻灯片：
PowerPoint窗口打开，首页选中，新建幻灯片下拉箭头选中，从大纲添加幻灯片被选中

浏览到您的练习文件夹。找到并选择Activity 2-2 Outline文件。点击插入：
插入大纲窗口打开，选择了Activity 2-2 Outline文件，点击插入按钮

幻灯片将被插入。然而，我们插入了一个多余的幻灯片，我们不需要它；市场报告将会单独呈现。在幻灯片窗格中右键点击这个幻灯片（幻灯片6）并点击删除幻灯片：
PowerPoint窗口打开，幻灯片被插入，右键点击了幻灯片6，小对话框中选择了删除幻灯片

现在，选择详细的销售摘要幻灯片（幻灯片5）。按Ctrl + D三次，创建三个副本：
PowerPoint窗口打开，选择了详细的销售摘要幻灯片（幻灯片5），按Ctrl + D三次创建了三个副本

在第一个销售摘要幻灯片中将Q1替换为“Quarter 1”：
PowerPoint窗口打开，在幻灯片的文本框中选择了Q1，并将其替换为"Quarter 1"

重复这一步骤，为接下来的三个幻灯片创建第二、三、四季度的幻灯片：
PowerPoint窗口打开，创建了第二、第三和第四季度的幻灯片

最后，我们需要在演示文稿末尾添加模板信息。点击选择最后一张幻灯片（幻灯片9）。然后，点击首页 → 重复使用幻灯片：
PowerPoint窗口打开，选择了幻灯片9，首页选中，重复使用幻灯片选项被选中

在"重复使用幻灯片"窗格中，点击"浏览"按钮，定位到你的"练习文件"文件夹：
"重复使用幻灯片"窗格打开，选择"浏览"按钮

选择"Activity 2-2 Slides"文件，点击"选择幻灯片"：
"选择幻灯片"窗口打开，选择"Activity 2-2 Slides"文件，点击"选择幻灯片"按钮

在"重复使用幻灯片"窗格的第一张幻灯片上点击"插入幻灯片"：
"重复使用幻灯片"窗格打开，选择第一张幻灯片，点击"插入幻灯片"选项
（如果想保留原始格式，请勾选"使用源格式"框。）

幻灯片将使用演示文稿的主题进行插入：
PowerPoint窗口打开，幻灯片使用演示文稿的主题进行插入
重复这一步骤来插入第二张幻灯片。

关闭"重复使用幻灯片"窗格：
"重复使用幻灯片"窗格打开，点击"X"选项来关闭窗格

为了确保格式正确，确保在幻灯片窗格中选择任意一张幻灯片。然后，点击"主页"→"选择"→"全选"：
随机选择一张幻灯片，选择"主页"选项卡，点击"选择"，选择"全选"选项

当所有幻灯片都被选中时，点击主页选项卡上的"重置"命令：
PowerPoint窗口打开，所有幻灯片被选中，选择"主页"选项卡，点击"重置"选项

检查格式变化：
PowerPoint窗口打开，对文档的格式变化进行检查

将你的演示文稿保存为"Activity 2-2 Complete"。关闭Microsoft 365 PowerPoint以完成这个任务。

Exercise: Laying out a presentation

Let’s get started!

In this exercise, you will modify the layout and appearance of your annual report presentation.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Laying out a presentation

2. First, let’s change the layout of a few of the slides. Click to select Slide 5 in the Slides pane. Hold down the Shift key and click Slide 8. (You may need to scroll down in the Slides pane to see this slide.) This will select all four slides:

PowerPoint window open, Slide 5 until slide 8 selected

3. Now, click Home → Layout → Title and Content:

PowerPoint window open, Home tab clicked, Layout option selected, Title and Content option chosen

4. This will change the layout of all four slides to include a content placeholder instead of a text placeholder. This is perfect as each slide will include a chart in the future:

PowerPoint window open, the layout was applied in the four slides

5. Now let’s change the theme. Click anywhere in the PowerPoint window to de-select the sales summary slides. Select any slide and click the Design tab:

PowerPoint window open, the slides was deselected, a random slide was selected, Design tab selected

