In the work of education and scientific research, while attaching importance to scientific research, the importance of scientific research management cannot be ignored. Doing a good job in the management of education and scientific research can effectively improve the efficiency and quality of scientific research. Project management software can help education and scientific research teams manage projects more efficiently, simplify collaboration and communication among team members, and improve work quality and efficiency.
1. Project background
Professor Wang, the doctoral supervisor of the Department of Engineering Physics of Tsinghua University, is the first doctoral student in China to engage in grating interferometry. He is now an associate professor of the Department of Engineering Physics of Tsinghua University.
The research team led by Professor Wang is mainly engaged in the research of X-ray imaging methods and applications, and has successfully developed the direction of "application of full-angle scattering imaging in imaging and analysis of fiber composite materials". The research method developed by it can realize quantitative analysis of the spatial structure of new materials under laboratory conditions, and can also realize large-field scanning and in-situ imaging of complete material parts, which makes up for the gap in the existing technology. In 2022, Professor Wang was nominated for the 2022 European Inventor Award candidate for his technological breakthrough in early breast cancer detection.
As an advocate of advanced concepts, Professor Wang hopes to introduce a project management tool for the team to optimize the problems existing in the current team, and allow doctoral students to get in touch with professional project management software as soon as possible, learn the concept of project management, and facilitate their self-development. manage.
2. Demand analysis
In the selection of project management software, Professor Wang has the following considerations:
1. Can reflect advanced management concepts, such as lean (lean production, zero cost) mode;
2. It is necessary to support the collaborative work of the team, which is very important for the scientific research team;
3. The logic of the software operation is simple and intuitive, and it is easy to use. It takes a lot of time to adapt to the software.
4. The software functions can meet the needs of the work, and one tool can cover all management needs.
After inspecting the project management tools in the market, Professor Wang believes that Zoho Projects is a good task tracking tool, which is easy to grasp the overall progress of the project.
In the process of software experience, Professor Wang believes that compared with other software such as JIRA, Zoho Projects feels lighter. Lightweight software can maximize software performance, improve operating efficiency and user experience. And it is very easy to use in the actual operation of Zoho Projects, and the operation logic is relatively clear and intuitive.
Therefore, I finally decided to choose Zoho Projects to manage the daily life of the laboratory, scientific research projects, and student affairs, and further optimize the working habits and efficiency of the scientific research team.
Before using the Zoho Projects project management tool, Professor Wang's scientific research team management mainly faced the following problems:
1. It is difficult to track students' daily work and progress;
2. Students lack effective means to manage their own scientific research projects;
3. Students lack experience in project management at the undergraduate level.
3. Zoho Projects solution:
Kanban mode streamlines management
Zoho Projects establishes an open and transparent task management platform for the team. With the help of the intuitive Kanban mode, the team can organize, plan and execute tasks efficiently.
After formulating the project plan for the scientific research project, the tasks are disassembled and milestone projects are established. Through the visual task kanban, the person responsible for each task is clarified, and the sub-tasks are further divided to establish specific executable tasks and assign them to each student to ensure that everyone clearly knows what they need to do.
In the weekly group, each student will share the progress of the tasks they are responsible for based on Kanban information, so that other team members can understand the overall progress of the current project and carry out better teamwork.
In addition, the online Gantt chart tool of Zoho Projects can also help the team clarify the relationship between various tasks and set task priorities. The progress of the project, and compare multiple projects, which is also conducive to the manager's overall control over the entire project.
Professor Wang said: "Zoho Projects makes the daily management of the laboratory more organized, everything can be traced, and responsibilities are clarified, which improves the students' mobility, promotes collaborative work, and strengthens the cohesion; the habits and concepts of project management are also improved. It penetrates into students' scientific research and daily life, improves their cognition, and lays a good foundation for their work after entering the society."
Teamwork improves efficiency
In the traditional management mode, it is difficult to track the daily work progress of each student. The [Team Collaboration] section of Zoho Projects breaks down the information gap of the team, and the team can more easily integrate knowledge and skills, communicate and discuss, and exchange ideas.
The online chat rooms, discussion groups, and online forums of Zoho Projects [Team Collaboration] provide the team with a safe and intimate communication space, where members can communicate around specific project matters, and all communication records and feedback are traceable.
It can also store files safely, manage them in a unified way, and fully control team files. No need to switch other tools. The updated files are synchronized to all members in real time, so there is no need to worry about version confusion. All historical versions can be checked and retrieved at any time.
Associating files with task settings makes it more convenient and faster to use, even if you are on a business trip or changing devices, you can easily use files.
"The simple and practical functions of Zoho Projects have greatly improved the efficiency of laboratory and project management. After trying many project management software, I think it is the best project management software at present, and it is worth the money!" Professor Wang said commented. I believe that in the future, Zoho will continue to adhere to technology-guided, method-driven, continue to create value for customers, and make progress together with customers to provide customers with high-quality solutions.