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How to choose the right cloud office software in the online office era?
With the development of the digital economy and the impact of the epidemic, cloud office has become an inevitable trend of enterprise digital transformation and remote collaboration. The development of cloud office means not only the iteration of tools and technologies, but also the evolution of organizational links and business processes. Cloud office can break through the limitations of the traditional office model in terms of region, time, and terminal equipment. It not only simplifies the office process for employees and teams, but also brings users a flexible, convenient, low-cost, and efficient cloud office experience. It also helps Improve the operating efficiency of enterprises or organizations.
But in fact, as early as the early stage of the epidemic, the cloud office we talked about was cloud office in a narrow sense, not office in a broad sense. We could only use "office documents" as the cloud office center to realize editing, storage, writing, and communication at work. Saas service. With the full opening up after the epidemic, cloud office has really ushered in all-round development. Remote control, design collaboration, conference communication... Many cloud office software have sprung up like mushrooms. There are many cloud office software with different types and functions on the market. How to choose the right cloud office software is a problem faced by many enterprises and individuals.
This article will compare and analyze various aspects of mainstream cloud office software such as Shimo Document, Tencent Document, Feishu Document, Tencent Conference, ZOOM, ToDesk and Sunflower from the three aspects of online documents, meeting collaboration and remote control, hoping to provide you with Some references and suggestions.
online documentation
Online documents refer to document software that can be created, edited, shared and collaborated on web pages or mobile terminals, including text, tables, slides and other common formats. Online documents can realize multi-person real-time collaborative editing, support multiple import and export formats, and facilitate data exchange with other platforms or software. Online documents are one of the most basic and commonly used tools in cloud office.
Graphite Documentation
Shimo Docs is an office software that supports cloud collaboration (similar to Google Docs, Quip). Multiple people can edit documents and forms at the same time. The response speed is fast. The personal version is free. You only need your name, mobile phone number or email address to collaborate.
Graphite documents are designed in an iOS style, and the experience is similar to other cloud offices. The component functions are still very complete, and functions such as documents, tables, slides, mind maps, forms, and whiteboards can all be realized, and document editing can also be opened in the WeChat official account.
During the epidemic period of graphite documents, the personal premium version is free, and the membership fee is not expensive, but the personal version picture upload limit is 10M. The charging items are mainly table operations, and heavy users of excel need to pay to activate the function.
The price of the enterprise version is relatively affordable compared with peers. However, most enterprises currently rely on WeChat and DingTalk to carry out online document collaboration, so graphite is not very advantageous in this regard.
Tencent Documentation
Tencent Docs is a Tencent product. It is friendly to QQ and WeChat. You can set friends’ access and editing permissions. It supports multiple versions of Word, Excel and PPT. The functional advantage is that you can create a new document by logging in with a QQ account, but there are not as many component tools as MS Office 365 and Kingsoft WPS cloud documents. Tencent documents can also be published as web pages to share with others, and editing permissions can be set.
Tencent Docs has the most basic components of documents, forms, and slides, and also has the function of creating online collection forms. Compared with graphite documents, Tencent documents still have fewer functions, and there are no components such as mind maps.
When Tencent Documents members have occasional activities, the price drops to 69 per year with coupons, and the monthly price of less than 6 yuan is quite conscientious. Ordinary users can only upload a maximum of 10M pictures, and members can upload a maximum of 20M pictures. For new media or design, it is difficult to limit the size of picture uploads.
Feishu Documentation
Feishu Cloud Docs brings together online creation tools such as online documents and forms, and provides secure and powerful cloud storage and content management capabilities. You can flexibly set permissions such as browsing, editing, commenting, and sharing for documents, forms, and files, allowing teams to Collaboration is both efficient and safe.
The document types of Feishu include documents, tables, multidimensional tables, and thinking notes. Provides rich text editing functions, such as writing in various basic formats, and it is more convenient to support various embedded file types, such as flowcharts, UML diagrams, mind maps, etc. Save the trouble of cross-tool communication.