6. Click the More arrow in the Themes gallery:

Design tab open, More arrow selected in Themes gallery

7. Move the mouse over some of the thumbnails in the gallery. As you do this you will see a preview applied to the current slide:

PowerPoint window open, the thumbnails gallery open with the preview layout view

8. Click the Frame theme to apply it:

Theme gallery open, Frame option was selected

9. Preview some of the variants for this theme by moving your mouse over the thumbnails in the Variants gallery:

PowerPoint window open, theme was applied, gallery Variants open in the top of the window

10. Finally, let’s create a background style for the title slide. Click to select Slide 1 in the Slides pane. Then, click the More arrow in the Variants group on the Design tab:

Design tab open, slide 1 selected, the More arrow in the Variants group clicked

11. Click Background Styles from the expanded gallery:

Gallery open, Background Styles clicked

12. Right-click Style 11 and click Apply to Selected Slides:

Variants gallery open, right-clicked in the style 11, Apply to Selected Slides option selected

13. Let’s check out the settings for this style. Click Design → Format Background:

Design tab selected, Format Background option chosen

14. The Format Background task pane will open and show the details for the gradient fill that is applied. Click the Type menu and click Shade from title:

Background task pane open, with the details of the gradient fill, Type menu clicked, Shade from title selected

15. Observe your changes:

PowerPoint window open, changes applied

16. Save your presentation as Activity 2-3 Complete. Close Microsoft 365 PowerPoint to complete this activity.

Exercise: Layout of a presentation

let's start!

In this exercise, you will modify the layout and appearance of the annual report presentation.

Click the link below to open the Microsoft PowerPoint practice document that you can use to complete this exercise.
Exercise: Layout of a presentation

First, let's modify the layout of a few slides. Click to select slide 5 in the slides pane. Hold down the Shift key and click on the 8th slide. (You may have to scroll down in the slide pane to see this slide.) This selects these four slides: The
PowerPoint window opens with slides 5 through 8 selected.

Then, click Home → Layout → Title and Content: The
PowerPoint window opens, click the Home tab, select the Layout option, and select the Title and Content option.

This will change the layout of the four slides to contain content placeholders instead of text placeholders. This fits perfectly, because each slide will contain a diagram in the future:
the PowerPoint window opens and the layout is applied on those four slides.

Now let's change the theme. Click anywhere in the PowerPoint window to deselect the Sales Summary slide. Select any slide, and click the Design tab:
The PowerPoint window opens, the slide is deselected, a slide is randomly selected, and the Design tab is selected.

Click More Arrows in Theme Gallery:
The Design tab opens with More Arrows selected in the Theme Gallery.

Move your mouse over some of the thumbnails in the theme gallery. As you do so, you'll see a preview of what's applied on the current slide:
A PowerPoint window opens with the preview layout displayed in the thumbnail gallery.

点击“Frame”主题以应用它：
主题库打开，选择了“Frame”选项。

通过将鼠标移到变体库中的缩略图上，预览一些该主题的变体：
PowerPoint窗口打开，主题已应用，顶部打开了变体库。

最后，让我们为标题幻灯片创建一个背景样式。在幻灯片窗格中点击选择第1张幻灯片。然后，在设计标签的变体组中点击更多箭头：
设计标签打开，选择了幻灯片1，点击了变体组中的更多箭头。

从展开的库中点击“背景样式”：
库打开，点击了“背景样式”。

右键点击样式11，选择“应用于选定幻灯片”：
打开变体画廊，右键点击样式11，在选项中选择“应用于选定幻灯片”

让我们查看此样式的设置。点击“设计”→“格式背景”：
选择“设计”选项卡，点击“格式背景”选项

格式背景任务窗格将打开，并显示应用的渐变填充的详细信息。点击“类型”菜单，选择“从标题渐变”：
打开背景任务窗格，显示渐变填充的详细信息，点击“类型”菜单，选择“从标题渐变”

观察您的更改：
PowerPoint窗口中显示应用的更改

将您的演示文稿保存为“活动2-3完成”。关闭Microsoft 365 PowerPoint以完成此活动。

Exercise: Creating SmartArt

Let’s get started!

