Under normal circumstances, in order to prevent the leakage of sensitive information, companies do not allow employees to send internal data to the outside at will, especially core data such as codes of R&D companies and design drawings of manufacturing companies. However, in actual work, more and more companies need to exchange a large number of files with external partners. How to send out files in a safe and controllable manner and prevent data leakage is a major challenge for companies.
In view of this, there are still some methods that can play a role:
- Define the protection level for each server and computer, and formulate the protection strategy under the corresponding protection level, including authorization and access methods
- Divide the site into a work area and an internet area. The work area is not connected to the Internet, and the internet area is a non-dedicated machine shared by employees
- Close all the external interfaces of the computer, such as USB ports, optical drives without burning function, disable Bluetooth, and do not allow computers to exchange data with peripherals such as U disks or mobile phones
- Ordinary employees do not configure laptops
- Special departments are not allowed to send out documents. If they need to be sent, they need to be approved and sent by a dedicated person.
- Monitor the file outgoing action of the computer, once the outgoing action occurs, it will alert the administrator
- Add watermark to prevent information leakage by taking photos, screenshots, and printing
- Install cameras in office spaces to monitor abnormal behavior
- Sign confidentiality agreements with employees
- and many more
The above methods can indeed play a protective role, but there is no guarantee that problems will never occur. Because even if the above is done on the hardware, if there are really bad-intentioned employees, it will only increase the difficulty of committing crimes. As long as you can go online, there are ways to send information to the outside, such as encoding the information you want to steal. Packed into a file that is normally sent out, if any log records, it is impossible to check.
Therefore, in order to ensure the normal data exchange operation process of the enterprise, a professional outsourcing platform is required to allow the enterprise to exchange files with external parties in a safe and controllable manner. However, the functions need to be comprehensive, such as at least the following:
- Approval is required, whether it is sent to internal colleagues or external partners, it needs to be approved to achieve safe and compliant sending
- There must be a complete log record, and all operations and file contents must be auditable and traceable
- In addition to active leaks, unintentional or inadvertent leaks are also very common. Therefore, it is necessary to protect data through various security strategies, such as transmission encryption, storage encryption, etc.
- To prevent secondary leaks, it is necessary to encrypt and protect the sent files, limit the number of openings, obtain passwords, expiration dates, prohibited operations, etc., so as to prevent secondary leaks
What is the product that can achieve the above effects? Then you have to take a look at the video "How to Use Ftrans to Complete the Approval of the Security Outsourcing of Corporate Internal Documents".
This video introduces in detail the platform based on Ftrans (http://ftrans.cn/), enterprise employees can simply and conveniently complete the security approval of the internal documents sent to the outside. The entire process from sending, reviewing to receiving takes only 5 minutes to understand in detail.
In addition to the built-in review process, Ftrans can also interface with the company's existing OA or process engine. At present, the Ftrans platform has been adopted by many automobile manufacturing, high-tech manufacturing, and technology research and development enterprises.
Search the "Fei Chi Yunlian" website to watch the complete video of "How to Use Ftrans to Complete the Approval of the Safety of Enterprise Internal Documents"