However, after the epidemic ended, Feishu fully opened the charging mode, which was strongly rebounded by the original users. This year, Feishu not only started to charge fees, but also abandoned small and medium-sized enterprises with high prices far higher than the industry.
remote control
Remote control allows users to connect to remote computers or virtual desktops in the cloud through the network to achieve office and entertainment purposes. Remote control can save users' hardware costs, improve work efficiency, ensure data security, and adapt to different scenarios. Remote control also has some disadvantages, such as the need for a stable network environment, which may affect the communication between users and colleagues, and the protection of personal privacy, etc., so how to choose an easy-to-use, safe, and easy-to-deploy software is the key to every cloud office Things that enterprises and employees urgently need to consider.
ToDesk
The domestic dark horse-level remote control application came into being under the epidemic situation. In the 2-3 years since its launch, it mainly relies on word-of-mouth communication among users. So far, it has accumulated millions of daily active users and over ten million loading devices. It is one of the real remote control product kings. The operation of remote control connection is quite convenient. Fill in the double code on the controlled device to the corresponding position on the main control computer to complete the remote connection. Here we can see that the overall connection speed is still quite fast.
After the remote connection is completed, we can access and modify the data, software, web pages, etc. on the remote computer. In order to show you more clearly, I used the remote game to measure the overall delay and follow-up. Originally, the game is a test of the performance of the computer. If you want to transmit the game map on the remote device or operate the remote high-definition smoothly in real time, it will be a test of the speed and picture quality of the remote control software.
In addition to the smooth support of the above remote operations, ToDesk can also control multiple computers at the same time. The screen of the controlled terminal supports multi-tab display, which can be switched at will just like a web page. It can be applied to remote operation and maintenance or remote file transfer between multiple devices. It is no problem to operate within 10 devices, but If the performance of your main control computer is not good and cannot be moved, it may freeze after more than 10 computers.
sunflower
As a remote control software, Sunflower also focuses on remote connections. The first interface to enter the software is the identification code and verification code of the local device, and the other area on the right is the window for initiating remote The dual code of the device, click remote assistance to connect.
However, unlike other software, Sunflower has also developed a lot of supporting hardware in addition to software, so the remote control functions of many software need to be used with Sunflower hardware. Such as remote booting, it needs to be equipped with Sunflower’s boot socket, boot strip, boot box and other hardware; for remote control of mobile devices, iOS needs to be equipped with Sunflower UUPro hardware, and some functions have certain thresholds for use.
Sunflower's remote picture is also good, comparable to ToDesk, and the video picture is also clear. It is also suitable for users who have higher requirements for image quality.
However, there is a slight delay. Sunflower also has a network diagnosis window, and the display delay hovers around 25-30ms, but the overall impact is not great. It is a pity that Sunflower, which has good image quality and fluency, did not expect the stability to be unexpectedly poor. I disconnected myself after less than 10 minutes of remote connection, and when I wanted to reconnect, it showed the device not online. I thought it was a problem with the network, and changed the hotspot of my mobile phone, but this still happened. This is undoubtedly quite fatal for cloud office. The entire office process will be interrupted suddenly. If you are in an important meeting or editing, it is quite frustrating.
Conference Collaboration
Conference collaboration refers to software that can perform functions such as video calls, screen sharing, and whiteboard collaboration on web pages or mobile terminals, and can realize cross-regional and cross-platform remote communication and collaboration. Conference collaboration is one of the most important and commonly used tools in cloud office.
Tencent meeting
As a professional conference software, Tencent Conference is widely used in China. The mobile terminal of Tencent Conference can directly initiate and click to enter the conference in the WeChat applet. Relying on a large and attentive user base, Tencent Meeting is the easiest to use when there is a need for temporary meetings in China.