A presentation that you are working on needs some SmartArt to help explain your company’s organizational structure.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Creating SmartArt

2. Display slide four. Click the Insert SmartArt Graphic placeholder in the center of this slide:

PowerPoint window open, Slide 4 was displayed, Insert SmartArt Graphic selected

3. The Choose a SmartArt Graphic dialog box will now be displayed. Select the Hierarchy category and then click the Organization Chart option. Click OK:

SmartArt Graphic dialog box open, Hierarchy was selected, Organization Chart option clicked, Ok button selected

4. A SmartArt graphic will now appear on the current slide using the type that you selected:

Slide 4 open, the SmartArt graphic appears in the slide using the type that was selected

5. Inside the Text pane, type “President” beside the first bullet point. You will see this text appear inside the associated shape in the graphic:

PowerPoint window open, “President” word was typed inside the Text pane
(If the Text pane is not visible, click SmartArt Design → Text Pane.)

6. Complete the graphic to match the image below:

PowerPoint window open, the graphic was completed

7. Now you would like to change the color of this graphic. With the SmartArt graphic still selected, click SmartArt Design → Change Colors → Transparent Gradient Range – Accent 3:

PowerPoint open, SmartArt Design tab selected, Change Colors selected, Transparent Gradient Range - Accent3 option chosen

8. The SmartArt graphic should now look like this:

Slide 4 open, the changes was applied in the slide

9. Save the current presentation as Activity 3-1 Complete. Close Microsoft 365 PowerPoint.

Exercise: Create Smart Graphics

Let's start!

The presentation you're editing needs some smart graphics to help explain your company's organizational structure.

Click on the link below to open the Microsoft PowerPoint practice document for completing this exercise.
Exercise: Create Smart Graphics

The fourth slide is displayed. Click on the central "Insert Smart Graphics" placeholder:
Opens a PowerPoint window showing the fourth slide, select Insert Smart Graphics placeholder

The Select Smart Shape dialog is now displayed. Select the Hierarchy category and click the Organization Chart option. Click "OK":
Open the Smart Graphics dialog box, select Hierarchy, click the Organization Chart option, and click the OK button

A smart shape will now appear on the current slide, using the type you selected:
Open the fourth slide, and the smart shape will appear on the slide, using the type you selected before

In the text pane, type "President" next to the first bullet. You'll see this text appear inside the corresponding shape in the graphic:
Open a PowerPoint window and type "President" in the text pane
(if the text pane isn't visible, click Smart Graphics → Text Pane.)

Finish the graph so it matches the image below:
Open the PowerPoint window with the graph complete

Now you want to change the color of this shape. With Smart Graphics still selected, click on Smart Graphics Design → Change Colors → Transparent Gradient Range - Highlight 3:
Open the PowerPoint window, select the Smart Graphics Design tab, select Change Colors, choose the Transparent Gradient Range - Highlight 3 option

现在智能图形应该看起来像这样：
打开第四张幻灯片，已应用更改

将当前演示文稿保存为“Activity 3-1 Complete”。关闭Microsoft 365 PowerPoint。

Exercise: Grouping objects

Let’s get started!

In this activity, you will improve the layout of the images in our product overview slide.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Grouping objects

2. Click slide 3:

PowerPoint window open, Slide 3 selected

3. Hold down the Ctrl key and click both of the images on the left-hand side of the slide to select them:

Slide 3 open, both images on the left-hand side was selected

4. Right-click the selection and click Group → Group:

Right-clicked , a small pane open, Group option selected, group selected

5. Click and drag to move the new group upwards and to the left so that both images are on the slide:

Slide 3 open, the images was grouped

6. With the group still selected, click Home → Arrange → Ungroup:

The images group was selected, Home tab selected, Arrange selected, a small pane opens, Ungroup option selected

7. Now the images will appear as two separate objects:

The images were separated

8. With either object (or both objects) selected, click Picture Format → Group → Regroup to restore the group:

The both images was selected, Picture Format selected, group option selected, Regroup was chosen

9. Save your presentation as Activity 5-3 Complete. Close Microsoft 365 PowerPoint to complete this activity.

Exercise: Object Grouping

let's start!

In this activity, you'll improve the layout of the images in the product overview slideshow.

