After a month of business trip, I accumulated 100 bills of various types including air tickets, train tickets, hotel invoices, meal tickets, taxi tickets, etc. How long does it take to complete the process from sorting out invoices to initiating reimbursement?
The answer is: if everything goes well, the minimum time required to post 100 invoices is: 100*30=3000 seconds≈50 minutes . In the digital era, speed, accuracy, convenience, and efficiency have become important keywords for most companies in reimbursement matters.
If a company's reimbursement process can be shortened from the original seven days to one hour , the effective time saved is unimaginable, and the company can create more actual benefits. Solving the problems of complex reimbursement processes and heavy workload duplication is the core pain point for many enterprises in reimbursement. Enterprises urgently need to upgrade the reimbursement process to a more advanced level.
The traditional reimbursement process puts a lot of pressure on financial personnel. A variety of invoices need to be reviewed. It takes a long time to check and file the accounts and the amount of data is huge. Manual work cannot guarantee 100% accuracy, and will also cause problems caused by repetitive work. Feeling of worthlessness. Moreover, because employees advance payment in advance, financial personnel are often given little time to review and process, and the accuracy cannot be guaranteed.
Yunzhi independently developed the iBox intelligent electronic accounting file management platform. The construction of iBox was designed in strict accordance with the "Electronic Document Archiving Management Standards" and strictly complied with the "Order of the State Archives Bureau of the Ministry of Finance of the People's Republic of China" Document No. 79 , "On Standardizing Electronic Document Archiving Management" Notice on the Recording and Archiving of Accounting Vouchers for Reimbursement (Financial Accounting [2020] No. 6)" , etc.
iBox has solutions for collecting employee expense reimbursement data and corporate payment data , and supports enterprise customized services.
When the user creates a reimbursement form in the OA system, iBox can automatically obtain the relevant information of the reimbursement form through RPA and organize the information into iBox's accounting data pool.
We also have corresponding solutions for the collection of payment notes in non-uniform formats. Paper materials such as public payment bills, paper invoices, and contracts can be manually uploaded to iBox after format conversion (PDF/OFD/image).
Compared with the traditional reimbursement system, the iBox intelligent electronic accounting file system has the following advantages:
1. Use fragmented time to reimburse invoices anytime and anywhere (reimbursement can be processed on mobile phones/PCs);
2. Automatically complete the invoice OCR amount filling;
3. Automatically verify the authenticity and plagiarism of invoices;
4. Automatically fill out reimbursement forms;
5. It is convenient for financial personnel to review;
6. Automated order making;
7. Automated electronic accounting data archiving.
The iBox intelligent electronic accounting file management platform is designed to help enterprises improve the efficiency of accounting data management and facilitate their digital transformation.