As a project manager , I have accumulated a lot of experience in many years of management experience, and I will share it today:
1. Clarify project goals and scope
Before the project begins, the goals and scope of the project must first be clarified.
The project goal refers to the ultimate goal of the project. It is necessary to clarify the purpose of the project implementation and the achievement of the goal after the project is completed. The project scope refers to the detailed description of all the work, tasks and deliverables included in the project.
The work at this stage is very critical, because it directly determines the direction and focus of subsequent work.
The time, cost, and quality requirements of the project need to be considered when defining the project goals and scope. In addition, there is a need to communicate with stakeholders and identify their needs and expectations.
2. Create a detailed project plan and timeline
After clarifying the project goals and scope, it is necessary to develop a detailed project plan and timetable. The work at this stage needs to take into account various factors, including human resources, material resources, time and budget, and so on.
The new project task section in Jiandaoyun's "Project Management Template" can help us decompose the project into tasks and subtasks. Each work item has a clearly defined owner, start date, end date, etc. to ensure every little detail is captured.
After the project plan and timetable have been formulated, the work of all aspects can be better coordinated to ensure the progress and quality of the project.
3. Assign tasks and responsibilities
Once the project plan and timeline are developed, tasks and responsibilities need to be assigned.
The work at this stage is also a technical activity, which needs to be reasonably allocated according to the skills and abilities of the team members, so that everyone has clear tasks and responsibilities. This allows for better collaboration and completion of tasks.
After assigning in mind, how to let team members clarify their work content and project start/deadline time, etc.?
Here I recommend using the Jiandao cloud platform, which can flexibly assign project leaders and participants , and it is very clear who is responsible for what tasks.
You can also use the "Goal" function to set company or department-level goals. In my work, I have found that setting goals can help team members better understand project planning, and stimulate work enthusiasm and creativity.
4. Monitor project progress
During the project, the project manager needs to monitor the progress of the project, keep abreast of the completion of the task, the degree of compliance with the schedule, and the use of resources.
Only by knowing the progress of the project can we find problems in time and take measures to solve them.
In the digital age, there are many tools that can help us better grasp the progress of projects, such as Kanban and Gantt charts in Jiandaoyun's "Project Management Template" . You can use the task data dashboard to view project delays in real time, and the Gantt chart can display task progress more intuitively, making the overall progress of the project clear at a glance.
5. Maintain good communication
During the project, the project manager needs to maintain good communication with the team members. This keeps team members informed about the progress of the project and any issues, and also allows the project manager to understand team members' needs and ideas. Therefore, we need to establish good communication channels .
But to be honest, due to the influence of time, environment, personal personality and other factors, it is not practical to communicate face-to-face with team members every day.
Then the daily report function of Jiandaoyun's "Project Management Template" is a good way of communication. In the daily report, employees need to fill in the work completed today, tomorrow's work plan, today's work difficulties and need for help, and work experience sharing, etc., and then it will be automatically sent to the reviewer for review, and the manager can comment, etc. This is actually a A two-way communication process.
6. Deal with problems and conflicts
During the course of the project, it is inevitable that various problems and conflicts will arise. These problems and conflicts may originate from within the project or from external environmental factors.
For example, a team member may be unable to perform his or her duties due to personal reasons, or may not be able to meet deadlines due to technical bottlenecks. In addition, some unforeseen factors, such as natural disasters, political situation, etc., may also affect the progress of the project.
Faced with these problems and conflicts, project managers need to analyze and evaluate them, and then take appropriate measures to solve them.
In the process of solving problems and conflicts, the project manager needs to communicate and negotiate with team members to ensure that the implementation of the measures is supported. At the same time, it also needs to communicate with the relevant parties of the project to let them know the progress of the project and the situation of problem solving.
Only by solving problems and conflicts in a timely manner and communicating with project stakeholders can the project proceed smoothly and achieve the expected goals and results.
7. Review project results
At the end of the project, the project results need to be reviewed. This stage is very important as it confirms whether the project has achieved the expected goals and quality standards.
At the same time, it can also provide experience and lessons for similar projects and provide reference for future work.
How will the audit results be communicated to the project leader?
In Jiandao Cloud , the manager/project leader can review the project . If the review is passed, the task status will be changed successfully. If not, it will be transferred to the task execution node, and the task leader will re-execute the task.
The project management template mentioned in the article is shared with everyone: https://www.jiandaoyun.com/ No one who has used it is boastful!
The above is some of my management experience sharing as a project manager, I hope it will be helpful to everyone!