Click on the link below to open the document containing the Microsoft PowerPoint exercises.
Exercise: Object Grouping

Click on Slide 3:
The PowerPoint window opens and Slide 3 is selected.

Ctrl-click the two pictures on the left side of the slide to select them:
On slide 3, select the two pictures on the left side by holding down the Ctrl key and clicking them.

右键点击选中的图片，选择“组合”→“组合”：
右键点击选中的图片，在弹出的菜单中选择“组合”→“组合”。

点击并拖动新的组合向上和向左移动，使两个图片都在幻灯片上：
通过点击并拖动新的组合对象，将其向上和向左移动，使两个图片都放置在幻灯片上。

仍然选中组合对象，点击“首页”→“排列”→“取消组合”：
仍然选中组合对象，点击“首页”选项卡，选择“排列”选项，然后选择“取消组合”。

现在，图片将作为两个单独的对象显示：
现在，两个图片将作为两个单独的对象显示。

选中任何一个对象（或两个对象都选中），点击“图片格式”→“组合”→“重新组合”以恢复组合：
选中任何一个对象（或两个对象都选中），点击“图片格式”选项卡，选择“组合”选项，然后选择“重新组合”。

将您的演示文稿保存为“Activity 5-3 Complete”。关闭 Microsoft 365 PowerPoint 以完成这个活动。

Exercise: Arranging objects

Let’s get started!

In this activity, you will finalize the layout of the images on the product overview slide.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Arranging objects

2. First, let’s set up the grid to help us arrange the images. Click the View tab and click the option button in the Show group:

PowerPoint window open, View tab selected, the option button in the Show group was selected

3. The Grid and Guides dialog box will open. Ensure that the checkbox in the Snap to section is checked. As well, check the Display grid on screen option. Click OK:

Grid and Guides window open, Snap to section was checked, and Display grid on screen too, “OK” button selected

4. The grid will now be displayed. Click slide 3:

Grid was displayed, Slide 3 selected

5. Click the gray gear image. Click Picture Format → Bring Forward:

Grey gear image selected, Picture Format selected, Bring Forward command selected

6. This image will now be displayed on top of the transparent image:

The mage was displayed on top of the transparent image

7. Click and drag down the transparent image (in the lower left-hand corner) until it is aligned with the grid. (Ensure that the right-hand guide stays in position.) Release your mouse button when the image is in position:

The transparent image was aligned with the grid

8. Now, we can turn off the grid. Click the View tab:

PowerPoint window open, View tab selected

9. Uncheck the Gridlines box in the Show group:

The Gridlines box was uncheck in the Show group

10. This activity is now complete. Save your presentation as Activity 5-4 Complete and close Microsoft 365 PowerPoint.

Exercise: Arranging Objects

let's start!

In this activity, you will complete the layout of the images on the product overview slide.

Click the link below to open the Microsoft PowerPoint document that contains the exercise, which you can use to complete this exercise.
Exercise: Arranging Objects

First, let's set up a grid to help us arrange our images. Click the View tab, then click the Options button in the Display group: The
PowerPoint window opens, choose the View tab, and then choose the Options button in the Display group.

The Grid and Guides dialog will open. Make sure the checkbox in the "Snap to" section is checked. Also, check the "Show grid on screen" option. Click "OK":
the Grid and Guides dialog box opens, make sure the "Snap to" section is checked, and check the "Show grid on screen" option, and click "OK".

The grid will now be displayed. Click on slide 3:
the grid is revealed, select slide 3.

Click on the gray gear image. Click "Picture Format" → "Bring Forward":
select the gray gear image, click "Picture Format", and select the "Bring Forward" command.

Now, this image will be displayed on top of the transparent image:
The image is displayed on top of the transparent image.

Click and drag the transparent image (located in the lower left corner) until it snaps to the grid. (Make sure the right guide stays put.) Release the mouse button when the image snaps:
the transparent image snaps to the grid.

Now, we can turn off the grid. Click on the View tab:
A PowerPoint window opens, select the View tab.

Uncheck the Gridlines checkbox in the Display group:
Uncheck the Gridlines checkbox in the Display group.

This activity is now complete. Save your presentation as "Activity 5-4 Complete" and close Microsoft 365 PowerPoint.

