As a hub connecting corporate procurement, production, operations, sales and other business activities, the digital and intelligent upgrade of financial systems has become increasingly important in recent years. The entry and storage of invoices are related to corporate accounts receivable management and tax regulations. Improving the accuracy and efficiency of invoice management through technical means has also become a key link in financial digitization.
Recently, TextPro, Hehe Information's smart bill product, was officially launched on the international financial sharing center of a well-known Chinese new energy vehicle company. It will use AI technology to solve the multi-language and multi-ticket problems that exist in the company's business territory across 7 European countries. , low efficiency and other pain points in bill processing.
"Small tickets" stop "giants" from going overseas, and intelligent document processing technology solves the problem
It is reported that the car company has more than 3,000 suppliers worldwide, and has long been troubled by a large number of non-fixed format invoices from many European countries. It is not an isolated case for a "giant" to be blocked by a "small ticket". Taking advantage of the opportunities of digitalization, Chinese companies have been accelerating their overseas expansion in recent years, and bill management is also experiencing challenges in integrating with the international market. Due to various reasons such as different formats of bills for each business line, unclear recognition of multiple languages, cumbersome and error-prone manual entry process by business personnel, complex bill archiving methods, and different understanding of multi-national accounting standards by financial center personnel, the road to digitalization of bill management is faced with challenges. Lots of ups and downs.
Based on intelligent document processing technology, Hehe Information's intelligent bill products helped the company solve the above pain points. Based on deep learning methods, the intelligent processing solution provided by Hehe Information allows computers to better simulate the human eye and brain to identify various types of bills, and realize the identification of structured information for multi-language, multi-format, and multi-type accounting vouchers. Extraction; In the face of various types of invoices uploaded by customers' overseas suppliers, smart bill products can provide "out-of-the-box" intelligent identification services for multi-language invoices, reducing the pressure of financial bill processing.
Currently, the new energy vehicle company's financial sharing center only needs three staff members to complete the review of invoices from seven European countries. While saving time and human resources, the company has also realized automated management of the entire bill processing process from invoice creation, identification and data verification, error correction, sending data images to subsequent continuous optimization, so that bill identification no longer relies on personal experience and improves Data standardization and posting standard consistency.
Behind the "construction wave" of financial sharing centers, corporate financial management processes are being reshaped
The Financial Sharing Center can centrally handle originally low-efficiency and highly repetitive processes. Through standardized operations, it can reduce human errors, reduce business costs, and improve the work efficiency of various departments. Therefore, it is becoming more and more common for group companies to reshape their original financial processes by building financial sharing centers.
The financial sharing center of a Fortune 500 group is responsible for the financial work of all secondary groups and subsidiaries under the group. Because each business line needs to enter, identify, and verify a wide variety of vouchers, the audit workload is extremely heavy. Based on the statistics of voucher types alone, when the group subsidiary applies for payment, the voucher package that needs to be submitted to the group financial sharing center includes: tax payment certificate, bank receipt, purchase contract, payment contract, collection contract, sales contract, invoice, sales contract, etc. The bill review workload is huge, with more than 200 employees at the review post alone.
In order to strengthen financial control and reduce financial risks, the group cooperated with Hehe Information to build a financial sharing center. Hehe Information's intelligent document processing technology can effectively solve traditional image processing difficulties such as low image quality, diverse document layouts, handwritten font recognition, table recognition, etc., and accurately identify and accurately identify text, tables, seals, signatures and other review item information of multi-layout documents. Extraction helps the group perform text detection, identification and key information extraction on various vouchers, realizing automatic extraction of audit fields and information consistency verification, reducing manual review workload and improving voucher review efficiency.
The phenomenon of "construction wave" of financial sharing centers reflects the evolution trend of enterprise financial management processes from "organization and process driven" to "artificial intelligence and data driven". Hehe Information will continue to rely on cutting-edge technology to promote the digital transformation and upgrading of corporate finance. It is reported that Hehe Information Intelligent Solutions have been implemented in 30 industries including finance, government affairs, manufacturing, and logistics, and have served more than 125 Fortune 500 companies.