In a modern society, most companies work through computers and the Internet, and the files formed during work are naturally stored on the computer. Although it is convenient to use, if it accumulates too much, it will take up too much computer memory and affect normal use. Moreover, some employees will take advantage of the convenience of the Internet to leak confidential documents by means of chat software, U disk or network disk, which will bring great trouble to the enterprise. How to prevent this phenomenon from happening? Computer monitoring software can help with management.
1. U disk use
U-disk leakage is the most commonly used method, which can effectively prevent employees from using it and not delay the normal work of employees who need to use it. The computer monitoring software can freely set the use rights of employees according to the needs of the position, including three modes: read-write, read-only and disabled. You can also set up a white list. Users in the white list are not controlled by U disks and mobile hard disks, and can operate normally.
2. Manage online behavior
Both network virus intrusion and network disks may cause information leakage, so it is necessary to manage employees' online behavior. The computer monitoring software includes the monitoring and management of employees' online behavior, which can not only fully understand the overall employee's online status, but also set up access blocking for websites that have nothing to do with work, effectively avoiding data leakage.
3. Chat content monitoring and early warning
Chat software, such as WeChat, QQ, etc., has the function of sending files, which is also one of the important channels for information leakage. The computer monitoring software can monitor the chat content, and can set warnings for sensitive words. When sensitive words appear in the chat content, it will automatically record and notify the manager to deal with it.
Computer monitoring software can only play a certain auxiliary role, and managers need to strengthen management, improve rules and regulations, and strengthen employees' safety awareness. Business secrets are the foundation of an enterprise's livelihood, and managers should pay attention to confidentiality measures. Data security is not optional for small and medium-sized enterprises, on the contrary, it should be an integral part of the sustainable development of enterprises.