Exercise: Animating objects

Let’s get started!

In this activity, you will finalize the layout of the images on the product overview slide.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Animating objects

2. Click slide 2:

PowerPoint window open, Slide 2 selected

3. Select the bullet list:

The bullet list was selected in the slide

4. Click the Animations tab and click the Fade animation:

Animations tab selected, Fade animation selected

5. Click Animations → Animation Pane:

Animations selected, Animation Pane option clicked

6. We will use this task pane to customize our animation. Click the listing for the second bullet:

The second bullet selected in the animation pane

7. Click the drop-down arrow next to this item:

The animation pane open, drop-down arrow next to the second item was selected

8. Click Start After Previous:

Animation Pane open, a small pane opens, Start After Previous selected

9. You will see the small box representing the effect move slightly to the right, to indicate it will appear after the first bullet. Repeat steps six, seven, and eight for the next two bullets so that they are all in sequence:

Animation Pane open, The small box representing the effect moved slightly to the right, the step was repeated in 6, 7, and 8

10. Click the first animation to select it. Click Play From to test the animation:

Animation Pane open, first animation selected, Play From selected

11. When the preview is complete, close the Animation Pane:

The animation Pane was closed

12. Select the bullet list. Click Animations → Animation Painter:

Slide 2 open, bullet list selected, Animations selected, Animation Painter option selected

13. Click slide 4. Click the text box containing the bullet list:

Slide 4 selected, The text box containing the bullet list was clicked

14. The custom animation will immediately be applied and previewed:

The custom animation was applied and previewed

15. Save your presentation as Activity 5-5 Complete. Close Microsoft 365 PowerPoint to complete this activity.

Exercise: Animating Objects

let's start!

In this activity, you will complete the layout of the images on the product overview slide.

Click the link below to open the Microsoft PowerPoint practice document for completing this exercise.
Exercise: Animating Objects

Click on Slide 2:
Open the PowerPoint window and select Slide 2

Select Bulleted List:
The bulleted list is selected in the slide

Click the Animations tab, then click Fade In Animation:
Select the Animations tab, choose Fade In Animation

Click Animation → Animation Pane:
select the animation, click the Animation Pane option

We'll use this task pane to customize our animations. Click on the second bulleted list item:
Click on the second bulleted list item

Click the drop-down arrow next to this item:
the animation pane opens, click the drop-down arrow for the second bullet

Click Start Before:
the animation pane opens and a small window opens, select Start Before

You'll see the little box animating the effect move slightly to the right, indicating that it will appear after the first bullet. Repeat steps six, seven and eight, and set the animation effects of the following two bullets to appear in sequence: the
animation pane opens, the small box moves slightly to the right, and steps are repeated in steps 6, 7, and 8

点击第一个动画效果来选择它。点击从此处开始播放来测试动画效果：
动画窗格打开，选择第一个动画效果，点击从此处开始播放

当预览完成后，关闭动画窗格：
动画窗格被关闭

选择项目符号列表。点击动画 → 动画复制工具：
打开幻灯片2，选择项目符号列表，点击动画，选择动画复制工具

点击幻灯片4。点击包含项目符号列表的文本框：
选择幻灯片4，点击包含项目符号列表的文本框

自定义动画将立即应用并预览：
自定义动画被应用并预览

将你的演示文稿保存为“Activity 5-5 Complete”。关闭 Microsoft 365 PowerPoint，完成这个活动。

Exercise: Inserting a table from Microsoft Excel

Let’s get started!

In this activity, you will add a table from Microsoft Excel to your presentation.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Inserting a table from Microsoft Excel

Exercise: Inserting a table from Microsoft Excel_Excel sheet

2. Click slide 4:

PowerPoint window open, slide 4 selected

3. Click Insert → Object:

PowerPoint window open, Insert tab selected, Object option selected

4. The Insert Object dialog box will open. Click the Create from file radio button:

Insert Object window open, Create from file radio button selected

5. Now, click the Browse button to choose the file:

Insert Object window open, Browse button selected

6. In the Browse dialog box, navigate to Lesson 6 of your Exercise Files. Locate and select the Activity 6-3 Excel workbook file. Click OK:

Browse window open, Activity 6-3 Excel workbook file selected, “OK” button selected

7. Click OK in the Insert Object dialog box:

Insert Object window open, “OK” button selected

8. The Excel worksheet will be added to the slide:

PowerPoint window open, Excel worksheet was added to the slide

9. Click the bottom left-hand corner of the object and drag it outwards to increase the size as shown below:

PowerPoint window open, the worksheet was increased the size
(Notice that the red guideline will help you position the table.)

