Author | CSDN
Source | CSDN Cloud Computing
This article is one of the digital transformation scenarios in the CSDN "China 101 Plan" series.
"China 101 Plan - Exploring the New Ecology of Enterprise Digital Development" is a series of activities jointly planned and launched by CSDN, "New Programmer" and GitCode.net open source code warehouse. channel to help enterprises build a digital ecosystem.
scene interpretation
Contracts run through the entire process of business management, from personnel, administration, to marketing, and sales. Each link involves various types of contracts—sales contracts, procurement contracts, investment contracts, personnel contracts, and so on.
In the previous traditional office model, there were more or less limitations in the process of contract establishment, review, signing, and retention.
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There are many types of contracts, how to regulate the management?
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There are too many contract texts, how can we review them effectively and efficiently?
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How can the signing of the contract be safer and more efficient with external consultations?
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When it comes to printing, how to ensure the efficiency of contract circulation?
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At the contract billing and collection node, can you remind and standardize the operation?
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How to confirm that the other party is not using "radish chapter"?
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How to ensure that the final signed file cannot be lost or tampered with, and can be found at the first time?
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What should I do if it involves signing and printing contracts during home office?
Faced with so many detailed problems, how can enterprises better grasp the process of each link and achieve efficient and controllable contract management?
digital empowerment
Driven by the wave of digitalization, Wang Yang, an expert in pan-micro contract management, believes that the contract management that integrates electronic seals, electronic processes, and contract performance will be the foundation for digital transformation of enterprises. Then implemented into the specific process, the system should have the following capabilities.
Unified contracts, all contract types are managed centrally
For the problem of many types of contracts, the best way is to establish a one-stop contract management portal, and put all contracts, agreements, and legal documents on one platform for unified use and centralized management.
For example, the contract forms involved in the finance department, the procurement department, and the marketing department are extracted and displayed in a one-stop portal, and the legal department drafts regulations and specifications. In this way, the relevant personnel break the traditional "Run everywhere" mode to improve work efficiency.
Unified printing control to realize electronic and centralized authorized use of seals
In the process of contract stamping and signing, identity authentication and electronic signature technologies are introduced, and electronic signatures are completed during the circulation process, which not only greatly improves the signing efficiency, but also plays a more effective role in preventing tampering.
At the same time, the physical seal can be used through unified authorization, which makes it convenient for the seal administrator to check who is using the company seal today, where it is used, and how many times it is used, so as to achieve more intelligent management and control.
The whole process of drafting and approval, signing and printing, filing, modification, query and statistics is electronic
From drafting and approval, to signing and filing, the entire process sounds easy. So what if there is a change after the contract is signed and filed?
For example, the contract is suspended due to the quality of the purchased products, or the contract delivery date is changed due to the project delay. Most of these changes will occur directly on the business side and are not fed back to the contract status. The relevant personnel and the financial department are likely to follow the original contract. . Now, the whole-process electronic contract management process can help us transmit contract change information to relevant departments in a timely manner, forming a closed loop of process update.
Integration of contract performance, to achieve financial and business connection, and to achieve full-cycle management of contract signing and contract performance implementation
Connecting with various systems can realize integrated full-cycle management.
For example, when docking with the financial system, through invoicing, payment and other applications, the management of contract invoices and receipts and payments can be realized; for example, when docking projects, project task information can also be fed back through the execution of contracts; another example is the supervision of procurement business, From the purchase plan, to the purchase demand, to the signing of the purchase contract and the payment of the purchase order, each node is precisely controlled and the contract performance is managed.
Unified data, visual display of all contract data
The contract carries a lot of important information about the operation of the enterprise, so it is essential for the statistics of the data.
Under data visualization, we hope to issue visual reports for various contract types and contract status, and achieve penetrability. Furthermore, after connecting the business and financial systems, the contract-related business data and financial data can be displayed intuitively, and complex reports can be constructed quickly through the data center, which saves the manpower, material and financial resources.
Intelligent identification of authenticity, risk early warning, prevention and control
In the process of contract management, a channel for rapid identification of the authenticity of electronic contract seals is built. As long as the electronic contract returned by the other party is uploaded, the system will automatically extract information such as digital identity and time stamp to ensure that the electronic contract is not forged or tampered with. legal validity.
In addition, enterprises can set the custom function of risk rules, and the system will automatically identify the corresponding risk points in the process of contract approval and execution, and provide real-time warnings and reminders.
To sum up, in the digital contract management of modern enterprises, electronic seals can be integrated into identity authentication and electronic signatures, so that the seals can be used anytime and anywhere, and the management is more controllable; Archiving, changing, querying, statistics, the whole process is electronic, more efficient and convenient; the integration of contract performance, connecting finance and business, realizing contract receivables and contract performance management, and truly realizing full-cycle management.
The road to enterprise digitization has begun
Today, digital office has entered all walks of life, which not only promotes the electronic and intelligent transformation of enterprises, but also uses digital thinking to carry out systematic, systematic and structured thinking. Only such a transformation can promote the organization The upgrade of structure and per capita efficiency promotes collaborative management among organizations.
It can be seen that digitalization has opened the fourth industrial revolution of human society, and the comprehensive digitalization of industries is an inevitable trend. To this end, CSDN has joined forces with a number of enterprises to launch a new series of columns "The Road to Enterprise Digitalization", focusing on digital transformation scenarios such as cognition, management, operation and decision-making, enabling industrial transformation, reducing costs and increasing efficiency.
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