Shanghai National Accounting Institute recently released a selection report - "Top Ten Information Technologies Affecting China's Accounting Industry in 2023", which are: digital invoices, accounting big data analysis and processing technology, financial cloud, process automation, electronic Accounting archives, middle-end technology, new generation ERP, data governance technology, business intelligence (BI), data mining.
The selection results were jointly voted by industry experts and a large number of financial industry practitioners. According to reports, the selection results in 2023 have a certain degree of repetition compared with the previous five years, such as financial cloud, electronic files, electronic invoices, etc., which shows that Some technologies have a relatively long period of influence in the accounting field, and can reflect the development dynamics and evolution rules of accounting technology.
More and more companies are beginning to realize that in order to meet the needs of future integration of financial and taxation files, it is a good choice to deploy electronic accounting files in advance. According to Baiwangyun's many years of practical experience in financial and taxation services, it is found that when an enterprise bravely chooses to break through traditional file management The shackles of the real application of electronic accounting files will become more and more firm in the correctness of this decision, because it is really delicious!
After enterprises use electronic accounting files, what changes will file management bring? What are the breakthroughs in file access and utilization?
Baiwangyun electronic accounting archives solution, through the accounting system, reimbursement system, capital system, and imaging system, automatically collects corporate accounting data, and realizes online collection of electronic accounting files, sorting and archiving, viewing, file transfer, identification and destruction. Life cycle management, gradually realize the comprehensive electronic filing and management of accounting data, open up the "last mile" of financial information construction, and promote the intelligent and digital transformation of financial management.
• Automatic matching of accounting vouchers & original vouchers
The system has built-in matching rule processing. According to the matching relationship of front-end business transmission, it can determine the association relationship of each document in the same voucher item, realize automatic matching between accounting vouchers and original vouchers, as well as correlation query and reverse query, and in the same window Unified presentation, easy to read and consult.
• Intelligent identification of electronic documents, automatic analysis of electronic bills
Based on Baiwang Cloud's electronic file analysis and OCR recognition technology, it realizes the automatic capture of bill information, and uses the read information to expand more usage scenarios such as online retrieval, retrieval, compilation and research, and improve the digital management level of corporate accounting files.
• Full-text search like Baidu search
The full-text search technology has been upgraded, and electronic documents can be searched through fuzzy information or face keywords, allowing users to experience a real "Baidu search" for files.
• Collaborative management of paper archives, paper and electricity
Compatible with corporate single-track and dual-track management systems, Baiwang Cloud supports the joint management of electronic files and paper files, and realizes a one-stop paper-electronic closed-loop system such as image scanning of paper files, paper volume boxing, storage, code scanning/manual paper-electricity association, etc. Management, satisfying the effective correlation index between online and offline enterprises.
• Support digital bills and accounting data standard electronic vouchers
The pilot program of digital bills is constantly advancing, and electronic voucher policies are issued frequently. For enterprises, the compliance filing of digital bills and electronic vouchers is already an inevitable option. Baiwangyun's electronic accounting files fully support the compliance of digital bills and electronic vouchers. Archiving meets the requirements of national laws and regulations, and supports parsing the original XML file to realize online preview of face information.
Through Baiwangyun electronic accounting files, it can obviously benefit from both economic and management aspects.
economic benefits
• Improve the work efficiency of accountants: the original paper documents are passed from the business handler to the financial accountants and reviewers, and finally filed to the archives department. It takes 2 to 5 days to go through 4 to 5 links, using Baiwang Cloud After that, the general expense reimbursement can be completed within 2 hours;
• Improve file utilization efficiency: According to the test, the retrieval and retrieval time of paper files is 2 hours, while the average retrieval time of electronic accounting files is 2 minutes, which can improve file utilization efficiency by 60 times;
• Reduce management costs: According to the calculations of the pilot units of the National Archives Administration, after the implementation of electronic accounting file management, the number of paper accounting files has been reduced by more than 60%, of which the number of vouchers has been reduced by more than 50%. After a client company of Baiwangyun implemented electronic accounting file management, it reduced 2.32 million paper vouchers, 2.41 million paper account books, and 52,000 paper accounting statements, saving a total of more than 6 million yuan.
management benefits
• The management and implementation of electronic accounting files has realized the integration of accounting data scattered in different systems
• Reduce the data burden of ERP, accounting business and other systems to ensure information security
• Optimize the accounting business process and support the construction of the financial sharing center
• Improve the ability of archives service and better serve enterprise decision-making
• Promote business development by enhancing corporate image and user experience
Electronic accounting files are so fragrant, use them quickly~