10. Click the outer border of the worksheet and drag it down to the bottom of the slide to move it below the “Future Projections” title:

PowerPoint window open, the worksheet was moved below to the “Future Projections” title

11. With the object still selected, click Shape Format → Align → Align Center:

PowerPoint window open, the object selected, Shape Format selected, Align selected and Align Center

12. Save your presentation as Activity 6-3 Complete. Close Microsoft 365 PowerPoint to complete this activity.

Exercise: Insert a table from Microsoft Excel

let's start!

In this activity, you will add a table from Microsoft Excel to your presentation.

Click the link below to open the Microsoft PowerPoint practice document where you can complete this exercise.
Exercise: Insert a table from Microsoft Excel

Exercise: Insert a table from Microsoft Excel_Excel worksheet

Click on Slide 4:
The PowerPoint window opens with Slide 4 selected

Click Insert → Object:
The PowerPoint window opens, select the Insert tab, select the Object option

The Insert Object dialog opens. Click on the "Create from file" radio button:
the Insert Object window opens, select the Create from file radio button

Now, click the "Browse" button to select the file:
the Insert Object window opens, select the Browse button

In the browse dialog, navigate to Lesson 6 in your practice file. Locate and select the Activity 6-3 Excel workbook file. Click "OK":
the browsing window opens, select the Activity 6-3 Excel workbook file, and click the "OK" button

Click "OK" in the "Insert Object" dialog box:
the Insert Object window opens, click the "OK" button

The Excel worksheet will be added to the slide:
The PowerPoint window opens and the Excel worksheet is added to the slide

Click on the lower left corner of the worksheet and drag outwards to increase its size, as shown in the image below:
The PowerPoint window opens and the worksheet is enlarged in size
(Note, the red guide lines will help you position the table.)

Click on the outer border of the sheet and drag it down to the bottom of the slide, below the heading "Future Forecasts": The
PowerPoint window opens and the sheet is moved below the heading "Future Forecasts"

With the object still selected, click "Format Shape" → "Align" → "Align Center": the
PowerPoint window opens, the object is selected, select "Format Shape", select "Align", select "Align Center"

Save your presentation as "Activity 6-3 Complete". Close Microsoft 365 PowerPoint to complete this activity.

Exercise: Adding hyperlinks and action buttons

Let’s get started!

To add more interactivity to a presentation that you have been working on, you would like to add a hyperlink as well as an action button. Microsoft Word is required to complete this activity.

1. Click on the link below to open the Microsoft PowerPoint exercise document you can use to complete this exercise.

Exercise: Adding Hyperlinks and Action Buttons

Exercise: Add Hyperlinks and Action Buttons_Agenda

2. First, you would like to add to the first slide a hyperlink that will lead to your organization’s website. With the first slide displayed, use your cursor to select the company name:

PowerPoint window open, the slides was displayed, Company name was selected

3. Click Insert → Link  Insert Link:

PowerPoint window open, Insert tab selected, Insert option selected, Link and Insert Link too

4. The Insert Hyperlink dialog box will now be displayed. In the Address text box, type the website address of your organization. Click OK:

Insert Hyperlink window open, the Website address was typed in the Address text box, “OK” button selected

5. The selected text will now be converted into a hyperlink:

PowerPoint window open, the first slide is in the view area the text was converted into a hyperlink

6. Now display slide two. Click to select the star shape that appears in the top right-hand corner:

PowerPoint window open, the slide two is displayed. A star shape was selected in the top right-hand corner of the slide

7. Click Insert → Action:

PowerPoint window open, Insert tab selected, Action option selected

8. The Action Settings dialog box is now displayed with the Mouse Click tab open. Click the Hyperlink to radio button:

Action Settings window open, Hyperlink to radio button was selected

9. This will enable the associated drop-down menu. Click on this drop-down menu and select Other File:

Action Settings window open, the drop-down menu selected, Other File option chosen

