Collecting multiple external documents is often encountered in daily work. For example, project managers collect project documents from multiple people, headquarters collect documents from branches, etc. In these scenarios, let’s take a look at the general company. What problems will you encounter if you do:
1. Mass mailing to notify the other party to submit documents, but if a project takes 3 months, during these 3 months, project documents will be received from time to time, and sometimes inadvertently may be submerged in various advertising mails, look it up More strenuous
2. Sometimes even if the other party is notified by email to submit the email, the other party will still submit the file through some other methods such as QQ/WeChat, lacking a unified transmission channel, and cannot achieve unified management;
3. Many companies use FTP, network disks or expand their own company’s email attachments to send larger files to suppliers and other partners. After the suppliers process the files, they also need to send back. How do they send large files? What?
4. Either the mailbox or the online instant messaging transmission, there is no good security mechanism, such as anti-virus, if the file carries a virus, the file is damaged and cannot be opened, and the other is serious to the safety of your computer. Threatened.
The above are all the various problems encountered when collecting external documents. High efficiency, safety, controllability, etc., are all elements that must be considered. How to achieve it? The savior is here!
The FCollect collection box independently developed by Ftrans is suitable for external users to send files to the company's internal application scenarios. What it can do is not only collect files, but also has more functional advantages. First, let's take a look at how it solves the above problems:
- As mentioned above, if a project lasts for 3 months, as long as you create a collection link, you can see all the submitted documents of the project within 3 months in the link, which is easy to find and manage, and greatly improves work efficiency.
- Establish a unified document interaction channel with external partners, send and receive documents through a unified platform, and have complete records of all operating sentences. If necessary, an approval process can be set up to facilitate the management and traceability of documents.
- The system has built-in high-performance transmission protocol, TB-level single file, millions of files, transfer without pressure, not only can efficiently transfer large files internally, but also external partners can also transfer, and there is no need to register an account to improve the transfer experience.
- According to business needs, you can choose to create a public link or a private link. You can set configuration such as verification code, validity period, number of submissions, email notifications, etc., to strengthen the security control of files, and to ensure file security through antivirus, transmission encryption and other configurations.
A comprehensive and easy-to-operate file collection software like the FCollect collection box is really not to be missed! Interested friends can search the official website of "Fei Chi Yunlian" to watch "How to collect files through FCollect collection links?" 》The operation demonstration video.