Online conferences are most afraid of user disconnection, live broadcast freezing, or even crashing. Tencent conferences can support up to 50,000 people online at the same time, and can also ensure that participants have the highest 1080P high-definition picture quality and smooth audio experience, which greatly improves the user experience. Fault tolerance rate of conference live broadcast. In the actual measurement process, the delay of its own network is less than 80ms, and it can basically achieve real-time audio and video synchronization.
In addition, Tencent Meeting supports strong user interaction in the meeting. During the actual meeting, if some participants have questions about the content of the explanation, they can apply for raising their hands for Q&A and connection, and even mark the question on the projected content through shared annotations, which is effective. Increased employee engagement and productivity.
ZOOM
Zoom users can conduct business communications such as multi-person video and voice calls, screen sharing, and meeting appointment management with work partners through mobile phones, tablets, and PCs. However, starting from August 23, 2021, Zoom will only use the first Three parties provide video conferencing services. Simply put, if you want to use zoom in mainland China, you need to go through an agent, and the after-sales service is delayed.
I won’t introduce more about ZOOM here. If you are a foreign user, the experience of using ZOOM is still better than that of Tencent Conference. However, domestic users can see that the functions of Tencent Conference and Zoom are similar through the above brief introduction. To use Zoom in China, you need Through an agent, the price-performance ratio for personal use is not as high as that of Tencent Conference, which can meet the needs of daily conferences.
Summarize
According to the analysis of three different types of cloud office software, we can see that online documents can realize real-time synchronization, version control, rights management and other functions to facilitate team collaboration and communication. However, a stable network environment is required, and there may be data security and privacy risks, as well as compatibility issues with local software. Conference collaboration can simulate face-to-face communication scenarios, improve communication efficiency and quality, and save time and cost. High-quality audio and video equipment and network environment may be required, there may be interference and interruption, and compatibility issues with different platforms. Remote control can realize cross-region and cross-device working mode, which is convenient for technical support and troubleshooting. However, special software or plug-ins need to be installed, and there may be data security and privacy risks, as well as compatibility issues with different systems.
For different levels of cloud office needs, I give the following suggestions and options:
Mild cloud office : For light cloud office users, it is recommended to use cloud documents + remote control software (mobile + PC), which can basically meet the previous file sharing, modification, and approval functions with colleagues. Usually, Party A suddenly makes things difficult , You can also immediately obtain important files through the devices around you, saving you from running around. For friends who often forget to save files and backup files, it is a very good choice to store the data in the cloud or remotely control it at any time.
● Moderate cloud office : users of moderate cloud office, in addition to the above simple file acquisition requirements, high-load work content cannot be completed simply by mobile phones and tablets. At this time, you can choose to use remote control software to call high-performance computers or workstations to process complex work content, such as video clips, modeling and design, or testing laboratory data. Moreover, the video conferencing function can also solve the troubles of meeting in different places. It is not recommended to initiate meetings directly in traditional communication software. The professional conference software can also fully record the whole process of the conference, and has a variety of professional functions such as screen projection.
● Severe cloud office : Heavy cloud office users do not need to work in the company for a week. It is recommended to configure a high-performance computer at home or purchase a high-performance cloud computer to meet the basic needs of work, and use it with video conferencing and project management software. Colleagues work together and supervise each other's work progress.
Through years of remote office experience, online documents can be used with the communication software purchased by the enterprise. For example, the enterprise WeChat uses Tencent documents. If there is no specified software, graphite documents are recommended, which are highly fluent and practical. It is recommended to use ToDesk for remote control software, which is better than other companies in terms of fluency and stability. If the enterprise uses it on a large scale, it is recommended to purchase the enterprise version to prevent artificial leakage of enterprise information. In terms of meeting collaboration, it is recommended to use Tencent Meeting. Although the recent charging turmoil has caused a lot of noise, it is still very powerful for small teams to use. It is still recommended to purchase the paid version for large-scale use, and the user experience is more powerful.
The above is the whole content of this article. Thanks for reading and participating. If you have any comments or suggestions on this article, please leave a message below~