10. The Hyperlink to Other File dialog box will now be open. Use its controls to find and locate the Agenda document within your Exercise Files folder. Click to select this file and then click OK:

Hyperlink to Other File window open, Agenda document selected, “OK” button selected

11. Back at the Action Settings dialog box, you will now see the full file address for the selected file inside the Hyperlink to text box. Click OK:

Action Settings window open, the full file address appears inside the Hyperlink text box “OK” button selected

12. Now you should test the hyperlink and action button to make sure that they work properly. Start the slide show from the beginning. On the first slide, click the hyperlink that you added:

PowerPoint window open, the hyperlink was selected from the first slide

13. Your default browser will then open to display the website destination that was directed by the hyperlink:

The Default browser opened the website destination that was directed by the hyperlink

14. Close the browser to return to the slide show. Advance to slide two and click the star shape that is near the upper right-hand corner of the slide:

The PowerPoint window open, slide two was selected and the star shape was selected

15. The Agenda file will now be open in Microsoft Word:

The agenda file opened the Microsoft Word window

16. Close the Microsoft Word window and exit the slide show. Save the current presentation as Activity 6-4 Complete.

Exercise: Add hyperlinks and action buttons

let's start!

To add more interactivity to the presentation you're working on, you want to add a hyperlink and an action button. This task requires the use of Microsoft Word.

Click the link below to open the Microsoft PowerPoint practice document that you can use to complete this exercise.
Exercise: Add hyperlinks and action buttons

Exercise: Adding Hyperlinks and Action Buttons_Agenda

First, on the first slide, you want to add a hyperlink to your organization's website. When displayed on the first slide, select the company name with the mouse cursor:
the PowerPoint window opens, the slide shows, and the company name is selected.

Click "Insert" → "Link" → "Insert Link":
Open the PowerPoint window, select the "Insert" tab, select the "Insert" option, click "Link" and "Insert Link".

The Insert Hyperlink dialog box will now be displayed. Enter your organization's website address in the Address text box. Click "OK":
Open the "Insert Hyperlink" window, enter the website address into the address text box, and click the "OK" button.

The selected text will now be converted to a hyperlink:
a PowerPoint window opens with the first slide in the viewing area and the text is converted to a hyperlink.

The second slide is now displayed. Click to select the star icon in the upper right corner:
Open the PowerPoint window and display the second slide, select the star icon in the upper right corner of the slide.

Click "Insert" → "Operation":
Open the PowerPoint window, select the "Insert" tab, and select the "Operation" option.

The Action Settings dialog is now displayed with the mouse click tab open. Click the "Hyperlink to" radio button:
Open the "Action Settings" window, select the "Hyperlink to" radio button.

This will enable the associated drop-down menu. Click this drop-down menu and select "Other Files":
Open the "Operation Settings" window, select the drop-down menu, and select the "Other Files" option.

The "Hyperlink to Other Files" dialog box will now be displayed. Use its controls to find and locate the agenda document in your practice folder. Click to select this file, and then click "OK":
Open the "Hyperlink to Other Files" window, select the agenda file, and click the "OK" button.

Now in the Action Settings dialog, you'll see the full file address of the selected file displayed in the "Hyperlink to" text box. Click "OK":
The PowerPoint window opens, the "Operation Settings" dialog box is displayed, and the complete file address is displayed in the "Hyperlink to" text box, click the "OK" button.

You should now test your hyperlinks and action buttons to make sure they work properly. Play the slideshow starting from the first slide. On the first slide, click the hyperlink you added:
The PowerPoint window opens with the hyperlink selected from the first slide.

Your default browser will then open to display the website destination pointed to by the hyperlink:
Default browser opens to the website destination pointed to by the hyperlink.

Close the browser to return to the slideshow. Go to the second slide and click the star icon located near the upper right corner of the slide:
The PowerPoint window opens with the second slide selected and clicks the star icon.

Agenda files will now open in Microsoft Word:
Agenda files will open in Microsoft Word.

Close the Microsoft Word window and exit the slideshow. Save the current demo as "Activity 6-4 Complete".